TOWN OF RUTLAND
SELECT BOARD
JUNE 9, 2009
MINUTES:
Board members present: Joe Dicton, James Hall and
Richard Delbianco.
The meeting opened at 6:30 p.m. The Board approved orders.
The Board and those in attendance recited the Pledge
of allegiance.
Before we get into errors and omissions, it was
brought to my attention that the folks from the Vermont National Guard are
requesting landing of a helicopter upon school property. And apparently they have put a request in to
someone at the school, I haven’t followed up on it to see who and they haven’t
received a response yet. So we’ll be
addressing this here in the next few days.
Errors and Omissions:
Minutes of the last meeting, on Page 2, I noticed up near the top it
says Mr. Charlie Shields, asked me to fill in for him as his alternate at the
next, it should be TAC rather than TAX.
Page 5, down second paragraph up from the bottom, Mr.
Zingale, noticed to seek a Public Health action, in other words the word
“action” should be inserted between Health and against.
And those were the only things I could find. Mr. Delbianco made a motion that we accept
the minutes of May 26 as corrected. Mr.
Dicton seconded the motion. The motion
passed unanimously.
Town Recreation Commission Chairman, Mr. Rick Delbianco
reported: Received a check from the
Softball guys, will turn it over to Marie.
It’s for the first half of the season, $1500.00. That will go into the Rec Fund. Everything is going well for the most
part. Waiting for the second half of
the season to make a schedule for Dewey’s, and up at Northwood. Waiting to get the major softball team. Majors will start next Monday; we don’t have
a coach yet. I have contacted the
parents. If no one steps up they’re not going to have a team.
Mr. Hall, we have a few questions that were generated
in the last few days. Mr. Dicton I have
a couple quick ones; thank you for the check.
I don’t see a contract on file, also liability insurance from the
Softball League. Mr. Rick Delbianco, I
think that has been turned over to the school board, but I will make sure we
get a copy. Mr. Hall, I remember
discussion that the school was going to have to weigh in on this issue.
Mr. Delbianco we do have the contact, I’ll make sure
someone from the school signs it and will bring it into the Board. Mr. Hall, Marie gave us a spread sheet where
we stand on budget versus expenses. And
we’re running very close to running out of money.
Mr. Delbianco, we just started pool signups and that
brings in a lot of income the month of June, it usually ranges $5,000 or
$6,000. Mrs. Hyjek, out of that
$13,000, we will not have a large payroll.
Mrs. Hyjek the payrolls run around $10,000. Mr. Hall then we should be in good shape then. Mr. Rowe, we shouldn’t occur other than a
small payroll because the guards are meeting on Sunday, and we have two pool
picnics on the 15th and the 17th that will require 4 or 5
guards at 8 hours each. Mr. Rowe, the
pool is up and running, they are still constructing there.
Mr. Rowe, we
have little kids coming in next Monday, and the National Guard coming in this
Sunday. We had a couple of big cracks
in the pool, from over the winter.
Champlain Pool fixed the cracks.
The fire department pumped it so the grates could be replaced according
to the National law. And we have a
cover so it will save us the expense of filling the pool. Mr. Hall, did the people give you any idea
of what we’re looking it. Mr. Rowe
we’ve had estimates of $30,000 to $60,000 to resurface the inside of the
pool. Joe, could you get a hold of
someone from Quinn’s and see if they can meet us at a convenient time, to
discus the completion. Mr. Rowe they
need to cap the top of the roof that’s all that needs to be done. Discussion of painting the building and
removing the staging. Mrs. Hyjek
discussion about the fencing around the tennis court. Discussion of pool passes we generated approximately $2,500 last
night. Mr. Rowe discussed painting of
the building, willing to do it himself.
Mr. Hathaway discussed the tractor and needed
repairs. Mr. Delbianco annual plea when
we come to the end of the year I plead to get a Gator, as the tractor is not
meant to do that kind of work. Have an
estimate from John Deere for a Gator, it’s about $6,000. The tractor is not meant to drag the fields;
the alternative would be to get a golf cart, which would run about $2,500. Discussed the cost of batteries for the golf
cart. Mr. Dicton I’m just trying to
justify either machine. Mr. Hall, the
next meeting is the 23rd and we’ll bring it up again.
