TOWN OF RUTLAND
MINUTES: March 15, 2011
Board members present:
Steven Hawley, James Hall, Stanley Rhodes III and Joe Dicton Jr.
Meeting opened at 6:50 P.M. with the pledge of allegiance.
Administrator Mr. Joseph Zingale Jr., opened the floor for nomination for Board
Chairman for 2011 – 20012. Mr. Hawley nominated Mr. Stanley Rhodes III to be
Board Chairman. Mr. Hall made a second to the motion. The motion passed by a
vote of three to 0. Mr. Rhodes did not vote.
Rhodes opened the floor to nominations for Board Clerk. Mr. Dicton moved to
nominated Mr. Jim Hall as Board Clerk. Mr. Hawley made a second to the motion.
The motion passed by a vote of 3 to 0. Mr. Hall did not vote.
Hawley moved to approve the 2-28-11 minutes with corrections. Mr. Hall made a
motion to accept the minutes of 2-28-11. Mr. Hawley made a second to the
motion. The motion passed by a vote of
3 to 0. Mr. Dicton did not vote because he was not on the Board, at the time of
Clerk & Treasurer: Ms. Marie Hyjek reported:
- Told the Board that according to Labor &
Industry the Town only is required to inspect the Town Hall alarm system
once a year. Ms. Hyjek said the Town is now paying $160.00 a quarter or $640.00 a year for four inspections, plus $25.00 for the inspection of the fire
Mr. Rhodes said Ms. Hyjek should check with VLCT, the Town’s insurance
company. Mr. Dicton said the Board should reduce the number of inspections
if the Town insurance will allow one annual test. Mr. Hawley said the Town
Fire Department could regularly check the exit lights and extinguishers as
part of their weekly meetings. Mr. Dicton suggested the Town Fire
Department could quarterly check the extinguishers.
- Cited the fact the voters approved the
expenditure for Town Scholarships. Ms. Hyjek said an ad would appear in
the newspaper. She said applications are available with school guidance
counselor or with her. She said the deadline date is April 29th.
- Reported dog licenses are due April 1st.
Rhodes said the Board has a liquor and tobacco license renewal application for
the Mobil Mart on US RT 4 for near Home Depot and a liquor license application
from Johnny Boys restaurant. Mr. Rhodes
said Chief John Sly had reviewed the application and has no problems. Mr. Hall
moved to approve the two requests. Mr. Dicton made a second to the motion. The
motion passed unanimously.
Solid Waste Alliance
Communities: Mr. Shields reported:
No Meeting, No Report
Transportation Council: Mr. Shields reported:
No Meeting, No Report
Commission Mr. Fred Nicholson
Road Commissioner: Mr. Byron
- Presented the annual Transportation Financial
Plan for Board signature. Mr. Hathaway said the Town must demonstrate it
is spending at lease $300.00 a mile
for road maintenance. Mr. Rhodes read from the report and cited various
planned expenditures. Mr. Hall moved to approve the Annual Financial Plan
for Town Highways for fiscal year July 1, through June 30, 2012 as
developed by Mr. Hathaway and the Agency of Transportation. Mr. Dicton
made a second to the motion. The motion passed unanimously.
Mr. Rhodes questioned Mr.
Hathaway regarding repair work done to the Tow loader. Mr. Hathaway explained
that he had quick coupler built and attached to the loader in order to hook a
plow on the loader to plow the transfer station.
- Mr. Hathaway informed the Board that there are a
few minor issues with the new town truck and he inquired if the Board wants
to withhold payment until the work is complete. Mr. Rhodes said he signed
for payment and will leave it up to Mr. Hathaway to make sure the work is
- Mr. Hathaway informed the Board that Assistant
Town School Principal Larry Sims has requested the Town place no parking
signs on one side of Grover Drive. Mr. Hathaway said Mr. Sims made the
request after receiving a complaint from a Grover Drive resident, who has
raised concerns regarding vehicle congestion.
Mr. Hathaway said he saw only one
child getting on the bus, when he observed the bus in the morning. Mr.
Rhodes said the problem is in the afternoon not in the morning. Chief Sly
said there is the same issue on Victoria Drive and Hitzel Terrace and
several other stops. Mr. Sly said the parents are parking on both sides of
the road and as close to the intersection as possible.
Mr. Rhodes suggested the school bus stop be relocated 75 feet or so
further to the north and away from the intersection. Mr. Sly said if the
location is moved the bus will have to wiggle through the vehicles parked
on both sides of Countryside Drive.
Mr. Sly said he would ask the School to write to the parents and request
they park away from the intersection and on one side of the road. Mr. Sly
said no parking signs should not be required because there is a problem
for ten or fifteen minutes in the afternoon.
