Select Board Minutes 1-22-19
TOWN OF RUTLAND
SELECT BOARD MEETING-OPEN MEETING
RUTLAND TOWN ELEMENTARY SCHOOL
1612 POST ROAD RUTLAND, VT 05701
JANUARY 22nd, 2019
- Board members present: Josh Terenzini, Mary Ashcroft, Sharon Russell, Joe Denardo, JP Faignant
- Meeting opened at 5:30 P.M. with the Pledge of Allegiance
Approval of Orders
The Board approved the orders
Approval of Select Board Minutes for 1/8/19
- Faignant moved to approve the minutes, Ms. Russell seconded the motion. The motion passed 5-0.
Bill Sweet Administrative Assistant to the Select Board:
- Presented the board with an invoice from Stantec for additional services totaling $9800.
- Bill Bauer also addressed the board in regards to the status of the current engineering budget.
- Denardo moved to increase the engineering line in the FY 2019 budget to $9800 accounting for the expected increase in cost. Ms. Russell seconded the motion. The motion passed 5-0.
- Ashcroft moved to approve the invoice from Stantec for $9800 and authorize Josh to sign on behalf of the board. Mr. Faignant seconded the motion. The motion passed 5-0.
- An emergency meeting will be required on January 23rd top sign an updated warning due to the change in the budget total.
- The expense for Hazardous Waste was higher than expected. The budget was set for $4000. According to Mr. Bauer the October Household Hazardous Waste Disposal Day had a much higher attendance than anticipated. $3859 was spent on the first event. Normally between 15 and 20 people come. 79 people came to the last event.
- The recommendation of Mr. Bauer is to raise the budget to $6000. Ms. Ashcroft moved to increase the hazardous waste budget from $4000 to $6000 for FY 2019. Mr. Denardo seconded the motion. The motion passed 5-0.
- Sweet informed the board about a change in the recycling cost of glass with Casella. We previously had been charged $75 / ton. VT ANR recently changed some rules restricting where they can sell the glass to and due to this the costs have increased to $150 / ton effective with the next invoice.
- Presented correspondence regarding a vendor who would like to present the board with options for a town owned solar installation. The vendor will be contacted and added to a future agenda.
- Presented information about a section of a Vietnam memorial which is available for display in the town.
- Room may be available in the cemetery adjacent to Town Hall. It will be added to the February 5th agenda for discussion.
- Presented follow up correspondence from Brittany Gilman updating the board on the status of the dog barking noise complaint.
- Presented the board with an application for one of the open Planning Commission seats.
- Informed the board the towns of Killington and Mendon signed on to the Better Connections grant with Rutland City and the letter we wrote in support has been provided to them.
Barbara Noyes-Pulling Rutland Town Planning Commission Chair:
- The Planning Commission will revisit the energy plan at the upcoming meeting.
- It may be ready for a public hearing in early March.
Russ Marsan Town Representative to the Regional Planning Commission:
- Reviewed input in the planned changes to the intersection at East Pittsford Road by VTrans when they repave in the summer of 2019.
- A resolution will be drafted for the board to sign in opposition of the proposed changes.
- This topic will also be added to the February 5th
Kirsten Hathaway Rutland Town Clerk/Treasurer:
- Presented the board with 2 liquor licenses to be approved.
- Denardo moved to approve the license for East Asia Restaurant LLC. Ms. Russell seconded the motion. The motion passed 5-0.
- Ashcroft moved to approve the license for J.W. Sandri. Ms. Russell seconded the motion. The motion passed 5-0.
- Presented the board with information and documentation about a town resident who was incorrectly changed a late homestead declaration fee by the state. The state has taken responsibility for the error but was requiring the town to make the correction.
- Faignant moved to waive the late filing fee of $185.16 for the resident. Ms. Russell seconded the motion. After discussion the motion passed 5-0.
- Reminded residents the deadline for filing paperwork to run for a town office is Monday the 28th at 5PM.
Mike Rowe Rutland Town Recreation Director:
- No report.
Byron Hathaway Rutland Town Road Commissioner:
- Presented the board with the annual certificate of highway mileage for a signature. Mr. Faignant moved to approve the document for signing by the board. Ms. Ashcroft seconded the motion. The motion passed 5-0.
- Reviewed with the board his findings on the plans for repaving Business Route 4 during the summer of 2019.
- He asked for approval to communicate his request to the state.
- He will ask for the sidewalk on the south side of the road to be widened.
- Reviewed a recent communication received from a resident regarding alleged damage to their mailbox by a snow plow.
- Bill will follow up with the resident
Frank Cioffi Rutland Town Fire Chief:
- The new locks for the Center Rutland Fire station are scheduled to be installed on the 23rd.
- Reminded the public to keep vents for stoves and furnaces clear. Also check your smoke detector and carbon monoxide detector batteries.
Ed Dumas Rutland Town Police Chief & Ted Washburn Rutland Town Police Captain:
- Dumas provided the board with recent calls for service.
- Captain Washburn addressed the normal course of events coming in after days off and dealing with a backlog of calls from the State Police.
- VSP is responding to less calls and leaving more for our PD to handle.
- Captain Washburn responded to more than 500 of the roughly 1000 calls our police took last year.
Committee meeting updates:
- Reviewed a recent joint Fire & Police Committee meeting regarding installing two-way radios at Town Hall.
- The committee did not find enough supporting facts to justify the expense.
- The Diamond Run Mall has asked the state to allow them to separate by a wall the 3 anchor stores from the rest of the building as a cost savings measure.
New Business; Board to discuss roof extension at the Transfer Station:
- Denardo has reached out to a contractor who would provide us a price on the extension.
- The transfer station committee will meet to discuss the topic.
New Business; Board to discuss new SWAC appointment:
- A new appointment to The Solid Waste Alliance Communities (SWAC) is needed due to the passing of Dick Lloyd.
- Bill Bauer is currently the alternate.
- Ashcroft moved to appoint Mr. Bauer as the representative. Ms. Russell seconded the motion. The motion passed 5-0.
- An alternate is now needed. Larry Dellveneri, who is currently the transfer station attendant, was brought up as a candidate.
- Russell moved to appoint Mr. Dellveneri as the alternate. Mr. Faignant seconded the motion. The motion passed 5-0.
Mr. Denardo informed the board of a sign at The Tractor Supply store on Route which says Thank you for shopping North Clarendon. It originated from their mail coming from the Clarendon Post Office. He feels it should be updated. Ms. Russell moved to have a letter drafted to be sent to their corporate office asking for the sign to be corrected. Mr. Denardo seconded the motion. The motion passed 5-0.
Ms. Ashcroft commented on a similar experience at the 99 Restaurant which shows attributes and buildings of Rutland City, not the Town. Ms. Ashcroft moved to have a similar letter sent to them. Ms. Russel seconded the motion. The motion passed 5-0.
An emergency board meeting will need to be held on January 23rd to sign an updated warning due to the changes made at this meeting to the budget. The meeting will be held at 2PM.
Ms. Ashcroft moved to adjourn. Mr. Denardo seconded the motion. The motion passed 5-0 and the meeting adjourned at 6:40 PM.
Respectfully submitted, Mr. Bill Sweet
Joshua Terenzini, Chairman
Mary Ashcroft, Clerk
John Paul Faignant
Center Rutland, VT.