Charlie Shields:
I have no meeting as far as the solid waste is concerned. Fred went to the TAC meeting, the board
requested that Tom McCauley come in here and give a presentation on the rail
yard to the board that he gave to the transportation committee. Mr. Hall, Mr. Nicholson went to your council
meeting the last time, so you’re up Fred.
Fred Nicholson:
The consultant on the western corridor study gave the TAC committee an
update of what they’ve accomplished so far.
It’s the entire length of the western side of the state. They gave no specific recommendations. The rest of the meeting we spent talking
about prioritization of projects and recommendation to substitute a project
over on 22A for a previously listed down on 103 in Wallingford. The
consensus of the group that 22a was more like to get done it was a safety issue
as is 103. And the challenge for the
TAC and the western corridor is to overcome the ingrain bureaucracy, because
the projects that are going to happen in the western corridor are also going to
draw on a bunch of pots of money.
Mr. Hathaway – paving is completed up to a point where
we need to get into another fiscal year.
Creek Road has been ground but has not been resurfaced, and that is due
to a large culvert project. We did get
our structures grant from the State to pay for 80% of that project. There are two maybe three other smaller
culverts that will also need to be changed.
When we grind a road we like to have it based in a few days of when we
grind it. That wasn’t going to happen
this year because of scheduling. And so
to have the grinder leave the area and then come back again was going to cost
additional approximately $5000 for immobilization, I couldn’t see spending that
money just for mobilization where I though traffic could tolerate a gravel road
for a few weeks. It will be a gravel
road until after the 4th of July.
Post Road project that will be done soon after that or just before that
something of that time frame. So paving
will be done and all completed soon after the fiscal year, the new fiscal year
starts after July 1.
Mr. Hall, we’re getting good comments from the town’s
people on the paving projects.
Mr. Hathaway, we are a little bit behind on clean up,
we’ve got some driveways that need to have aprons paved. Roadside mowing; the first initial mowing
for the year has started, late July and August a more thorough mowing will be
done.
Mr. Hall – New business. Board to discus snowplow contracts and winter maintenance.
I spoke with you briefly the other day and my
recommendations is that this go through a committee first.
Mr. Dicton, which portion of the snow plowing contact
are we talking about, for everybody who is plowing, or one specific group. Mr. Hathaway we could discus it in committee
format and then come back to the Board with a full report. Mr. Hall so do you have any problem with
that Dick? Mr. Delbianco, no. Mr. Hall, Joe would you mention that to Stan
when you’re in touch with him.
Mr. Dicton, Grove Street, the windrow on the shoulders
is that your responsibility to fix or is that Wilk’s; Mr. Hathaway that is
ours.
Mr. Hathaway, I would like to extend my appreciation
to the select board and Brian Sanderson, town of Proctor, last January when we
were doing budgets, we did include in our upcoming budget money enough to
purchase a rear mounted truck conveyor for doing shoulder work. The town of Proctor is allowing us to use
their conveyor this year so that money won’t be spent on a conveyor. I would ask the board to consider after July
1, the town of West Rutland, has a line stripe machine, and they would be
willing to share that with us if we purchased the sulky that goes with
that. We need to add a white edge line
on some of our busier streets, such as No Grove St, East Pittsford Rd, Stratton
road, it will probably cost approximately three to four thousand dollars to
hire an outside contractor, to do that the sulky is about $4,000, which is
about the equivalent cost of the front half of the machine. West Rutland will share their machine if we
share the sulky with them. Mr. Dicton,
what would it cost to hire out the striping of the lines? Mr. Hathaway it would be about three to four
thousand dollars, to do the mileage that we have to do, and that would be every
year. Mr. Dicton so this is a one time
cost of $4,000 plus paint and labor.
Mr. Hall, Joe Denardo is not here.
Mr. Hall, Bill Matteson Planning Commission. Mr. Matteson did everybody get a copy of my
letter? Mr. Hall yes. Mr. Dicton can
you give an overview for other people.
