TOWN OF RUTLAND

SELECT BOARD

MINUTES: 1-18-11

Board members present: Steven Hawley, James Hall, Stanley Rhodes III, James Callahan and Joshua Terenzini.

The Meeting opened at 7:00 P.M. with the pledge of allegiance.

Mr. Hall made a motion to accept the minutes of 1-4-11 with changes. Mr. Hawley made a second to the motion. The motion passed unanimously.

Mr. Rhodes opened the Town Truck bids. Mr. Rhodes said the Board set a minimum of $11,000.00. The following bids were submitted

Carpenter & Costin - $13,200.00

Fyles Brothers Inc. - $9,250.00

Raymond and Sharron Nutting- $11,150.00

Mr. Callahan made a motion to accept the Carpenter & Costin bid of $13,200.00. Mr. Terenzini made a second to the motion. The motion passed unanimously.

Solid Waste Alliance Communities: Mr. Shields reported:

• Informed the Board that as of January 1st it will be illegal to throw electronic equipment into regular garbage. He said the Town must now collect electronic items and keep them separate from other waste. Mr. Shields said the manufactures will pay disposal costs for the electronic items beginning in July 1^st. Mr. Shields said the Board would have to set fees for such items. Mr. Callahan questioned if the Town has an estimate of how much the Town might generate based on the most recent electronic collection. Mr. Shields said he did not think such information would be available. The Board Transfer Committee will discuss the matter with Transfer Station Operator Mr. Tony Flory.

Regional Planning Commission Mr. Fred Nicholson reported:

• Informed the Board the most recent RRPC meeting had been cancelled due to the weather.

• Informed the Board there would be a Public Hearing on the Byway proposal on January 25^th at 7:00 PM in Killington

Road Commissioner: Mr. Byron Hathaway reported:

• Submitted information to the Board

• Discussed turning the old Town truck over to the successful bidder.

• Informed the Board he is in the middle of a storm and expects to send the trucks out one more time until tomorrow.

• Informed the Board the new Town truck would be in the paint shop on Friday. He said the new truck will be ready after the lighting package is added to the truck the following Monday.

Town Clerk & Treasurer Marie Hyjek inquired as to how Mr. Hathaway and Mr. Tripp would be getting around without the town truck. Mr. Hathaway said he would use his truck as needed.

Mr. Hall questioned Mr. Hathaway as to how he accounts for town road salt that is in a contractor’s trucks after a snowstorm. He also asked if Mr. Hathaway gives the drivers a credit for the salt not used. Mr. Hathaway said it (the salt) just continues on the truck. He said the only way to account for the unused salt would be for the drivers to return all unused salt to the Town when they finish their routes. The Board and Mr. Hathaway discussed the matter further and took no action.

Mr. Hall informed those in attendance that he had spoken with the Town’s subcontractors (snowplow drivers) regarding hourly rate adjustment. Mr. Hall said the subcontractors had not had a rate increase for three years. Mr. Hall moved to adjust the hourly rate by $3.00 per hour. Mr. Terenzini made a second to the motion.

Mr. Hathaway said the rate increase would amount to a $5,400.00 increase to his budget. Mr. Rhodes said the increase is only for six wheel trucks and not pick-up trucks. The motion passed unanimously. Mr. Rhodes said the new rate would start on February 1^st.

Mr. Rhodes read a letter of resignation from the Planning Commission from Mr. Tom Turner. Mr. Terenzini moved to accept Mr. Turner’s resignation from the Planning Commission. Mr. Callahan made a second to the motion. The motion passed unanimously.

Mr. Hathaway and the Board discussed Mr. Hathaway eliminating the wood waste at the Transfer Station. Mr. Hathaway said that over the course of the next year he would run the wood through a tub grinder and then mix the material with sand and compost to make topsoil.

Planning Commission: Mr. William Matteson reported:

Not Present

Police Department: Chief John Sly reported:

• Reminded individuals that they should check to ensure their vehicle registration is up to date.

• Requested an executive session at the end of the meeting to discuss a personnel matter.

