TOWN OF RUTLAND

SELECT BOARD MEETING

September 28, 2010

MINUTES:

The meeting opened at 6:45 P.M. with the Pledge of Allegiance.

Board members present: James Callahan, James Hall, Steve Hawley, Stanley Rhodes III and Josh Terenzini.

Review of 9/14/2010 Minutes

Mr. Hawley motioned to accept the minutes as written. Mr. Hall seconded the motion. Four were in approval with Mr. Terenzini abstaining due to his absence at the last meeting.

Town Clerk/Treasurer - Marie Hyjek

There will be an ad in the paper and the Circle concerning the hearing on the pool issue scheduled for October 28th at the Town Office.

The BCA meeting on tax appeals will be held on 9/30/2010 at 6:00 P.M.

SWAC - Charlie Shields

Saturday, October 16th, is Hazardous Waste day at the Transfer Station. Mr. Shields cautioned not to bring latex paint or car batteries. They will accept drain oil in clear plastic containers.

Mr. Rhodes said there would be an electronic collection on October 30th from 9:00 P.M. to 1:00 P.M., which also includes lawn mowers.

Transportation Council - Charlie Shields

The next meeting of the Transportation Council will focus on Town issues. Mr. Zingale asked that the proposed service road be brought up. He is to e-mail Mr. Shields information on the proposed road.

Rutland Regional Planning Commission - Fred Nicholson

Mr. Nicholson reported that REDC and the RRPC are working together on ways to work more efficiently for the "Challenge for Change". They have decided that they would share administering State grants, each taking a year to avoid duplication of efforts.

The next By-way meeting will be held in Killington on 9/29.

Mr. Hall motioned to reappoint Fred Nicholson as the Town representative to the Rutland Regional Planning Commission and Charlie Shields as his back-up. Mr. Callahan seconded the motion. All were in approval.

Mr. Hall asked if REDC and the RRPC will ever be physically under one roof. Mr. Nicholson said that it has been difficult to find a place large enough with a reasonable rent to accomplish this.

Highway - Byron Hathaway

Paving is on-going with an expectation to complete in 3-4 days. The rainy weather has slowed progress in this regard.

Mr. Hathaway met with a representative from CVPS at Dewey Field concerning the electrical panel and Mr. Rhodes will be contacted with a price to complete the project.

The new Town truck has been ordered and is expected to arrive in about ten weeks.

Mr. Hall asked Mr. Hathaway about the availability of rock salt. Mr. Hathaway said currently there appears to be a surplus and his store is about one third full.

Police Department - Chief Sly

There are internet scams that have been copying E-Bay and Craig's list ads and trying to sell "phantom" items to several people. People need to know who they are dealing with when purchasing items on the internet.

There have been several car break-ins and people need to hide valuables or not leave them in their vehicles.

Chief Sly wanted to thank residents who have made calls concerning suspicious activity since this is a help to law enforcement.

(2)

Recreation - Jody Hall

The pool has been covered.

The Halloween party is scheduled at the school for October 28th from 6:00 P.M. to 8:00 P.M. Basketball sign-ups will also be that night.

Jody is to write an article for the Circle that will include information on the proposed upgrades to the Town pool.

Town Administrator - Joseph Zingale Jr.

The Town has received an insurance certificate for the Nordic race. Mr. Terenzini made a motion to allow the Nordic race to use Town roads. Mr. Hawley seconded the motion. All were in approval. Mr. Hall asked if the Police Department had been contacted regarding the race. Chief Sly said he would check with Captain Faignant on this.

The State has starting looking for illicit water discharges and one has been identified and will be corrected.

Mr. Zingale requested an executive session on the Flory Plaza litigation.

Mr. Zingale demonstrated some of the new maps via computer projection for the Board. The maps are connected to the Grand List and show size, ownership and refer to the number of the paper map for a particular property. They also include the Town street and number. Mr. Hall asked if this information would be available to the general public and Mr. Zingale said it would if another module was purchased.

Mr. Zingale also showed pictures of new transfer station containers that would cost $5,000 each and a minimum of two need to be purchased. The previously mentioned used containers were not available.

Mr. Zingale showed the Board a map depicting accidents in the Town for a one year period as well as a five year period. Chief Sly said he thought that not all the information was correct as to quantity and location and that most accidents are due to operator error vs. road construction. Mr. Zingale said that the State information on the map did not back up the State's concern regarding the requested curb cut for Farrell's Distributing.

A hearing is coming up next week on the Green Mountain Plaza barricade with Act 250 and Mr. Zingale plans to attend. Mr. Hall advised Mr. Zingale to bring up the accident report at the hearing.

(3)

Mr. Zingale has added information to the Town's website on Town issues and plans to keep updating it periodically. Currently there is information on the Green Mountain Plaza, Flory's Plaza and the repairs to the Town pool.

New Business

Mr. Rhodes read a proclamation on domestic violence for the Board to approve in answer to a national campaign on domestic violence awareness which makes October Domestic Violence Awareness month. Mr. Hall motioned to adopt the proclamation and Mr. Terenzini seconded the motion. All were in approval.

Mr. Hall and Mr. Rhodes made a suggestion to the Board to call a moratorium for one year on O&M costs for water and sewer charged to Town users. There is currently almost one million dollars in the sewer and water depreciation funds combined. This is a good will gesture to help people in tough economic times. Ms. Hyjek will bring in more information at the next meeting but a suggested time to start is the first of the year. Mr. Zingale said this would not apply to Alpine pipeline users due to contractual constraints.

Mr. Nicholson said his only concern would be the need for replacing any infrastructure which is quite expensive. Mr. Zingale said that the Town's infrastructure is newer than the City's, with the oldest section being fifty years and many newer sections.

Mr. Rhodes said that he has talked with Jamie Stewart of REDC and there is a serious buyer looking at Flory's Plaza. Negotiations are underway and the Town has currently done all they can to expedite the process.

Correspondence

There is a rail yard meeting at 4:00 P.M. on 9/29 at the Redevelopment Authority on Wales Street. Mr. Rhodes and Mr. Hall plan to attend.

Officer Geno from the City says that $92 in traffic ticket revenue went to the Town in error. Chief Sly is to check this out.

Letters of interest in plowing have been received from Hubbard Bros. and John Jozwiak.

Mr.Terenzini motioned to pay the $250 dues to the Vermont Coalition of Municipalities. Mr. Callahan seconded the motion. All were in approval.

Plowing applications will be reviewed on Monday, October 4th, at 3:00 P.M. at the Town Office.

Mr. Zingale is to contact Stantec to wrap up the McKinley Bridge project.

(4)

Mr. Hall made a motion to go into executive session to discuss the Flory Plaza litigation. Mr. Hawley seconded the motion. All were in approval.

The Board came out of executive session at 8:03 P.M. with no action taken.

Mr. Rhodes is to contact Dave Seward on the painting at the Transfer Station.

Mr. Hawley motioned to end the meeting. Mr. Terenzini seconded the motion. All were in approval. The meeting ended at 8:04 P.M.

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Stanley Rhodes III, Chairman Date

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James Callahan Date

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James Hall Date

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Steve Hawley Date

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Josh Terenzini Date

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