MINUTES: April 26, 2011


Board members present: Stanley Rhodes III, Steven Hawley, James Hall, Joshua Terenzini and Joe Dicton Jr.


The Meeting opened at 6:45 P.M. with the pledge of allegiance.


The Board reviewed the minutes of April 12, 2011. Mr. Hall moved to approve the minutes 4-12-11 with a correction. Mr. Terenzini made a second to the motion. The motion passed unanimously.


Mr. Rhodes opened the summer paving bids and read the base bids submitted by:


Whitcomb                                               -                    $471,139.97

Wilk                                                         -                    $428,821.50

Fuller Sand & Gravel         -                    $401,014.00

Pike Industries                        -                    $429,600.00


Town Road Commissioner, Mr. Byron Hathaway, asked the contractors present various questions regarding their bid submittals to the Select Board. Responding to a question from Mr. Dicton, Mr. Hathaway said only Fuller would be using all virgin materials. He said the other would be using wrap material in their base mix.


Mr. Rhodes opened a bid for the Fire Station roof replacements. Mr. Rhodes cited the fact the roof jobs were approved at the March 2010 vote and that the work had not been performed.


Mr. Rhodes said Savage and Son Construction bid $18,826.00 metal or $18,526.00 for 50-year shingles. Mr. Rhodes cited the fact the bid is over $3,500.00 more that what the chief had requested in March 2010. Mr. Rhodes said the Board should discuss the matter with the Chief and determine where the addition money will be found.


Mr. Rhodes cited the fact the Board had not received any bids for the proposed slate repair to the Town Hall roof. Mr. Rhodes cited the fact that Vermont Roofing had recently quoted the Town a price of $2,970.00 to replace 100 slates and $435.00 to repair the Transfer Station roof.


Mr. Dicton moved to accept the previous proposal from Vermont Roofing for $2970.00 for the municipal building in Center Rutland and  $435.00 for the Town Transfer Station. Mr. Rhodes cited the fact the Vermont Roofing price had not been submitted in response to the recent ad rather to a request for a price to do the work a short time ago. Mr. Hall made a second to the motion. The motion passed unanimously.


Town Clerk & Treasurer:  Ms. Marie Hyjek reported:


  1. Informed the Board that she is in the process of purging the voter checklist of individuals that have not voted in the past two elections.


  1. Informed the Board that the staff of “The Circle” used the Town office to assemble the publication for mailing.



  1. Thanked Mr. Pearson, from Belock Drive, for donating a file cabinet to the Town for use.


  1. Told the Board she has attended two direct deposit tax payment-training sessions. Hopes to have available by the September 10th tax payment.


  1. Told the Board there are currently 420 registered dogs in town and less that 100 dogs remaining. Ms. Hyjek told the Board she phones town dog owners as a courtesy to remind them to register their dog. She said there were about 20 to 30 individuals she could not reach due to phone issues. Ms. Hyjek said once she is comfortable that everybody that is going to respond has, she will give the Town Constables an unregistered dog list to follow up.


  1. Informed the Board taxes are due May 10th


Mr. Hathaway asked Mr. Fuller his estimated timing for his reclaim work. Mr. Fuller said he could reclaim and pave or reclaim and then pave. Mr. Hathaway said he would like the base coarse to be put down within a week of the reclaim work.


Mr. Terenzini asked Mr. Hathaway if Mr. Fuller completed the paving work on time the previous year. Mr. Hathaway said Mr. Fuller had completed the work on schedule.


Mr. Hathaway recommended the Board accept the Fuller Sand & Gravel bid. Mr. Hall made a motion to award the bid to Fuller Sand & Gravel for $401,014.00. Mr. Dicton made a second to the motion. The motion passed unanimously.


Mr. Hathaway told the Board he would install risers on the manhole covers on Randbury Road, Quality Lane and Seward Road when he paves this summer.


Mr. Hall suggested Mr. Hathaway consider paving North Grove Street this summer if his budget allows. Mr. Hathaway said he would report back on the matter at the next meeting. Mr. Dicton questioned Mr. Hathaway regarding the maintenance of the Recreation Department’s maintenance equipment.


Solid Waste Alliance Communities:  Mr. Shields reported:


No meeting, no report.


Rutland Regional Transportation Council:  Mr. Shields reported:


No meeting, no report


Regional Planning Commission Mr. Fred Nicholson reported:


No meeting, No report


Mr. Nicholson reported to the Board regarding the planning of events for the up-coming Town Birthday bash celebration. Mr. Nicholson said a group of 14 town residents had meet and began planning for the event, which will kick off on July 4, 2011.


Mr. Nicholson said the main event would take place prior to the 4th of July fireworks. Mr. Nicholson said the events would begin at 10:00 AM and run through 4:00 P.M. he said most of the events would take place at the Chapel.


