TOWN OF RUTLAND
SELECT BOARD MEETING
July 20, 2010
MINUTES:
The meeting opened at 6:55 P.M. with the Pledge of Allegiance.
Board members present: James
Callahan, James Hall, Steve Hawley, Stanley Rhodes III and Josh Terenzini.
Review of the 7/6/2010
Minutes
Mr. Rhodes noted that it was a septic system, not a well on Page
3. Mr. Hawley motioned to accept the
minutes with this change and Mr. Hall seconded the motion. All were in approval with two abstentions
from Mr. Callahan and Mr. Terenzini as they were not present at the last
meeting.
Questions from the
Floor
Richard Lloyd, the Delinquent Tax Collector, was present to inform the
Board that he had collected all that was due on the warrant he was asked to
follow-up on with the Red Roof Inn on their water/sewer bill. Mr. Zingale will handle any further
delinquencies. Mr. Hall asked if the
Red Roof Inn was delinquent on taxes and Mr. Lloyd said they were and he is following
up on this.
Town Clerk/Treasurer –
Marie Hyjek
The first draft of the Grand List has been printed. Mr. Rhodes reviewed reports showing the
amount of carryover money from the 2009-2010 tax year. The Highway Department will roll over about
$130,000 for retreatment. The
Recreation and Fire Departments have about $28,000 each that will be used to
lower the tax rate. The Highway
Deprecation fund has $155,753 on hand with $43,753 to be raised from
taxes. The Fire Depreciation Fund has
$380,353 on hand with $153,440 to be raised by taxes. The Recreation Deprecation Fund has $41,723 on hand with $21, 920
to be raised from taxes. Mr. Jody Hall
asked if the Recreation Depreciation amount to be raised from taxes could be
added once again to one the ballots as last time the voters voted down an
increase to this fund. He feels if the
voters understand that money is needed to fix the pool, then they may vote
differently than before. He said he would put information in the Circle and
even hand out flyers if it would help,
The residential tax rate last year was 1.5309 and based on the first
draft of the Grand List, this year it is 1.40.
The one percent options tax went to reduce taxes. Ms. Hyjek said that there will need to be a
special meeting to set the tax rate for 2010-2011.
The Primary Election is scheduled for 8/24/2010 and the last day to
register to vote in this election is 8/18/2010. The Office will be open until 5:00 P.M. on this date.
Ms. Hyjek is scheduling a Board of Civil Authority (BCA) meeting for
8/3/2010 to decide who will work at the polls and to review any deletions from
the voter checklist.
Absentee ballots are being mailed out and Ms. Hyjek reminded voters
that even though three ballots are mailed, they can only vote on one of them
and they must return all three.
Rutland Regional
Planning Commission – Fred Nicholson
Mr. Nicholson reported that he went to Montpelier for a VLCT
Transportation Committee meeting and there was a discussion on the possible
additional diesel tax.
Mr. Hall asked what the Committee recommended for budgeting for paving
and Mr. Nicholson said that the design/build procedure is actually cheaper and
faster than the design/bid/build procedure.
They will continue to ask for increased funding from the State.
He also reported that State Highways within municipalities have
agreements for storm water discharge that need to be signed by both the State
and the municipality. This can leave
the towns responsible financially.
The first meeting of the By-Way committee is scheduled for 7/21/2010.
Highway Department –
Byron Hathaway
Construction is almost completed on roads to be paved. Gorman Company is going to pave Town Line
Road on 7/28/2010.
The McKinley Bridge is officially opened on 7/20/2010. Mr. Hathaway said that the paving was not as
good as he would have liked. The guardrail by Twitter’s is strattling the
ditch. There are still some forms to be
taken down and some general cleanup.
Fuller the Town’s paving sub-contractor will make paving adjustments to
the section of road in question, which is on the south side of McKinley Avenue
Bridge.
(2)
Fuller is going to pave on or about 8/1/12010.
Mr. Rhodes asked about Susan Lane and Mr. Hathaway said that since the
grade is so flat, puddles are forming and so he put in a drywell and a catch
basin.
The Highway Department spread some wood chips for the school.
Mr. Hathaway said he has been researching information on replacing the
Town truck. The Board feels that it
should be replaced with something similar and nothing downsized. Mr. Hall suggested getting a four-wheel
drive vehicle.
Mr. Hathaway asked for an executive session on one of the plowing
contractors.
Planning Commission –
Bill Matteson
Mr. Matteson asked the Board about Planning Commission members getting
paid for site visits and classes. He wanted to make sure they agreed. Mr. Rhodes said that is was fine as long as
the money is planned in the budget.
There was some confusion as to the attendees of sight visits and classes
this last year. It was suggested by Ms.
