TOWN OF RUTLAND
SELECT BOARD
April 28, 2009
MINUTES:
Board members present: Joe
Dicton, Stanley Rhodes III, Joshua Terenzini and Richard Del Bianco.
The
Meeting opened at 6:30 P.M. The Board signed orders for 26 minutes.
The
Board and those in attendance recited the pledge of allegiance.
The
Board reviewed the April 14, 2009 minutes. Mr. Del Bianco moved to approve the
minutes as corrected. Mr. Terenzini made a second to the motion. The motion
passed unanimously.
Town
Recreation Commission Chairman, Mr. Rick Del Bianco reported:
Mr. Pilaf said he did not have the requested
Certificate of Liability due to the fact the $1,600.00
fee is non-refundable. He said he wanted to get approval first. Mr. Rhodes said
the School Board has not yet voted on whether to allow the league to use the
School Board’s field. Mr. Rhodes said the School Board has requested 50 % of
the concession sales and $1,000.00.
Mr. Rick Del Bianco said if the league runs a
tournament and if the recreation department put some volunteers in to run the
concession, then the School Board would get 50 % of the sales and the
recreation commission would get the remaining 50%. Mr. Rick Del Bianco said
only Dewey Field would be used for sales.
Mr. Rick Del Bianco said the league would play at
Dewey Field after the Little League season is finished. He said no games would
be played under the lights. Mr. Pilaf said the School Board did not discuss a $1,000.00 fee. Mr. Rhodes said he got the $1,000.00 figure after talking to City officials.
Mr. Rick Del Bianco said that does not mean the Town is going to get $1,000.00
Mr. Dicton inquired if a cost analysis had been done to determine how much money would be allocated from Town employees for the project. Mr. Dicton said he wants to see if it will just cause the amount of money we will be getting from this organization.
The Board and Mr. Rick Del Bianco discussed the
matter of the new men’s league playing at Dewey Field further. Mr. Terenzini
said he supports the use of Dewey Field for the softball league. Mr. Terenzini
made a motion to allow the softball league to use Dewey Field. Mr. Del Bianco
made a second the motion. Mr. Rick Del Bianco said he does not know anything
about the School Board getting $1,000.00
for the league. The motion failed by a vote of 2 to 2. Mr. Dicton and Mr.
Rhodes voted in the negative. Mr. Rick Del Bianco said he had received approval
last fall for the use of Dewey Fields and he questioned why the Board voted on
the matter. Mr. Rhodes said the Board never voted on the use of Dewey Field.
Mr. Rhodes said the matter could be discussed again
when Mr. Hall is present.
Town
Representative to the Solid Waste Alternative Communities (SWAC), Mr. Charlie
Shields reported:
Town
Representative to the Rutland Regional Transportation Council (RRTC), Mr.
Charlie Shields reported:
Town
Representative to the Rutland Regional Planning Commission, Mr. Fred Nicholson
reported:
Mr.
Rhodes read the paving bid proposals:
JA
Russo Paving $714,659.00
Wilk $551,191.00
Pike
Industries $671,042.67
FW
Whitcomb $629,265.56
Fuller
Sand & Gravel $594,314.60
Mr.
Rhodes read a notation in the Wilk bid that stated Wilk would hold the bid
price until June 10, 2009 Vermont Agency of Transportation Asphalt price
adjustment shall apply thereafter base price posted on web site. Mr. Rhodes
said the notation should be taken out of the bid, since no other bid contained
the language.
Town
Road Commissioner, Mr. Byron Hathaway said the bid specifications did not
include a price adjustment. Mr. Hathaway discussed the bids with the Board. Mr.
Hathaway encouraged the Board to accept the Wilk bid with the caveat they
eliminate the price adjustment or the Board accept the financial burden of
getting the Creek Road ready so all the paving is done before July 1.
Mr.
Steve Wilk told the Board he would throw out his price adjustment. Mr. Mike
Mullin, of Pike Industries, told the Board that he and the other bidders did
not include the adjustment in their bids he said they got their money in up
front, anticipating not doing the road until August. Because of this he said
they put in some extra dollars to cover their cost.
The
Board and those in attendance discussed paving issues further. Mr. John Paul
Faignant told the Board that the Wilk bid should be thrown out because Wilk did
not follow the bid specifications. Mr. Dicton said if Wilk is willing to
eliminate the clause then it is a level playing field.
Mr.
Dicton moved to vote on the $559,191.00 from
Wilk paving and him removing the VAOT clause on the bottom of his bid proposal
which will allow us to pave through the 09 season without any cost increases or
decreases. Mr. Del Bianco made a second to the motion. The Board discussed the
matter further. Mr. Hathaway asked the bidders if their mix is AOT certified.
Mr. Wilk said his plant has not yet been inspected regarding compliance with
AOT specifications. Mr. Mullin said Pike is AOT certified.
The
Board discussed the certification matter further with those in attendance. The
motion passed by a vote of 4 to 0.
Mr.
Terenzini made a motion to bid the remaining $214,00.00.
of paving for the next fiscal budget season. Mr. Del Bianco made a second to
the motion. The motion passed unanimously.
Mr.
Terenzini, Mr. Dicton and Mr. Del Bianco questioned Mr. Hathaway regarding
highway related matters.
Town
Fire Chief, Mr. Joe Denardo reported:
The
Board discussed the bid opening process.
Town
Police Captain, Mr. John Paul Faignant reported:
Mr. Dicton suggested Mr. Faignant ask the school to
send out his flyer via e-mail to those parents with e-mail.
Mr. Del Bianco questioned those in attendance
regarding the flashing yellow light at the Town school. The Board and those in
attendance discussed whether the Town should change the speed limit in front of
the Town School to 25 mph at all times.
Town
Clerk & Treasurer, Ms. Marie Hyjek reported:
Town
Administrator, Mr. Joseph Zingale Jr., reported:
The
Board reviewed packet correspondence.
Mr.
Del Bianco made a motion to adjourn at 9:50 PM. Mr. Terenzini made a second to
the motion. The motion passed unanimously.