Mr. Sly said if the street were posted for no parking he would issue
tickets after the first warning. Mr. Sly said with the Board’s permission
he would write to the school and request they instruct parents how and
where they should park at the school bus stops. The matter was discussed
further and no action will be taken until the Board hears back from Chief
- Mr. Hathaway said his salt summary is up to date
regarding contractor’s time and salt consumption. Mr. Dicton questioned
Mr. Hathaway regarding his report. Mr. Rhodes asked if Mr. Hathaway could
show a labor figure for Town truck use. Mr. Hathaway said he could do so.
- Mr. Hathaway informed the Board he had posted
Boardman Hill Road and the Quarterline Road for reduced weight limits.
Fire Chief: Joseph Denardo reported:
Planning Commission: Mr. William Matteson reported:
Mr. Rhodes informed the
Board that Town Planning Commissioner Mr. Richard Hoenes Sr. has offered his
resignation from the Commission. Mr. Rhodes said Mr. Hoenes was aware the Board
is considering reducing the size of the Planning Commission from 9 to 7
Mr. Rhodes said Mr. Hoenes
served on the Planning Commission for 25 years and that he had bought a home
out-of-state and would be spending more time out of state. Mr. Hawley moved to
accept Mr. Hoenes resignation as presented pending formal notification. Mr.
hall made a second to the motion. The motion passed unanimously.
Mr. Hall moved to designate
the Planning Commission from 9 members to 7 members. Mr. Hawley made a second
to the motion. The motion passed unanimously.
Police Department: Chief John Sly reported:
- Mr. Sly informed the Board that he would like to
eliminate the flashing lights at the Town school. He said the elimination
could save the Town $1,000.00 a
year. Mr. Sly said he would get the proper language for signs stating the
speed limit is 25 m.p.h when the school is in session. Mr. Sly said Town school
officials had requested the elimination of the lights as a cost savings.
Mr. Sly said the flashing lights are an administration nightmare. He said
when a ticket is written for speeding in the school zone, the officer must
verify the lights were working properly working when the ticket was
Mr. Rhodes and Mr. Zingale questioned the suggested variable speed limit
of 25 mph to 35 mph, when school not in session. Mr. Sly and Mr. Hathaway
said such speed limit signage is allowed.
Mr. Rhodes said the $1,000.00 is a
wise expenditure to slow people down. Mr. Dicton asked what speed the
School officials want the road to be posted. Mr. Sly said the road should
be posted for 25 mph in the school zone
Mr. Rhodes said he would hate to see someone get injured because the Town
wants to save $1,000.00. Town
resident Mr. Charlie Shields said the flashing light gets your attention
when you come over the hill on the Post Road. He said the protection for
the children is worth $1,000.00. Mr.
Dicton and Mr. Hawley and Mr. Rhodes all agreed. Mr. Dicton cited the fact
the school is on a hill and that there is a curve in the road as reasons
why the speed should be 25 mph.
Mr. Hawley said if the speed limit is going to be reduced to 25 mph then
the length of the 25 mph zone should be shortened. Mr. Zingale told the
Board that he believes the length of the 25 mph zone is the minimum
distance. The four board members were in agreement to keep the lights. Mr.
Dicton asked Mr. Sly if he is aware of any accidents or injuries in the
school zone. Mr. Sly said he is not aware of any accident within the
Recreation Commission: Mr. Jode
- Baseball registration would begin the following
week March 24 at 6:00 PM at the Town School cafeteria for T-Ball, Little
League, mighty mites, girl’s softball and major and minor baseball.
- Inquired as to the hiring of the recreation
summer maintenance person. Mr. Zingale said the notice had been placed
with the newspaper. Mr. Hall said the maintenance person needs to be hired
Mr. Hawley moved to
reappoint Mr. Jeff Cassarino to the recreation commission. Mr. Hall made a
second to the motion. The motion passed unanimously. Mr. Rhodes said Mr. Hall
should contact Ms. Stacy Baker, who has expressed an interest in joining the
- Mr. Hall said the Recreation Commission would
like to start a facebook page or a Twitter account, in order to keep in
touch with residents regarding recreation activities. Mr. Zingale
suggested using the Town’s web site to post recreation information. Board
members discussed the matter further and took no action.
Town Administrator: Mr. Joseph
The Board received correspondence
Mr. Rhodes and Ms. Hyjek
discussed making changes to the Town Hall phone system. Ms. Hyjek said it would
cost $29.95 a month per phone with
Comcast. Mr. Hall moved to go with the Comcast proposal as outline by Ms.
Hyjek. Mr. Hawley made a second to the motion. The motion passed unanimously.
Mr. Hall said the Town Clerk
need’s to receive paper work for expense reimbursement by April 29th.
Mr. Hall made a motion to go
into executive session at 8:50 PM with Mr. Zingale to discuss water & sewer
matters and with Ms. Hyjek to discuss personnel matters. Mr. Hawley made a
second to the motion. The motion passed unanimously.
Mr. Rhodes declared the
executive session closed at 9:49 PM.
Mr. Hall moved at 9:50 PM to
adjourn the meeting. Mr. Hawley made a second to the motion. The motion passed