Hyjek that either each person keep their own timesheets or someone be assigned
to keep track of everyone like Dick Lloyd used to do and also hand in these
sheets before the end of the fiscal year.
Police Department –
Chief Sly
Chief Sly said that some of the break-ins in Rutland Town have been
through first floor screens or pushing air conditioners out of first floor
windows. He advised that doors be kept
locked and that they have dead bolt locks as well as regular locks.
Mr. Hall said that someone on McKinley Avenue called him and asked
about the surveillance cameras that had been talked about for the pull-off on
McKinley Avenue. Chief Sly said money
for these is not in the budget. He
added that there are some signs erected to deter loitering and more patrolling
is being done.
Recreation – Jody Hall
Junior Babe Ruth is finishing up.
Soccer starts at the end of August.
(3)
New Business – Amanda
Place
Atty. Brown was given information from Mr. Licardi on Amanda Place but
Atty. Brown said that it did not include drainage rights. He is to draft language that would have the
homeowners cover this cost.
Mr. Rhodes read a letter from the Planning Commission dated in 2009
that listed things they felt should be done before the Town takes over the
road. Mr. Matteson said the most
crucial issue is that when the subdivision was approved it had the condition
that the Town would not take over the road until it is brought up to Town
specifications. This is stated in every
property owner’s deed. He said that all
the Planning Commission feels that if the Town takes over this road, it would
not be fair to others who followed the rules, some of whom spent a lot of money
to comply. It could also open up a chance for property owners on the rest of
the private roads to come in and ask for the same treatment.
Mr. Rhodes said that the Town has taken over other roads and that Chief
Sly and Byron Hathaway are both okay with taking over the road. Mr. Matteson said that these other roads did
not have anything in their deeds to say the Town would not take over the
road. Mr. Rhodes read the clause in the
deeds about this. Mr. Terenzini asked
Mr. Matteson if he would accept the road at all since the road cannot be
brought up to Town standards now that houses and wells have been built. Mr.
Matteson said that the Planning Commission would like a report from an Engineer
that would state that the issues with the road will not affect the safety or
maintenance of the road. Mark Alderman,
an Amanda Place resident, said that the homeowners would agree to be
responsible for any drainage problems.
Mr. Matteson asked what future developments would be held to if Amanda
Place is taken over and doesn’t comply with the subdivision regulations in
regards to the road.
Mr. Hall read a letter from Brownson Spencer, an engineer, from January
of 2009 that said that they did a couple of borings for stumps and that the
run-off so far has not affected the Eckhart well. It also said that the drainage pattern is acceptable to the
homeowners. Mr. Matteson said this is
just an opinion, not scientific. Mr.
Hawley said he thought there was more to the original report.
Mr. Nicholson said he didn’t think that the Town should go back on
their original decision.
Mr. Matteson plans to take the Planning Commission on a site visit to
Amanda Place. He also said that some
research needs to be done to see who actually owns the road.
(4)
Chief Sly said that to get the formal grade profile, a surveyor would
need to be hired for accuracy. Right
now, since this is a private road, no speed signs can be erected.
Mr. Callahan said that the residents of Amanda Place should pay for
Kevin Brown to draft an agreement. He
also said he is bit concerned about setting a precedent with Amanda Place if it
is taken over by the Town.
Countryside Drive –
Tree Cutting
There are some trees on a resident’s property that are causing unsafe
driving conditions due to poor visibility.
The homeowner does not want them cut.
Mr. Nicholson, as Tree Warden, will warn a meeting and invite property
owners, Fence Viewers and Mr. Hathaway as well as Board members and Chief Sly
to attend.
Mr. Zingale will work with Mr. Nicholson on determining the right of
way.
Town Administrator –
Joseph Zingale Jr.
Mr. Zingale reported that the Town has nothing to do with the Alpine
Pipeline.
He said the Board needs to make a motion to pay Russell Graphics and
terminate the Town’s relationship with Mr. Russell. He said that the information he received from Russell Graphics
was missing a lot of parcels on the electronic version.
Ms. Hyjek has been concerned, as has Mr. Burgess, the Town Lister,
about losing what we have had in the past, i.e., maps with distances and deeds
listed in the map guidebook. Mr.
Zingale said that eventually the new company will provide these.
Mr. Callahan asked if the Town owned the information Mr. Russell is
holding back and Mr. Rhodes said that there never was a contract to cover this.
Ms. Hyjek said that only $2,500 was budgeted for maps this year so
going with the new company will go over budget.
Mr. Hall motioned to pay Russell Graphics what is owed and then go with
a new company. Mr. Terenzini seconded
the motion. All were in approval.
(5)
Mr. Hawley said that the Town
should have Kevin Brown make up a contract with the new company so that they
own the data. Mr. Zingale said he will
ask the new company what they offer for contracts.