Mr. Matteson, pretty much just explains the areas of concern that the
Planning Commission has, which they went over six years ago when they came in
for their subdivision. Basically it
touches on the non-complaint issues of the road itself and the construction of
it. Requires that the landowners,
before purchasing any property be notified in fact that the road was not
acceptable to town standards. I believe
it is clear on each of the deeds that that was the case. They need to hire an independent
engineer. Mr. Hall I believe the
meeting that Mr. Liccardi was here that they agreed to do that. Mr. Matteson they need a complete report. Mr. Dicton you also make reference to a huge
retaining wall constructed on the first lot on the right hand side going down
the hill, if this wall should fail due to water runoff, the road or saturating
of the base and could be catastrophic results.
Was this a unanimous decision on the Planning Commission Board, yes I
didn’t have anybody object to it at the meeting?
Mr. Matteson, I understand the Zoning Committee has
finished up their work on the zoning document and is being turned back over to
the full board now for further revision.
Mr. Hall I have it in my notes it was due to come up on the next meeting
for full board discussion, the 23rd of June. Mr. Matteson, indicate what the changes are
from the original document to the new document. Discussion on how to redo the document. Was it intentional to put in a Zoning Board of adjustment instead
of a DRB? Mr. Hall yes it was.
Mr. Delbianco, DRB you put down Planning
Commission. Mr. Hall well ZBA. Mr. Zingale, the change was that if it went from what was the Development
Review Board, to a Zoning Board of Adjustment, and that would change the way
the process works. And it would keep
the Planning Commission more involved in the day to day operation of the
town. Development Review Board would do
studies for the Select Board. And they
wouldn’t be in involved with day to day activities of the town. The applicant would have to get two
permits, one from the Planning Commission and one from the Zoning. Mr.
Hall it’s going to come back to the full board next meeting and we can
make a case for or against whatever then.
This is a town that in 2009 has never had zoning.
John Sly – no reports sir.
Mrs. Hyjek, I have a couple of things. Concerns prompted me to call VLCT. First of all the municipal building,
insurance coverage, the last walk through was done in July of 2008. We are insured at the present time for
$50,000 for contents, with the added equipment, Joe’s video etc., I would
recommend that the Select Board consider increasing it to $60,000. If that is
the case I will need a letter from the Select Board to VLCT making that change. Liability issues for animal control I also
question that. You will notice in this
year’s budget we are going to show a deficit for the VLCT for our health
insurance, general, not the general insurance.
Mr. Hall, can you prepare a form for us to sign for the next meeting?
Mrs. Hyjek the one that increases it to $60,000, yes I
can. Mr. Hall then present it to
us. Mrs. Hyjek, I gave you a copy of
the delinquent turn over sheets.
2007 2008 we had a delinquency
of about $150,000, 2008 2009 we’ve got about $269,000 that’s an increase
roughly about a 119,000. The first turn
over by Richard Lloyd gave us $70,000 to be applied to that. Cash flow you notice we didn’t show a
deficit until later on in the year, so I wouldn’t be able to apply for a line
of credit until probably late fall.
Mrs. Hyjek last year we got a $540,000 line of credit, and were very
fortunate we didn’t have to use it.
Mr. Hall how long does that go
for? Mrs. Hyjek it goes for a
year. Line of credit for the school
$800,000, I think the bank came in at 1.9% interest for the line of
credit. It’s not a loan it’s just there
if you need it.
Mr. Charlie Shields, reference oil pricing. West Rutland went with a State contract
rather than a specific bid and said they saved thousands of dollars. Mr. Hall that is an option we can do. Mrs. Hyjek, Stan Rhodes is looking into that
and we’re supposed to be getting information.
Fuel bids, we are combining with West Rutland and Proctor this
year. Mrs. Hyjek we will have our bids
at the next meeting.
Mr. Zingale, been reading the meter up at the pump
station at the school for the past week and a half. Will get data on how the pump station is doing. Growth on Route 7 in Rutland Town where it
would be likely to go. Mr. Hall, re
getting McCauley in here for the rail yard.
Mr. Zingale, I've talked to all three of them and I’m shooting for you
next meeting at this point.
Mr. Hall any other comments or questions on the floor,
if not we will move on to new business.
New Business:
Item #3, Marble Valley Lions request to operate concessions at town’s
Fourth of July Fireworks. Mr.
Delbianco, made a motion that we allow the Marble Valley Lions Club to operate
concession stand the night of the fireworks up at Northwood. Mr. Dicton seconded it. The motion passed unanimously.
