TOWN OF RUTLAND
SELECT BOARD MEETING
November 9, 2010
MINUTES:
The meeting opened at 6:47 P.M. with the Pledge of Allegiance.
Board members present: James
Callahan, James Hall and Stanley Rhodes III.
Review of 10/26/2010
Minutes
Mr. Hall motioned to accept the minutes as written. Mr. Callahan seconded the motion.. All were in approval.
Town Clerk/Treasurer -
Marie Hyjek
Notifications have been sent to those who were elected on November
2nd. They will need to take the oath by
2/11/11. Tom Terenzini was newly
elected as a Justice of the Peace. The
turnout was 67% on the east side and 64% on the west side. Ms. Hyjek wanted to thank all those who
worked at the polls for a good job done, especially since there were many paper
ballots to hand count.
The Town office will be closed on 11/11 for Veteran's Day and on 11/25
and 11/26 for Thanksgiving.
A.M. Peisch has started the Town audit.
The Town sweeper was sold as scrap metal for $778.80. Ms. Hyjek asked what account to put this
under and suggested the Depreciation fund and all three Board members present
agreed.
SWAC - Charlie Shields
The Solid Waste District's Public Waste Management Plan, which covers
five years, will be published in the paper and if there are no requests for a
hearing then it will be certified.
Mr. Rhodes asked about the glass crusher and Mr. Shields said it has
been parked and is not being used because of the high cost of blades.
The same officers were re-elected for SWAC.
Transportation Council
- Fred Nicholson
Mr. Nicholson attended the last meeting of the Transportation Council
as back-up for Mr. Shields. The same
officers were re-elected.
The American Lung Association gave a presentation at the last meeting
about avoiding some air pollution by shutting off diesels rather than let them
run as truckers have in the past. Newer
vehicles don't need to keep running in cold weather unless they have a
refrigerator unit. This will also save
gas. UPS and the Green Mountain Coffee
Roasters saved thousands in a year's time.
Mr. Nicholson has spoken to the Road Commissioner, Byron Hathaway, about
this.
The Intergovernmental US Route 7 Corridor Management Agreement will be
signed by the Town of Clarendon after being approved by the RRPC. Rutland Town is also planning to sign.
Rutland Town Planning
Commission - Bill Matteson
There was no meeting on 10/21/10 as only four members showed up.
Mr. Matteson told his Commission members to speak up if they have a
problem with any of the zoning data.
Mr. Rhodes acknowledged that the Select Board has received the letter
from the Commission concerning a DRB (Development Review Board) vs. a ZBA
(Zoning Board of Adjustment). He said
that he would prefer to discuss it when there is a full Select Board. Mr. Matteson said he wants the new zoning
document to be a combined effort between the Planning Commission and the Select
Board. He added that he plans to apply
for a grant for facilitation in writing up the new document and he passed out
the application to the Board members as it is the Select Board who actually has
to apply.
Mr. Matteson asked if it would be possible for him to attend the
meeting with the Green Mountain Plaza that Mr. Rhodes was invited to
attend. Mr. Rhodes said that they are
trying to keep attendees at a minimum.
Mr. Matteson asked that Mr. Rhodes remind the group that part of the
entrance to the Plaza is owned by the Town. Mr. Rhodes stated all parties are
aware of that fact.
Rutland Regional
Planning Commission - Fred Nicholson
Mr. Nicholson said the annual audit was not quite complete as he had
stated last meeting.
Mr. Nicholson will attend a By-way meeting on 11/15. So far the goals
and objectives are in draft form. He
gave the committee the Town history and did a write-up on the Town today. There will be a formal presentation sometime
in December or January.
The wood pellet plant proposed in Fair Haven so far is not really
viable per Mr. Nicholson.
(2)
Police Department -
Chief John Sly
Chief Sly reminded drivers to be careful now that winter weather is
approaching.
He also asked the public to call the police if they see something
suspicious.
There may be a possible animal control issue to be brought before the
Board concerning some dogs that are not being kept under the owner's control.
They are wandering into the neighbors' yards despite the fact that the police
have spoken to the owner.
Mr. Rhodes informed the Board regarding a dog that had bitten two
people. The owner had the dog put down
which is against the statute the dog had bitten someone within 10 days. He also
mentioned that there are several dogs in the Town that have not been
registered. He has forwarded
information to Captain Faignant when he encounters this problem.
Timber Bids - Russell
Reay
Mr. Reay said that the successful bidder would have to execute a
contract within thirty days of notification.
All bids should contain a $500 check, which they did.
Mr. Rhodes opened the bids and they were as follows:
HB Logging (New Hampshire)
$75,166
L. White Construction $73,634
G H Evarts(New Hampshire)
$52,244
Brown's Family Farm (Benson)
$52,609
CTA Inc. (E. Middlebury)
$56,295
Mr. Reay said that he advised taking the highest bidder since he knows
they have the proper equipment to do the job.
Mr. Hall motioned to accept the bid from HB Logging and Mr. Callahan
seconded the motion. All were in
approval. Mr. Reay will notify all
bidders and return the checks to those who did not win the bid.
Town Administrator -
Joseph Zingale Jr.
Mr. Zingale gave a presentation on the problems incurred with the drain
on Route 7 South due to grease build-up.
