TOWN OF RUTLAND
SELECT BOARD MEETING
May 11, 2010
The meeting opened at 6:50 P.M. with the Pledge of Allegiance.
Board members present: James Callahan, James Hall, Stanley Rhodes III and Josh Terenzini.
Review of 4/27/2010 Minutes
On page three, Mr. Rhodes added that the candidates for the Select Board seat were interviewed in executive session. Mr. Callahan added that he was sworn in before taking his seat. Mr. Terenzini motioned to accept the minutes with these changes and Mr. Hall seconded the motion. All were in approval.
Recreation - Jody Hall
Mr. Hall reported that plans were coming along nicely for the dedication ceremony in honor of Mr. Richard J. DelBianco. He has contacted the Rutland Herald to do an article.
Before the ceremony, he would like to have the flag pole painted and get a new flag. Mr. Nicholson said that the American Legion would be happy to donate a flag.
Mowing is only done by the VOWP on Saturdays and when it rains, it is not done. Chad Wilson has been filling in and Mr. Rhodes suggested that one of the Recreation members can also help out.
The flex fence has been purchased for the Northwood ball field and Mr. Zingale reported that it is okay per the Act 250 permit to place banners on it as long as they are not visible from Post Road.
Mr. Terenzini asked when the pool cover would be coming off since the pool will be needed for picnics. Mike Rowe will take care of this.
Town Clerk/Treasurer - Marie Hyjek
Fire District #1representatives Howard Burgess and Sharon Jozwiak, Ms. Hyjek and Pat Riordan, had a meeting concerning the sewer bills. It was agreed that Fire District #1 would give the Town seven extra days to send out bills to customers.
Ms. Hyjek attended a meeting at the West Rutland Post Office concerning the closing of the Center Rutland Post Office. She said that most people are concerned about losing the 05736 zip code and keeping their mail boxes.
The West Rutland Post Office has provided Ms. Hyjek a board for Rutland Town postings and she wanted to thank Sharp Printing for donating a sign to designate the area in the Post Office. Ms. Hyjek said that she has talked with the Secretary of State concerning this set-up. Other places that notices are posted are the Town School, the Town Office and the Diamond Run Mall.
The next Board of Abatement meeting will take place on Tuesday, June 22, 2010, at 6:00 P.M. before the regular Select Board meeting. Letters will be sent to BCA members and certified letters will go to the property owners.
Rutland Town, Proctor, West Rutland and Pittsford will be soliciting fuel bids as a group this year. Proctor has volunteered to pay for the ads and mail letters to suppliers as Rutland Town did it last year. The Select Board will open the bids and decide who will win the bid.
Ms. Hyjek said there are two liquor licenses for the Board to sign, one from Panda Pavilion and one from the New American Grill. Chief Sly has already looked them over for completeness. Mr. Hall motioned to sign the liquor licenses. Mr. Terenzini seconded the motion. All were in approval.
SWAC - Charlie Shields
Mr. Shields reported that SWAC had a meeting and discussed the budget. The electronic law will be signed and "E-Wash" will cover the disposal of computers, T.V.'s, monitors and keyboards. The location will be handled by the Agency of Natural Resources.
Collection of recycled paint will be paid for by the paint suppliers. The new paint recycling law is under review by the legislature.
The Transportation Council had a meeting and enhancement grants were discussed. This money would not be for highways but more for things like bike and pedestrian paths and sidewalks. It was discussed that a sidewalk is needed near the Rutland Town School so children don't have to walk in the road. Applications are due by 8/30/10 and require a 20% match. Mr. Matteson said that part of this match could be Town labor. Mr. Rhodes said that perhaps the School should be the applicant. Mr. Hathaway will take a look at the area. Chief Sly mentioned that the secondary emergency evacuation route could use a sidewalk.
Mr. Shields said that there was a presentation at the meeting on the Rutland Airport. It seems the extension to the runway is not going to happen but that other safety initiatives like more lighting will be used.
