TOWN OF RUTLAND

SELECT BOARD

MINUTES: January 15, 2013



Board members present: Jim Hall, Joe Dicton, Steve Hawley, Stanley Rhodes III and John Paul Faignant

The Meeting opened at 6:35 P.M.

All rose for the Pledge of Allegiance to the United States Flag.

The Board reviewed the 12-18-12 minutes. Mr. Hall moved to approve the minutes with correction. Mr. Hawley made a second to the motion. The motion passed unanimously.

There were no questions from the floor.

Clerk & Treasurer: Ms. Marie Hyjek reported:

  1. Cited the monthly “break-down” reports on Board member's desk.

  2. Cited the packets for the Board's 1-21-13 Annual meeting.

  3. Stated January 24th is the last day to submit a petition to get on the March ballot.

  4. Reminded Board members of the 1-21-13 meeting at the Town School at 7:00 P.M.

  5. Stated all Town Report submissions are due January 21.

  6. The office will be closed on 1-21-13.

  7. Will meet with Rutland Printing on 1-22-13 to get things rolling.

  8. Informed the Board that Mr. Charlie Shields will take photos for the Town Report.

  9. Last day for candidate petitions is January 28, 2013.

  10. Told the Board she does not expect petitions for Grand Juror and Moderator. She Told the Board the positions would appear on the ballot. Ms. Hyjek said a person would need 30 write-in votes to win election. She said according to the Secretary of State, if the individual does not get at least 30 votes the Select Board would appoint to fill the offices of Grand Juror and Moderator.

  11. Informed the Board that she has started the bond process for the Center Rutland Fire Station project. Ms. Hyjek told the Board that she has mailed a copy of the audit report to the Bond bank. Ms. Hyjek said she hopes to have the paper work for the Board at the next meeting. Ms. Hyjek said the money would be put in a money market account to get higher interest.

  12. Reminded the Justices of the Peace that their new terms begin after February 1st.

  13. Informed the Board that Chief Ed Dumas has checked the three Liquor License applications.

The Recreation Committee scheduled a meeting for 1-17-13 at 4:30 PM.

Transportation Council & SWAC: Charles Shields reported:

No meeting, No report.


Town Road Commissioner: Mr. Byron Hathaway reported:


  1. Mr. Rhodes questioned Mr. Hathaway regarding the road salt supply. Mr. Hathaway said he needs to purchase a few more loads of salt.

Planning Commission: William Matteson:

  1. Informed the Board that he has met with Ms. Mora Campbell, from Neighbor Works, regarding energy efficiency. Mr. Matteson said he would like Ms. Campbell to meet with the Board since there are Town residents who could take advantage of the services Neighbor Works offers. Mr. Matteson said he needs to get individuals to participate on the Town Energy Committee and will begin looking for town residents that would like to serve on the Energy Committee. Mr. Matteson clarified with the Board, that he is Chairman of the Energy Committee.

Police Chief: Ed Dumas reported:

  1. Told the Board aside from some break-ins, things are going pretty well.


Recreation Director: Mike Rowe reported:


  1. Reported basketball is going well.

  2. Mr. Rowe and the Board discussed the $10,000.00 recreation grant award the Town recently received.


Mr. Hawley moved to go into executive session with Sheriff Benard and Chief Dumas to discuss a radar & patrol contract. Mr. Dicton made a second to the motion. The motion passed unanimously. The Board came out of Executive Session at 7:16 P.M. No action was taken.


Mr. Hawley read the Public hearing notice for the Post Road sidewalk extension feasibility grant application. Mr. Hathaway explained the grant is an 80/20 match. He said the application is for a feasibility study.


Mr. Rhodes cited a letter of support for the project from the Rutland Regional Planning Commission (RRPC). Mr. Hawley questioned how much of the Town's 20% could be in “in-kind” services. Mr. Hathaway said up to 10% can be in-kind services. Mr. Hathaway said if the grant is approve it would be three years before any work would begin on the project.


Mr. Rhodes said if constructed the sidewalk would go from the Town School to Northwood Park along the edge of the road.


Mr. Rhodes asked if fellow Board members had a cleaned up copy of the proposed Town Personnel Manual. Mr. Rhodes said he is ready to adopt the manual. Mr. Faignant said he tried to incorporate everyone's suggestions into the manual.

Mr. Dicton said Mr. Faignant did an outstanding job writing the Personnel Manual. Mr. Hall questioned how elected officials are covered by the manual. Mr. Faignant said elected officials are not treated any different than anyone who get a pay check from the Town.


Mr. Faignant said everybody that is working for the Town or gets a paycheck from the Town is bound by the policies. Mr. Faignant said if the Board adopts the policy he will bring in forms for all employees to sign. He said the Board would distribute the policy and the sign-off sheet. He said everyone will be required to sign.


Mr. Faignant said policy is designed to be user friendly. He said the big rule is, no employee should be talking about another employee. He said if an individual has an issue they go to the person they have the issue with or to their supervisor. He said this would minimize personnel disputes.


