TOWN OF RUTLAND

SELECT BOARD

MINUTES: January 4, 2011

Board members present: Steven Hawley, James Hall, Stanley Rhodes III, James Callahan and Joshua Terenzini.

The Meeting opened at 6:40 P.M. with the pledge of allegiance.

Mr. Hall made a motion to accept the minutes of December 21, 2010 with changes. Mr. Callahan made a second to the motion. The motion passed unanimously.

Regarding the review of the minutes of December 29, 2010, Mr. Rhodes said hearing no corrections all those in favor say I. All present said I, the motion passed unanimously.

Mr. Hawley moved to approve the December 28, 2010 minutes. Mr. Callahan made a second to the motion. Mr. Hall and Mr. Terenzini did not vote.

Mr. Hall asked Town Administrator Mr. Joseph Zingale Jr., if he has the time to begin typing the Board’s minutes. Mr. Zingale and Mr. Hall discussed the matter. Mr. Rhodes said he would like to begin receiving a copy of the Planning Commission minutes.

Attorney John Liccardi met with the Board regarding the Board’s acceptance of Amanda Place as a Town road. Mr. Rhodes questioned Mr. Hathaway regarding a minor road repair, which Mr. Hathaway will repair and bill the residents fro the work. Mr. Hathaway estimates the repair will cost a couple of hundred dollars.

Mr. Rhodes informed Mr. Liccardi that the Board would vote tonight to accept the road and would also place the Road acceptance on the next agenda, for record tracking purposes, according to Mr. Rhodes. Town Road Commissioner Mr. Byron Hathaway questioned the Board as to whether the road would be a class 3 or class 4 road. Mr. Hathaway said the town would receive state assistance if the road is a class 3 road.

Mr. Hall made a motion to take over Amanda Place and to change the name to Amanda Drive, as a class 3 road. Mr. Terenzini made a second to the motion. The motion passed unanimously.

Town Clerk & Treasurer: Ms. Marie Hyjek reported:

• Mr. Charley Shields and Mr. Zingale are in charge of taking the photos for the Town Report. She said the deadline date for photos and reports is January 20, 2011
• Pre Town meeting will be January 31, 2011 at 7:00 P.M. at the Town school. The Board will present their budget before the School Board.
• Deadline date for ballot items is January 20, 2011
• Deadline date for nominating petitions is January 26, 2011
• Informed the Board that two or three organizations that previous were on the March ballot for funding have not submitted letters for funding for 2011.
• Taxes are due on Monday the tenth.
• Informed the Board she will be working on escrow accounts tomorrow
• Informed the Board that the Fire Works contract needs to be signed. Mr. Rhodes said he planned to discuss the fireworks contract in executive session at the end of the meeting.
• Informed the Board the US Route 7 South Sunoco Liquor License had been returned due to problems with the application fee, Mr. Rhodes instructed Ms. Hyjek to forward all Liquor License application to Police Chief John Sly rather that send directly to the Board for consideration.

Solid Waste Alliance Communities: Mr. Shields reported:

• Questioned on the status of the purchase of a sandwich signboard. Mr. Hawley said he would order a board this week.
• Informed the Board that 88,000 lbs of electronic waste had been collected since October

Rutland Regional Transportation Council: Mr. Shields reported:

• No report

Regional Planning Commission Mr. Fred Nicholson reported:

• No report

Road Commissioner: Mr. Byron Hathaway reported:

• Questioned the Board regarding the Fire department’s request to use the snow blower kept at the Transfer Station. Mr. Hathaway said he could transport the snow blower to the McKinley Station if it is okay with the Board. Mr. Rhodes questioned the need for a snow blower, citing the fact the two stations never needed a snow blower in the past. Mr. Rhodes said he hopes the Center Rutland Station does not request a snow blower just because there is a snow blower at the McKinley Station.
• Mr. Terenzini questioned Mr. Hathaway regarding recent repairs made to the Town truck.
• The Board and Mr. Hathaway discussed whether the new street sign for Amanda Drive would be in compliance with the new size standard. It was decided Mr. Hathaway would comply with the new street sign requirement.