Recreation Commission: Mr. Jode Hall reported:

• Informed the Board the Community Corrections mowing contract is up for renewal. Mr. Hall told the Board that for an additional $65.00 per week Community Corrections would empty the garbage and clean the bathrooms at the two recreation fields. Mr. Rhodes said the Board would make a decision by April 1^st.

Mr. Terenzini questioned Mr. Hall regarding the hours of operation for the skating at Del Bianco Park. Mr. Hall said he does not view the rink as a Town Recreation project. Mr. Rhodes said in the future the Recreation Commission would run the skating rink. The Board and the Fire Chief discussed the matter further and took no action. The Board discussed operating a municipal rink at Northwood Park in the future.

Fire Chief: Joseph Denardo reported:

• Submitted officer election results for the Town Fire Department.

Chief Joe Denardo- 3 years

Assistant Chief Mike Barron- 1 year

Assistant Chief Nick Denardo-1 year

Captain Mike Carlson- 1 year

Captain Chris Clark- 1 Year

Lieutenant Ben Hogan- 1 year

Lieutenant B.J. Hathaway- 1 year

Clerk-Richard Sweet

Treasurer- Paul Williams

Training Officer- Steve Pulling

Safety Officer- Ray McCarthy

Safety Officer- Mike Gould

Mr. Hawley moved to approve the list of officers as presented by Chief Denardo. Mr. Terenzini made a second to the motion. The motion passed unanimously.

Chief Denardo thanked former Assistant Chief Bruce Egan for his time with the department as well as Mr. Ed Clough for his past service as an officer.

Chief Denardo informed the Board that the cost for Comcast Television at the Town’s two fire station is set to increase. He told the Board he had not budgeted for a price increase. The Board discussed the matter and Mr. Rhodes said the Board would increase cable services in the Fire Budget by $600.00.

Mr. Rhodes questioned Mr. Denardo regarding the recent purchase of new tires for a town Fire truck from a Middlebury vendor. Mr. Rhodes encouraged Chief Denardo to make such purchases locally in the future. Chief Denardo said the Middlebury business used to be in Town and has moved.

Town Administrator: Mr. Joseph Zingale reported:

• Inquired as to when the Board would like to move forward with the test Streetlight shut off. The Board discussed the matter. Mr. Rhodes read two letters from Center Rutland residents opposing the proposed streetlight shut-off. Mr. Callahan and Town Police Chief John Sly cited the fact there are crimes in the City and Town where there are streetlight. Both expressed their belief that streetlights do not deter crime. The Board instructed Mr. Zingale to place the project on hold.

• Requested permission to send a notice of Junkyard violation letter to Mr. James Lertola. The Board discussed the matter and instructed Chief Sly to deliver the notice. Mr. Hall moved to make sure the person indicated in the letter receives the notice whether it is hand carried or sent some other way. Mr. Hawley made a second to the motion. The motion passed unanimously.

• Informed the Board he would be attending a US Route 7 South Corridor Management meeting next week at the Rutland Regional Planning Commission.

• Told the Board the Town’s two new open top roll off containers are ready to be picked up. Mr. Zingale said he had spoken with Mr. Tim Hubbard who will transport the containers to the town.

• Informed the Board that the Town’s new property maps had been shipped to the Town earlier in the day.

• Told the Board that M. Hathaway is reviewing the Annual Highway Mileage Certificate and will present to the Board after his review.

• Informed the Board the Energy Committee needs to meet and complete the grant application so it can be mailed in prior to the end of the month. Mr. Rhodes informed Mr. Zingale that an Energy Committee would meet the following evening at 5:30 P.M.

• Presented 86 page traffic study commissioned by the Town of Rutland (and several businesses) regarding a proposed right-hand slip lane from US RT 7 S to Farrell Road. Mr. Zingale said the report concludes the proposed right-hand slip lane would work and would not be detrimental to traffic movements.

Correspondence:

• Mr. Rhodes cited the fact the Town has received a $7,800.00 municipal planning grant to work on zoning.

• Mr. Rhodes cited the fact that the select Board voted to accept Amanda Place as a new Town Road. He said it had been placed on tonight’s agenda so there would be a record for the future. Mr. Rhodes said the road would be called Amanda Drive.