Mr. Hawley made a motion to adopt the Personnel Policy for the Town of Rutland. Mr. Hall made a second to the motion. Mr. Dicton questioned Mr. Faignant regarding the need to get a letter from a doctor if an employee misses three days in succession. Mr. Faignant said such a provision is typically for much larger employers. He said the Town of Rutland is a small employer and that everyone knows each other. Mr. Faignant said such a provision could be added in the future if it is needed. The motion passed unanimously.


Fire Chief: Joseph Denardo reported:


  1. Presented a bill from Dingee Machine for $23,343.00, in connection with the new tanker truck.

  2. Mr. Rhodes read the names of the new Fire Department officers. Mr. Faignant moved to approve the list. Mr. Dicton made a second to the motion. The motion passed unanimously.

  3. Mr. Hall said the Board needs to make note of the fact that Mr. Mike Barron, after 12 years with the Town Fire Department, has retired. Mr. Hall said he appreciated the service Mr. Barron provided. Mr. Denardo, Mr. Dicton and Mr. Zingale will have an award made for Mr. Barron.

  4. Informed the Board that two Fire Committee meetings had to be canceled due to the fact the survey is not ready. Mr. Rhodes said Mr. Zingale should authorize all bills for payment similar to the way the McKinley Bridge was administered.

  5. Mr. Denardo and the Board discussed whether the new Fire Station roof should be a split seam roof or asphalt shingles. Mr. Denardo expressed a concern for falling snow from a split seam roof. The matter was discussed further with the Chief and the decision was made to install a asphalt shingle roof.

Town Administrator: Mr. Joseph Zingale reported:


  1. Mr. Zingale informed the Board that there is a possibility the Town can eliminate or reduce annual landfill testing. The Board discussed the matter. Mr. Zingale will contact Mr. Pete Andrews at Stantec and report back to the Board.

  2. Suggested the Board required a permit for overnight parking in the Town Hall parking lot. Mr. Zingale told the Board that Chief Ed Dumas suggested the permit requirement in order for the Town to know the name and contact information for vehicles parked overnight.

    Mr. Zingale cited the fact that overnight parking interferes with the plowing of snow in the lot. The Board discussed the matter further. Mr. Faignant said the Town could get out of the Park & Ride program and post the lot for no overnight parking. Mr. Faignant moved to post the lot for no overnight parking.

    The Board discussed the matter further. Mr. Dicton cited individuals that work at night and may want to use the Town Hall lot. Mr. Faignant said the Town would have liability if it allows overnight parking and does not have the parking lot secured, there are no cameras or lighting.

    Mr. Hawley made a second to the motion. Mr. Dicton said the motion would discriminate. Mr. Rhodes said if VLCT is not going to pay a snow damage claim at the Town Office then they will not cover a vehicle that was parked in the dark
    and was vandalized. Mr. Faignant said if the Town does not prohibit overnight parking and someone gets hurt they could bring a claim against the Town, according to Mr. Faignant.

    Mr. Dumas said if the lot is not posted for no parking then he can not pick and chose which vehicles to have moved when requested by Ms. Hyjek. The motion passed unanimously.

  3. Discussed scheduling the Ponderosa representatives and Mr. Pete Andrews of Stantec for a future Board meeting.

  4. Informed the Board that Mr. John Kalish (Mid-Vermont Properties) has requested the Board apply to the Transportation Board for an extension to construct his exit off US RT 7 South to his proposed commercial development “The Commons”. The Board instructed Mr. Zingale to prepare a letter.

  5. Mr. Zingale informed Board members that a new Sports Bar restaurant is planned for the Diamond Run Mall.

  6. Briefed the Board regarding a sewer allocation request from Myles “Skip” Pratico. Mr. Faignant moved to approve the 260 gpd allocation request. Mr. Dicton made a second to the motion. The motion passed unanimously.

Regional Planning Commission Mr. Fred Nicholson reported:


Not present


Mr. Rhodes said the Board would be going into executive session to discuss the Center Rutland Fire Station contract proposal. He said he would also like to address the Board in executive session regarding an insurance claim matter. Mr. Zingale requested to meet with the Board regarding a personnel matter.


Mr. Faignant made a motion to go into executive session to discuss the Center Rutland Contract, an insurance claim and a personnel matter involving Mr. Zingale. Mr. Hawley made a second to the motion. The motion passed unanimously.


The executive session ended at 8:28 P.M. Mr. Faignant moved to approve the amended architect contract with Black River Design. Mr. Hall made a second to the motion. The motion passed unanimously.


The Board reviewed packet correspondence.


Mr. Hall made a motion to approve the liquor license applications for the Holiday Inn, Banana's Market and K-Mart. Mr. Faignant made a second to the motion. The motion passed unanimously.


Mr. Hawley moved to adjourn the meeting at 8:30 P.M. Mr. Faignant made a second to the motion. The motion passed unanimously.
























6