Fire Chief: Joseph Denardo reported:

• Not Present

Planning Commission: Mr. William Matteson reported:

• Not Present

Police Department: Chief John Sly reported:

• Reminded those in attendance and at home to check to make sure their vehicle’s registration is up-to-date.
• Cautioned motorist to drive safe in winter conditions.
• Mr. Sly said Mr. Hathaway and the Town road crew have done an excellent job maintaining the Town’s roads this winter.
• Informed the Board that out-of-town vandals are stealing used vehicles from local car dealerships.

Mr. Rhodes instructed Mr. Zingale to notify school officials of the Board action to accept Amanda Drive as a Town road.

Mr. Nicholson informed the Board that the Del Bianco Park lighting charges are substantially higher if the lights are turned on before 6:00 P.M. Mr. Nicholson said the Town received a bill for $300.00 for one soccer game when the lights were turned on a couple of minutes prior to 6:00 P.M. He said the rate is $32.00 a kilowatt-hour and that the rate does not revert to the lower rate after 6:00 PM, if the lights came on prior to 6:00 PM.

Recreation Commission: Mr. Jode Hall reported:

• Not Present

Town Administrator: Mr. Joseph Zingale reported:

• Informed the Board that the Town Energy Committee needs to meet to complete the Vermont Energy Climate Action Network grant application to replace town owned outdoor lighting. Mr. Zingale told the Board that the grant application is January 31, 2011.
• Told the Board it would cost $20.00 to turn the fist streetlight back on and $2.00 for each additional streetlight turned back on after being shutoff.
• It would take a week or less to get lights turned back on after being turned off.

Mr. Rhodes told the Board he had received a phone call from Ms. Louise Flory requesting the street light near her home not be shutoff as planned. Town resident Mr. Charles Shields requested the Board consider installing a streetlight at the Post Road / Post Road Extension. The Board expressed no desire to install a streetlight at the requested location.

Mr. Rhodes asked Mr. Hathaway and Mr. Nicholson to view a tree near the southern entrance to the Countryside Estates subdivision to determine if the tree should be removed.

• Informed the Board the two new open top containers would be ready next week.
• Told the Board the new property maps would be shipped to the Town by the end of the week.

Mr. Rhodes said the Board would hold off on considering local tax stabilization until after the town gets together with GE regarding business personal property.

Correspondence:

1) Information from VELCO regarding the addition of a new cable within their existing power line easement.

2) Letter from Energy Consultant Cathy Reynolds offering her assistance to the Town regarding Energy Committee activities.

3) A financial contribution from the Hampton Inn toward the Farrell Road right turn access from US RT 7 study.

4) An invitation from the Merchants Bank to attend a breakfast at the Rutland Country Club on January 11, 2011 at 8:00 A.M.

5) The REDC and Rutland Chamber of Commerce annual Legislative Breakfast is scheduled for January 10, 2011 at 7:30 A.M. at South Station.

Mr. Rhodes informed the Board he would be meeting with REDC Executive Director, Mr. Jamie Stewart the following day. Mr. Rhodes said he would be receiving a briefing as to REDC recent activities.

6) Board received the semi-annual landfill groundwater monitoring report.

Mr. Hall suggested and the Board agreed to publish a notice regarding insulating the Town Hall. Mr. Rhodes will meet with Mr. Zingale and prepare the notice. They will also prepare a notice for seeking contractors to repair the Town pool.

The Board discussed the Town Hall furnace repair.

Mr. Hall made a motion to go into executive session to discuss the fireworks contract. Mr. Hawley made a second to the motion. The motion passed unanimously.

Mr. Rhodes declared the executive closed at 7:58 P.M. Mr. Rhodes said the Board would accept the fireworks contract with Northstar with changes. Mr. Rhodes said the Board did not agree to renew the 2012 contract.

Mr. Callahan made a motion to adjourn at 8:02 P.M. Mr. Hall made a second to the motion. The motion passed unanimously.