Mr. Hall suggested that Mr. McKirryher add Amanda Drive to his route rather than having the Town Truck plow the street. Mr. Hathaway said he assigned the route to the Town Truck because Mr. McKirryher has one of the longest routes. Mr. Hathaway said Mr. McKirryher would begin to plow the road starting the following day.

• Mr. Rhodes suggested changes to the Town Hall Insulation bid notice.

• The Board discussed the proposed swimming pool invitation to bid notice.

• The Board acknowledged receipt of the draft Planning Commission Zoning document. Mr. Zingale told the Board he does not have a copy of the zoning document, in the event a member of the public should request a copy. Mr. Nicholson told the Board that under State Statute the Town could deny an individual a copy of the document because it is still in a draft form. Mr. Rhodes said in the spirit of transparency the document should be available to anyone.

• Mr. Rhodes cited various letters the Board had received in their meeting packet.

• Mr. Hall said the letter to the Board from the Rutland High School Guidance Office is to inform the Town of the High School’s timetable for receiving scholarship awards from the Select Board.

• Mr. Rhodes cited the VLCT letter regarding a claim submitted by the Town for damage to a Town police cruiser.

• The Board reviewed March ballot items with the Town Clerk. Mr. Rhodes said Ms. Hyjek did a good job organizing the funding requests. Mr. Hall read the various funding request;

Vermont Association for the blind and visually impaired has request $750.00

Rutland County Women’s Network has requested $500.00

Vermont Center for Independent Living $535.00

RSVP $670.00

Association for Retarded Citizens $800.00

BROC, Community Action and Southwester Vermont and Bennington and Rutland Counties $ 975.00

Southwest Council on Aging $1,500.00

Boy’s & Girl’s Club of Rutland $1,500.00

REDC $2,500

Rutland Mental Health $4,502.00

Rutland Area Visiting Nurses Association and Hospice $6,500.00

Rutland Town Scholarship Program $10,000.00

Rutland Regional Ambulance Service $16,152.00

Rutland Free Library $77,391.00

Housing Trust of Rutland County $300.00

Mr. Hall moved to place the funding request on the ballot as printed. Mr. Callahan made a second to the motion. The motion passed unanimously.

Mr. Rhodes changed the amount requested in the proposed Fire Budget by $600.00 for cable services. Mr. Rhodes said the total Fire Budget is $158,080.00.

The Board reviewed the $1,006,438.00 proposed General Budget. Mr. Rhodes said the budget would be met with $145,000.00 in anticipated income and $429,000.00 in cash-on-hand (from the 1% revenues) and an anticipated $400,000.00 in (1% revenues). Mr. Rhodes said $32,438.00 would be raised through taxes.

Mr. Rhodes said the proposed Highway Budget is $916,430.00. He said there is $100,000.00 in anticipated revenues. Mr. Rhodes said the Highway Budget would be $816,430.00.

Mr. Rhodes said the proposed Fire Budget is $158,080.00 with no anticipated income.

Mr. Rhodes said the proposed Recreation Budget is $136,000.00 He said the budget is down $915.00 from last year. Mr. Rhodes said $32,000.00 is expected in income. He said $104,000.00 would have to be raised through taxes.

Mr. Rhodes informed Board members that the Vermont Country Store has donated $250.00 each to the Town Fire Department and Town Recreation.

Mr. Hawley moved to accept the budgets as presented. Mr. Terenzini made a second to the motion. The motion passed unanimously. The Board signed the March 2011 Town Meeting Warning and the Appropriation request list.

Mr. Hall informed Board members that he had recently attended a State Police Community Advisory Board meeting.

Mr. Callahan made a motion at 8:35 P.M. to go into executive session with Chief John Sly to discuss a personnel matter. Mr. Hall made a second to the motion. The motion passed unanimously.

Mr. Rhodes declared the executive session closed at 9:25 P.M.

Mr. Hawley made a motion to adjourn at 9:26 P.M. Mr. Terenzini made a

second to the motion. The motion passed unanimously.

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