TOWN OF RUTLAND
April 28, 2009
Board members present: Joe Dicton, Stanley Rhodes III, Joshua Terenzini and Richard Del Bianco.
The Meeting opened at 6:30 P.M. The Board signed orders for 26 minutes.
The Board and those in attendance recited the pledge of allegiance.
The Board reviewed the April 14, 2009 minutes. Mr. Del Bianco moved to approve the minutes as corrected. Mr. Terenzini made a second to the motion. The motion passed unanimously.
Town Recreation Commission Chairman, Mr. Rick Del Bianco reported:
Mr. Pilaf said he did not have the requested Certificate of Liability due to the fact the $1,600.00 fee is non-refundable. He said he wanted to get approval first. Mr. Rhodes said the School Board has not yet voted on whether to allow the league to use the School Boardís field. Mr. Rhodes said the School Board has requested 50 % of the concession sales and $1,000.00.
Mr. Rick Del Bianco said if the league runs a tournament and if the recreation department put some volunteers in to run the concession, then the School Board would get 50 % of the sales and the recreation commission would get the remaining 50%. Mr. Rick Del Bianco said only Dewey Field would be used for sales.
Mr. Rick Del Bianco said the league would play at Dewey Field after the Little League season is finished. He said no games would be played under the lights. Mr. Pilaf said the School Board did not discuss a $1,000.00 fee. Mr. Rhodes said he got the $1,000.00 figure after talking to City officials. Mr. Rick Del Bianco said that does not mean the Town is going to get $1,000.00
Mr. Dicton inquired if a cost analysis had been done to determine how much money would be allocated from Town employees for the project. Mr. Dicton said he wants to see if it will just cause the amount of money we will be getting from this organization.
The Board and Mr. Rick Del Bianco discussed the matter of the new menís league playing at Dewey Field further. Mr. Terenzini said he supports the use of Dewey Field for the softball league. Mr. Terenzini made a motion to allow the softball league to use Dewey Field. Mr. Del Bianco made a second the motion. Mr. Rick Del Bianco said he does not know anything about the School Board getting $1,000.00 for the league. The motion failed by a vote of 2 to 2. Mr. Dicton and Mr. Rhodes voted in the negative. Mr. Rick Del Bianco said he had received approval last fall for the use of Dewey Fields and he questioned why the Board voted on the matter. Mr. Rhodes said the Board never voted on the use of Dewey Field.
Mr. Rhodes said the matter could be discussed again when Mr. Hall is present.
Town Representative to the Solid Waste Alternative Communities (SWAC), Mr. Charlie Shields reported:
Town Representative to the Rutland Regional Transportation Council (RRTC), Mr. Charlie Shields reported:
Town Representative to the Rutland Regional Planning Commission, Mr. Fred Nicholson reported:
Mr. Rhodes read the paving bid proposals:
JA Russo Paving††††††† ††††††††††††††††††† $714,659.00
Wilk†††††††††††††††† †††††††††† ††††††††††††††††††† $551,191.00
Pike Industries†††††††† ††††††††††††††††††† $671,042.67
FW Whitcomb†† ††††††††††††††††††† $629,265.56
Fuller Sand & Gravel††††††††††††††††††† $594,314.60
Mr. Rhodes read a notation in the Wilk bid that stated Wilk would hold the bid price until June 10, 2009 Vermont Agency of Transportation Asphalt price adjustment shall apply thereafter base price posted on web site. Mr. Rhodes said the notation should be taken out of the bid, since no other bid contained the language.
Town Road Commissioner, Mr. Byron Hathaway said the bid specifications did not include a price adjustment. Mr. Hathaway discussed the bids with the Board. Mr. Hathaway encouraged the Board to accept the Wilk bid with the caveat they eliminate the price adjustment or the Board accept the financial burden of getting the Creek Road ready so all the paving is done before July 1.
Mr. Steve Wilk told the Board he would throw out his price adjustment. Mr. Mike Mullin, of Pike Industries, told the Board that he and the other bidders did not include the adjustment in their bids he said they got their money in up front, anticipating not doing the road until August. Because of this he said they put in some extra dollars to cover their cost.
The Board and those in attendance discussed paving issues further. Mr. John Paul Faignant told the Board that the Wilk bid should be thrown out because Wilk did not follow the bid specifications. Mr. Dicton said if Wilk is willing to eliminate the clause then it is a level playing field.
Mr. Dicton moved to vote on the $559,191.00 from Wilk paving and him removing the VAOT clause on the bottom of his bid proposal which will allow us to pave through the 09 season without any cost increases or decreases. Mr. Del Bianco made a second to the motion. The Board discussed the matter further. Mr. Hathaway asked the bidders if their mix is AOT certified. Mr. Wilk said his plant has not yet been inspected regarding compliance with AOT specifications. Mr. Mullin said Pike is AOT certified.
The Board discussed the certification matter further with those in attendance. The motion passed by a vote of 4 to 0.
Mr. Terenzini made a motion to bid the remaining $214,00.00. of paving for the next fiscal budget season. Mr. Del Bianco made a second to the motion. The motion passed unanimously.
Mr. Terenzini, Mr. Dicton and Mr. Del Bianco questioned Mr. Hathaway regarding highway related matters.
Town Fire Chief, Mr. Joe Denardo reported:
The Board discussed the bid opening process.
Town Police Captain, Mr. John Paul Faignant reported:
Mr. Dicton suggested Mr. Faignant ask the school to send out his flyer via e-mail to those parents with e-mail.
Mr. Del Bianco questioned those in attendance regarding the flashing yellow light at the Town school. The Board and those in attendance discussed whether the Town should change the speed limit in front of the Town School to 25 mph at all times.
Town Clerk & Treasurer, Ms. Marie Hyjek reported:
Town Administrator, Mr. Joseph Zingale Jr., reported:
The Board reviewed packet correspondence.
Mr. Del Bianco made a motion to adjourn at 9:50 PM. Mr. Terenzini made a second to the motion. The motion passed unanimously.