Grover Drive has a portion that is being developed that has not been
paved and therefore is not approved.
Mr. Zingale was looking for a solution so that 911 numbers can be
assigned. Mr. Hawley suggested that it
also be called Grover Drive for 911 purposes and continue the numbering
system. Mr. Callahan made a motion to
this affect and Mr. Terenzini seconded the motion. All were in approval with the exception of Mr. Rhodes who abstained,
as he is the contractor working on Grover Drive.
Mr. Zingale checked the prices of new roll-offs for the Transfer
Station and Hubbard Brothers said their cost, which they would pass on to the
Town, is $5.000 each. Mr. Rhodes asked
Mr. Hathaway to check out more prices and report back to the Board.
Mr. Zingale asked if anyone knew where the agreement with CVPS on hose
maintenance was located and he was told it should have been with the contract
for the fire truck. Mr. Zingale will
check with CVPS and see if he can get a copy.
The manhole west of Randbury Road has a flume in it that is causing a
surge that lifts the top off the manhole, spilling contents onto the
ground. Mr. Zingale solicited bids to
fix it and only one company submitted a bid.
It was for $3,400 from Giancola’s.
Mr. Hall motioned to accept the bid of $3,400 and Mr. Terenzini seconded
the motion. All were in approval.
Mr. Zingale has been having some complaints from truckers who do not
want to pay $10.00 when their insurance is renewed as well as $10.00 when they
first get an overweight permit. All
permits end on 3/31. Mr. Zingale has
told these trucker’s that it may behoove them to have their insurance renewals
changed to coincide with the 3/31 date to avoid the extra $10.00.
Due to an article in the Rutland Herald concerning proposed security
measures at Northwood Park, Royal Group put in a bid. Mr. Rhodes said that this would be discussed in executive session
at the next Select Board meeting.
The Army Reserves is asking for another 860 gallons /day of wastewater
allocation for a total of 4,140/day at $5.00 per gallon. Mr. Hall made a motion to allow the extra
860 gallons/day and Mr. Hawley seconded the motion. All were in approval.
(6)
Mr. Zingale will set up a meeting of the Flood Plain Zoning Board of
Adjustment to vote on the Wilk violation.
A meeting will be scheduled with Mr. Zingale, Ms. Hyjek, Mr. Burgess
and the City to discuss the Ad Valorem tax.
Concerning the paying of the Flory Heights sewer costs in full to the
Fire District and the City, Mr. Hawley made a motion to go back to the Town
covering these costs and then collecting from the users. Mr. Terenzini seconded the motion. All were in approval.
J
Correspondence
Kevin Brown sent a letter concerning fireworks permits. It was decided that the Fire Chief, Joe
Denardo and the Police Chief, John Sly, will make this decision.
$99.00 may be owed to the City for traffic ticket fines. Chief Sly will check this out.
The Town received a letter from the attorney for the General Land
Company, which says that the Rutland Town Select Board discussing emergency
services with the Town of Pittsford affects their right to subdivide. It was determined that Byron Hathaway
attended a meeting as an abutter and there was some confusion. However, Mr. Rhodes and Mr. Hall did open a
line of communication with the officials from the Town of Pittsford concerning
the subdivision.
Act 250 has approved the Chase Green Mountain Plaza’s plan to erect a
barricade near the entrance. An Act 250
meeting is scheduled for 7/23/2010 at 9:00 A M. at the Asa Bloomer Building to
discuss the barrier and its affect on Farrell’s’ Distributing. The Hampton Inn has hired an attorney and
Mr. Zingale expects that the Holiday Inn will be represented at the meeting as
well. Chief Sly suggested that Farrell
trucks be allowed to make a right hand turn onto Cop John Drive and then
proceed to Farrell Road. The road would
have to be widened for this to work.
A thank-you was sent to Town officials from the DelBianco’s for the
dedication ceremony for the Richard J. DelBianco Memorial Park at Dewey Field.
Mr. Hall said a meeting needs to be scheduled for the 4 and 7 Committee
and the City to talk about the proposed southern connector from Randbury Road
to Farrell Road. Mr. Zingale will set
this up.
(7)
The Board plans to discuss at a later date what to do with the money
from the timber sale. The voters will
need to vote on this.
At 9:40 P.M., Mr. Hall motioned to go into executive session with Mr.
Hathaway concerning one of the plowing contractors. Mr. Hawley seconded the motion.
All were in approval.
At 9:43 P.M. the Board came out of executive session. The meeting ended at 9:50 P.M.
_________________________________ _________________
Stan Rhodes III, Chairman Date
_________________________________ _________________
James Callahan Date
_________________________________ _________________
James Hall Date
_________________________________ __________________
Steve Hawley Date
_________________________________ __________________
Josh
Terenzini Date
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