He had A1 Plumbing fix the problem.
It was noticed that the manhole cover was floating and the grease
build-up was not allowing flow from the east side to the west side.
(3)
Mr. Zingale feels the problem
lies with the Ponderosa restaurant but they did not agree and refused to pay
the bill for the repair. They said that is why they are paying O&M costs. Mr. Zingale said that the O & M does
not cover grease going into the drain that should not be there. Hartigan's will
install a camera to monitor the grease build-up. They said there is a
possibility of the line under the road being collapsed.
Mr. Zingale also had an overhead display to discuss transfer station
containers. The best ones for the
Town's purpose cost $5,600 each with a $425 delivery fee for two containers
which would put the Town just over budget.
Mr. Zingale will see if they would deliver for a lower cost. There is $11,300 left in the budget.
Mr. Zingale said there would be a notice in the paper in the legal
section concerning the landfill permit.
If no one asks for a hearing then the State will grant the Town a
permit.
Mr. Zingale had some information on the number of calls answered by the
State Police from county towns. By
dividing the calls by the population, Rutland Town is third in the number of
calls answered. Mr. Zingale said he would check the time frame for this data.
Mr. Rhodes asked Chief Sly how many officers it would take to have 24/7
coverage in the Town. Chief Sly said at
least four, not counting vacation time. Mr. Rhodes stated that this will not be
happening anytime soon.
Stantec is closing its Springfield, VT office. Mr. Zingale has been going through files to
save the important paperwork Stantec had on file. Mr. Rhodes said that Pete Andrews will still work for Stantec and
be available to the Town.
The Army Reserves have requested a shape file from Mr. Zingale and Mr.
Zingale asked the Board if they were adverse to this as they have been in the
past. Mr. Callahan asked what the issue
is and Mr. Zingale said that not all the data may be accurate and could
possibly put the Town at risk if they give it out for others to use. Mr. Zingale said perhaps he could help them
out with some other data he has available.
The site visit for the transfer station recertification went well with
the exception of how appliances with freon are handled. The freon needs to be removed before dumping
the appliance. It was mentioned that perhaps Hubbard's could help with this but
Mr. Zingale said he thought the Town's certification required that the Town be
able to provide this service.
Water testing was done at six sites on Amanda Place as agreed. The cost was $180 which will be recouped
from the homeowners.
Payment has been received from the City for the overcharges at
Northwood Park for water in the pool.
Paperwork on the McKinley Bridge project is ready to be mailed so that
the Town can receive the stimulus money and pay back the loan taken out for
this project.
(4)
The road crew checked the lights on the map Mr. Zingale showed at the
last meeting and it was pretty accurate.
CVPS said there are actually more lights on Route 7 South than depicted. Mr. Hall motioned to sign on to the
Improving Efficiency program in Municipal Street and Public Lighting. Mr. Callahan seconded the motion. All were in approval.
Correspondence
The furnace bids for upgrading the second boiler to engage when the
first one doesn't work will be discussed when there is a full Board. Mr. Rhodes
will abstain form the vote.
The American Red Cross has asked that they have a request for $1,000
put on the ballot for the March election and they wanted it to be for three
years running. Mr. Hall said that by law
this type of request needs to be made each year. The Board asked Mr. Zingale to tell them that they have to have a
petition signed by five percent of the voters to be added to the ballot as they
are a new requester.
Mr. Rhodes stated that there needs to be money put in next year's
budget under "Dog Catcher" since Mr. Williams does not have
accommodations for cold weather.
Animals would have to be taken to the Humane Society and there is a cost
involved which would eventually be paid by the owner of the pet.
Mr. Reay handed in his diary and time sheet.
An amendment had been made to the Forestry Management Plan per Mr. Reay
for thinning the woods. Mr. Rhodes read
the document aloud.
A representative from "Straight Talk" would be meeting with
the Board at the next meeting.
There is money available from VLCT for training to make jobs safer.
Mr. Hall attended the last meeting of the Coalition of
Municipalities. The same directors were
elected. The State education tax is lower this year than last year. Mr. Hall said that Steve Jeffrey from the
VLCT said that it is still about 30% from property taxes with Act 60 as it was
with the previous plan. The key
objective for next year would be to make sure money appropriated is used for
the intended purpose.
Mr. Rhodes sated that Dick Lloyd held a tax sale and the Town will own
the property involved after a year has passed.
The owner has one year to pay what is owed in back taxes and other fees
involved, i.e. lawyer, sheriff, etc.
Mr. Hall attended the meeting of the Community Advisory Board and the
Corrections Department gave a presentation concerning categories of release of
prisoners and how they intend to notify the public when these take place.
(5)
At 8:20 P.M., Mr. Callahan motioned to go into executive session to
discuss a pending litigation on a tax appeal.
Mr. Hall seconded the motion.
All were in approval.
At 8:45 the Board came out of executive session without action. Mr. Callahan motioned to end the
meeting. Mr. Hall seconded the motion. All were in approval The meeting ended at 8:47 P.M.
___________________________________ _________________
Stanley Rhodes III,
Chairman Date
___________________________________ _________________
James Callahan Date
___________________________________ _________________
James Hall Date
(6)