He said the displays would emphasize Town history and that the group is also trying to get individuals to speak at the Tuesday Cheney Hill Senior’s Lunch. He said other events would include; an ice cream dance and social for Town seniors as well a bike rodeo for the kids.


Mr. Nicholson said the Town Fire & Police departments would also be involved. Mr. Nicholson said the events would take place on different dates. He said the next meeting would be on May 5th.


Fire Chief: Joseph Denardo reported:


  1. Mr. Denardo submitted two applications for membership in the fire department. Mr. Denardo said currently there are three vacancies. Mr. Terenzini moved to accept both applications as members of the Rutland Town Fire Department. Mr. Dicton made a second to the motion. The motion passed unanimously.


  1. Mr. Denardo said the pool cover be drained on Wednesday evening.


The Board and Mr. Denardo discussed the fire station roof replacements. The Board discussed the matter further with Chief Denardo and it was agreed the Chief would cover the roofing cost by taking money from his the current maintenance budget and next year’s maintenance budget.

Mr. Hall moved accept the proposal for both stations as presented by Savage and Son Construction. Mr. Hawley made a second to the motion. The motion passed unanimously.

Planning Commission: Mr. William Matteson reported:


  1. Informed the Board that the Planning Commission had recently approved a two-lot subdivision.


Mr. Rhodes said he would schedule a meeting between the Board and Mr. Mark Blucher for the middle of May.


Police Department: Chief John Sly reported:


1.      Encouraged town residents to take in their bird feeders and secure their garbage if there are any signs of bear in their neighborhood.  Chief Sly reported bear sighting in the Gloria Ave. area of Town.


2.      Reported there has been an increase in burglaries in Town businesses on the south and east sides of town. Mr. Sly said the Town is working with the Vermont State Police and that they are pursuing several leads.


3.      Mr. Sly encouraged town resident to call the police if they see suspicious activities in their neighborhoods.


4.      Informed the Board they will soon receive pay orders for the purchase and installation of two new laptop computers for town police vehicles. Mr. Sly said all of the equipment would be purchased through the State’s contract so the Town will get the biggest bang for its buck. Mr. Sly said there is a chance the second half of the department’s IT upgrades would be purchased with grants. He said in the event there is no grant money there is money budgeted for the planned purchases. Mr. Sly said he anticipates an annual $10,000.00 reduction in IT cost after the planned purchases are made.


Mr. Rhodes briefed the Board regarding planned pool repairs. Mr. Shields requested the Board place trash containers at the tennis courts at Northwood Park.


Recreation Commission:  Mr. Jode Hall reported:


Not present


Town Administrator:  Mr. Joseph Zingale reported:


  1. Informed the Board that the State of Vermont would be adding two guide wires to the existing communication tower on State Place.


  1. Presented an energy grant award for $2475.00 for Board signatures. Mr. Zingale said the money would be spent by the Energy Committee replacing 11 town owned outdoor security lights. Mr. Hawley moved to have the Chairman sign the New England Grassroots Environmental Fund grant award. Mr. Terenzini made a second to the motion. The motion passed unanimously.


The Board reviewed a Town erosion survey grant application. Mr. Rhodes cited the fact the application has letters of support from the Rutland Regional Planning Commission, Department of Environmental Conservation Water Quality Division and the Rutland Natural Resources Conservation District.


Mr. Rhodes cited the fact there is over one million dollars in the Water and Sewer accounts. He said the Board had previously said it would revisit the Water and Sewer accounts in April, after putting water and sewer operation and maintenance charges on hold.




The Board reviewed packet correspondence. Mr. Rhodes read the State bridge report for the East Pittsford Road bridge. Mr. Hall moved to acknowledge the bridge inspection report and enter it into the record.


Mr. Terenzini made a second to the motion. The motion passed unanimously.


The Board discussed a letter from the Town School Board regarding the bus and vehicle problems in the area of Countryside Drive and Grover Drive. Mr. Sly said the vehicles have been parking on one side of Grover Drive and have been reasonably good about not parking too close to the intersection. Mr. Sly said he would continue to monitor the situation. Mr. Dicton said it would be good to remind the individuals again in September. Mr. Sly said he would do so.


Mr. Hall moved to go into executive session with Chief Sly to discuss a personnel matter and to discuss the Flory Plaza.  Mr. Terenzini made a second to the motion. The motion passed unanimously.


Mr. Rhodes declared the executive session closed at 8:45 P.M. Mr. Hawley made a motion to continue the plan of action for Flory’s Plaza and to send all documents to Kevin Brown. Mr. Terenzini made a second to the motion. The motion passed unanimously.


Mr. Hawley made a motion to adjourn at 8:48 P.M.  Mr. Terenzini made a second to the motion.  The motion passed unanimously.