Green Mountain Plaza requests for road signs and
permission to construct within town road right of way. I think that’s Item #1 in our
correspondence. Mr. Zingale, I can
explain that one. Its part of the Act
250 for the Green Mountain Plaza, they need to address traffic down there as
does the future John Kalish project.
It’s to do with traffic making a left onto Cop John Drive. They want to put up an obstruction. The next is the signage, on Cop John Drive,
a sign that would indicate not to proceed north of Farrell Road but to make a
left on Farrell Road, effectively making Cop John Drive one way, just
south. Mr. Dicton does the Planning
Commission have any comments regarding that.
Mr. Matteson it has been
discussed. I haven’t discussed it at
the Commission level but I’m sure that we would support whatever is necessary
to make that work down there. Mr.
Dicton I would like to present a motion to the board, approving the minor
changes to the act 250 permit, stated here for the Green Mountain Plaza,
amendment 1R0678-8. Mr. Delbianco
seconded the motion. Motion passed
unanimously.
Old Business:
Board to discus proposed draft Zoning Regulation. Mr. Zingale I think I jumped the gun on that
one. Mr. Hall it should be the 23rd
according to my notes.
Correspondence:
Mr. Delbianco it is not Amanda Lane.
Mr. Matteson it is Amanda Place.
Mr. Hall Items 1 and 2 we’ve already taken care
of. Item #3, we have a notice of change
of appraisal on property we own in West Rutland. Mr. Zingale, that’s actually to our advantage. Land under the power lines and Mr. Burgess
feels that should come in at a lower rate so he’s going to go over and make a
case on it. Mr. Hall, fuel oil bid was
already discussed, delinquent tax report was discussed, case flow information
we discussed. City ticket money to the
town from the City of Rutland was discussed.
Will be turned over to Mr. Sly.
Mr. Hall, we have to act on Dick Lloyds resignation
from the Planning Commission, he wants it effective June 31, the motion is in
order to accept Dick Lloyd’s resignation as of June 30. Mr. Dicton I would like to present a motion
to the Board releasing Dick Lloyd of his responsibilities to the Planning
Commission effective June 30, 2009. Mr.
Delbianco seconded the motion. Mrs.
Hyjek I request a copy of the resignation to be put on file. Motion passed
unanimously. Mr. Matteson, Andy McKane,
has expressed interest in it the last time I saw him. He would like to be considered.
Mr. Zingale, also a new town resident, Marty Wasserman, is
interested.
Mr. Hall we need to sign the Accountability Policy
that we adopted last meeting.
Mr. Hall I have some notes here that Joe gave me. The board needs to hire someone to write
minutes. If we are to stay with Mrs.
Biathrow we need to vote on the amount.
Mr. Hall, I will speak with her and see if she wants out or
whatever.
Mr. Hall what’s your recommendation on the Gerdon
issues, Mr. Zingale, I spoke with George’s brother, Tom. I asked Tom to communicate to George our
request to move those vehicles. Tom
said he spoke to George and he didn’t think anything was going to be
happening. We have got word to him, the
order is already to go, and with you vote we would file that with the court and
begin the process. Mr. Dicton last
meeting I thought John Sly or John Paul was supposed to speak to them.
Mr. Delbianco, Byron, these two letters from Tom
Roberts, can you explain those? Mr.
Hathaway, one is a loser letter and one is a winner letter. We got out grant for the culvert on the
Creek Road, and we didn’t get our grant for class 2.
Mr. Zingale, speaking with Mr. Sly he was waiting for
a letter from me to give to George, there’s the order but we did get word to
him. If you want I can give John a copy
of the order tonight and he could deliver that. Mr. Hall, I think that would be the way to do that.
Mr. Hall, discussion Chamber of Commerce, REDEC and
Rutland Redevelopment Authority this all falls in with the Rail Yard
presentation.
Mr. Hall the motion is in order to adjourn. Mr. Delbianco, I will make a motion that we
adjourn this meeting. Mr. Dicton
seconded the motion. Motion passed
unanimously.
Approved this 9th
day of June 2009.
Stanley F. Rhodes, III
Chairman
Jim Hall, Clerk
Richard J. Delbianco
Joshua C. Terenzini
Joe Dicton
Center Rutland, Vermont