Hazardous Waste Day is 5/22/2010. Mr. Terenzini said that signs should be in place to advertise this shortly.
Rutland Regional Planning Commission - Fred Nicholson
The Executive Finance Committee met and worked on the budget. The worst case would be a cut of 15% and the best case would a cut of 5%.
The Committee also worked on updating policies and procedures.
Highway - Byron Hathaway
The Highway Department has been working on general culvert maintenance and ditch digging. They have cleaned out the outlets for the catch basins on Post Road and will have A1 Sewer vacuum out he catch basins under the storm water grant.
A manhole on Windcrest Road is broken and part of it fell into the hole. A1 will retrieve the parts. The cover was an odd size so a new riser needs to be put in and paving done up to it to fit a standard cover. The hole is currently barricaded.
There was a pre-construction meeting on the McKinley Bridge project. July will be the busiest month on the project.
The foundation for the Richard J. DelBianco sign has been installed.
Rutland Town Planning Commission - Bill Matteson
The Planning Commission made a site visit to the Thomas property where the Army Reserves and National Guard plan to build. At the last meeting, the entryway to the facility was discussed as well as the road to be built and a cul-de-sac. Eventually the road will be taken over by the Town. The final hearing for this subdivision will be May 27th.
On May 20th there will be a final hearing on the Taylor subdivision where the Waffle House will be built.
Rutland Town Police - Chief Sly
Chief Sly requested an executive session on a personnel issue.
Town Administrator - Joseph Zingale Jr.
Mr. Zingale asked that the Board postpone acting on the sewer allocations until more research can be done.
The Vermont Tax Department will be sending the Town a check for $211,861.20 for the Local Options Tax payment. This covers the period from 2/10/10 to 5/9/10.
Mr. Zingale gave the Board a copy of Clarendon's proposed zoning document for them to review.
The Town lawyer and the lawyer for CVPS are working on an agreement for parking one of the Town fire trucks at the CVPS facility during the McKinley Bridge project.
The shape file has not yet arrived from Dean Russell.
Mr. Zingale will have a nameplate made for James R. Callahan.
The Board discussed the VLCT Legislative nomination forms. The deadline for the nominations is 5/28/2010. Mr. Terenzini motioned to nominate Jim Hall to the Public Safety Committee, Fred Nicholson to the Transportation Committee and Stan Rhodes to the FAIR (Finance Administrative and Intergovernmental Relations Board) which has to do with property tax issues. Mr. Callahan seconded the motion. All were in approval.
There was a brief discussion concerning businesses that have to pay ad valorem tax. It seems seventeen new businesses have been added to the City's roster for a total of twenty-seven. The Board was not sure if they all should be on the list. Mr. Zingale said they may have been forgotten like the Red Roof Inn or the businesses may have done something to constitute a new ad valorem. Mr. Rhodes said that the businesses are willing to pay their share in lawyer's fees along with the Town to have the situation legally reviewed. The Board was given a copy of the Town/City agreement to take home and review.
The Board sent a letter to the Post Office concerning the closing of the Center Rutland Post Office and the need for it to be reinstated.
The Board was given a list of towns where CVPS has hydro facilities and how much they have had their tax assessments reduced by the Vermont Tax Department.
The chimney bid was re-advertised and bids are not yet in.
Mr. Hall said that the repairs for the transfer station should go out for bids. Mr. Hawley and Mr. Terenzini will work up a bid request for this.
At 7:40 P.M. Mr. Hall motioned to go into executive session with Chief Sly for a personnel issue. Mr. Callahan seconded the motion. All were in approval.
At 8:00 P.M. the Board came out of executive session and signed the liquor licenses for Panda Pavilion and the New American Grill as well as the nomination forms for the VLCT committees.
Mr. Terenzini motioned to end the meeting. Mr. Hall seconded the motion. All were in approval. The meeting ended at 8:05 P.M.
Stanley Rhodes III, Chairman Date
_________________________________________ ____________________ James Callahan Date
James Hall Date
Steven Hawley Date
Josh Terenzini Date