TOWN OF RUTLAND

SELECT BOARD

MINUTES: August 9, 2011

Board members present: Stanley Rhodes III, Joe Dicton, Joshua Terenzini and James Hall

The Meeting opened at 6:50 P.M. with the pledge of allegiance.

Mr. Hall moved to accept the July 19, 2011 minutes as presented. Mr. Terenzini made a second to the motion. The motion passed by a vote of 3 to 0. Mr. Dicton abstained from the vote.

Town Clerk & Treasurer: Ms. Marie Hyjek reported:

No meeting no report

Solid Waste Alliance Communities & Rutland Transportation Council: Mr. Shields reported:

1. Informed the Board that several towns in the county are applying for enhancement grants for highway and pedestrian projects.

2. Told the Board the Town can request the speed radar unit from VTrans to place in the Town to notify drivers of their speed.

3. Gave the Board an update as to the scheduled replacement of the Dorr and Ripley bridges in the City of Rutland.

Regional Planning Commission Mr. Fred Nicholson reported:

No meeting no report

Town Road Commissioner: Mr. Byron Hathaway reported:

1. Informed the Board he had completed grinding work on the Cold River Road.

2. Told the Board he did not have a concern with the digging at the end of Hitzel Terrace. Mr. Hathaway said the digging was 50 feet outside of the road right of way.

Mr. Rhodes told Mr. Hathaway to talk to the owners of Mr. Twitters regarding the water they are diverting into McKinley Avenue. Mr. Hathaway said he is aware of the situation and agrees with Mr. Rhodes it could be a big problem in the winter. Town Administrator Mr. Joseph Zingale Jr., said no one has the right to divert water into the road. Town Planning Commission Chairman Mr. William Matteson told the Board that the owner needs a permit from the Town to work within the road right of way. Mr. Hathaway will speak to the owners and report back to the Board.

Mr. Hathaway told the Board that he had been instructed to remove the old steel tanks from the Town Fire Department but was later told the Fire Department would cut the tanks for practice.

Mr. Rhodes told Mr. Hathaway that the Town had received a bill from individuals in the Fire Department for their labor cleaning up the fire stations. Mr. Rhodes said Mr. Chris Clark and his brother had submitted a bill for their work. Mr. Rhodes said the board had planned for Mr. Hathaway to do the work since he and his crew are already on-the-clock.

Mr. Rhodes said the Town had not received any money for the disposal of the steel but had received a bill for $60.00 from the Clarks. Mr. Terenzini said there must be an answer as to where the money from the steel disposal went. Mr. Terenzini said the Board needs to ask the Fire Chief where the money from the steel disposal went. Mr. Terenzini said the Fire Department plans to cut up the tank behind the Center Rutland Station for training.

Fire Chief: Joseph Denardo reported:

Not present

Planning Commission: Mr. William Matteson reported:

1. Told the Board that the Planning Commission has a site visit scheduled for August 4^th to view Mr. Decandio request for a second driveway. He said he would report back to the Board following the site visit.

2. Mr. Matteson question if the Board had done anything regarding the proposed zoning document. Mr. Rhodes said he had scheduled Mr. Mark Blucher, Executive Director of the Rutland Regional Planning Commission, to meet with the Select Board on August 9 to discuss zoning issues and explain the difference between a Development Review Board and a Zoning Board of Adjustment.

3. Mr. Matteson briefed Mr. Dicton regarding Mr. Decandio’s plans. He said Mr. Decandio is looking for a driveway access to bring power to his barn and to get access to a land locked 1.5-acre parcel he owns in the Town of Pittsford.

Recreation Director: Mike Rowe:

1. Informed the Board that the repair work at the pool is complete

2. Told the Board he scrubbed clean the holding tank and in so doing discovered a broken valve, which will cost $3,000.00 to replace.

3. Told the Board the pool will close on August 27. He said pool hours for the rest of the summer would be noon to 8:00 PM.

4. Said the power washing work done at Dewey Field looks good.

5. Told the Board a tree needs to be taken down near the tennis courts.

6. Informed the Board the sensor on the security light at the pool had been fixed and is working well.

Mr. Rhodes informed the Board that Captain Faignant had received numerous complaints regarding dogs at Northwood Park. Mr. Rhodes said the Board would consider banning dogs at Northwood Park at the next meeting.

Mr. Rowe said most of the dogs he sees at Northwood Park are on a leash. Mr. Hathaway said he sees dogs that are off their leash but under control.

Police Department: Chief John Sly reported:

No meeting No report.

Town Administrator: Mr. Joseph Zingale reported:

1. Informed the Board that the Town did not receive a $10,000.00 stormwater grant.

2. Told the Board it would cost $7,000.00 to grind and leave in place, the wood at the Transfer Station. Mr. Rhodes said the Board should budget nine to ten thousand dollars at budget time to cover the wood grinding.

3. Informed the Board the Town can not apply for an enhancement grant, for a sidewalk from the School to Chasanna Drive, because a letter of intent had to have been submitted several months ago. The Board discussed the matter further. Mr. Rhodes said the Board should meet with the School Board and get some numbers and should not just go out and do the project.

4. Informed the Board he is waiting to hear back regarding the Historic Preservation Grant for repairs to the Town Hall chimney. Mr. Zingale said he is attempting to apply on-line but has not received a response to his request. He said he would follow up on the matter.

5. Informed the Board of a request from Rutland Plywood for a letter of support from the Select Board for their proposed cogeneration project. The Board discussed the matter and instructed Mr. Zingale to write a letter of support.

Mr. Philip Picotte, Planner with the Rutland Regional Planning Commission, met with the Board regarding approval of the “Basic Emergency Operations Plan” Board members said they were not prepared to act and would wait until the next meeting.

Mr. Picotte also discussed the Town’s “Hazard Mitigation Plan” adoption with the Board. He said the proposed plan was originally adopted by the Town in 2004 and then again in 2009. Mr. Picotte told the Board that the RRPC had worked with the Town on the recent update and that FEMA took 18 months to review the document.

Mr. Picotte said he received word earlier in the day that FEMA wants to do an additional review of the Plan and therefore the Board should not vote to adopt the Plan.

Mr. Rhodes informed Board members that the Fire chief wants to spend $9,000.00 on the architecture firm MBF to do a study of the space available at the center Rutland Fire Station. He said the matter would be discussed at the next meeting with the Fire Chief. Mr. Rhodes said he told the Fire Chief that he needs to form a committee and do needs assessment.

Mr. Rhodes said dog issues at Northwood Park would be discussed at the next meeting.

The Board reviewed packet correspondence:

• Letter from VLCT requesting any photos from the Towns recent celebration. Ms. Hyjek told the Board that she had forwarded the message to Irene Hathaway. Mr. Rhodes said anything sent to VLCT must be sent to Mr. Zingale prior to sending.
• Mr. Rhodes cited correspondence submitted by Mr. Hall, which cites the residency for individuals working in the Town and the towns where Town residents work.

Mr. Rhodes said the Board needs to hold a brief executive session with Mr. Rowe to discuss a personnel issue and an executive session with Town Lister Mr. Howard Burgess regarding where the Town stands regarding Tax appeals from GE and Gemini (Diamond Run Mall) and Randbury associates. Mr. Dicton made a motion to close the regular session and to go into executive session at 7:39 P.M. Mr. Hall made a second to the motion. The motion passed unanimously

Mr. Rhodes declared the executive session closed at 8:20 P.M. Mr. Terenzini moved to close the meeting at 8:20 P.M. Mr. Dicton made a second to the motion. The motion passed unanimously.