Select Board minutes 12-10-19

Select Board 12-10-19




DECEMBER 10th, 2019


  • Board members present: Josh Terenzini, Mary Ashcroft, Sharon Russell, John Paul Faignant
  • Meeting opened at 6:00 P.M. with the Pledge of Allegiance


Approval of Orders

The Board approved the orders

Approval of Select Board Minutes for November 26th:

  • Ashcroft moved to approve the minutes; Ms. Russell seconded the motion. The motion passed 4-0.


Bill Sweet Administrative Assistant to the Select Board:

  1. Provided current meeting schedule and pending committee agenda items.
  2. Discussed canceling the meeting rescheduled to December 20th from December 24th.
    1. Kirsten Hathaway said board members can come in to Town Hall to sign payroll
    2. Faignant moved to cancel the meeting. Ms. Russell seconded the motion. The motion passed 3-0 with Ms. Ashcroft abstaining.
  3. Provided information on defining capital improvements and developing a policy, as follow up from the November 26th

Barbara Noyes-Pulling Rutland Town Planning Commission Chair:

  1. Gave an update on some recent applications for property changes received by the commission.
  2. Discussed a pilot project for parcels over 3 acres and stormwater management. Andres Torizzo from Watershed Consulting asked this topic be brought back up again. The board does not have interested in participating in the pilot program.




Kirsten Hathaway Rutland Town Clerk/Treasurer:

  1. Discussed funds being set aside for the Rec Department. There is the Mead Fund and the depreciation fund. The Town Auditor suggested setting up a bank account for each item to allow easier tracking.
    1. Russell moved to approve establishing a money market account for each of these funds. Ms. Ashcroft seconded the motion. The motion passed 4-0.
  2. Requested permission from the board to give the contractor doing the remodel at Town Hall the next payment installment. The amount is $11735.25. Ms. Ashcroft moved to pay Kyle Bedard the next installment. Ms. Russell seconded the motion. This will bring payment up to 70% of the total project cost. The motion passed 4-0.
  3. Discussed setting a date for pre-town meeting. The planned date is January 21st at 7PM with the Select Board presenting first this year. Ms. Ashcroft moved to set the pre-town meeting date as January 21st. Ms. Russell seconded the motion. The motion passed 4-0.

Mike Rowe Rutland Town Recreation Director:

  1. Provided a recap of the senior luncheon held earlier today.
  2. Basketball season starts very soon.
  3. The ice skating rink project at the Town School is coming along well.

Byron Hathaway Rutland Town Road Commissioner:

  1. Reported on a sewer line backup coming from the manhole in front of Days inn on Route 7 South. A1 came and cleared the line. Mr. Hathaway inspected the line leading from The Ground Round and found it to be running slow. He contacted them and advised them it needed to be cleaned per the maintenance agreement with them
  2. VTrans is asking for feedback on the paving of Route 7 North. Any comments or concerns need to be submitted soon.
    1. The traffic light at the Post Road intersection is not reprogrammed yet but should be in the next couple weeks.
  3. A1 sewer used the hydrant on Seward Road to refill their truck. The hydrant was not working. Mr. Hathaway inspected it and found it was frozen. He contacted Rutland City, who maintains them, and found the new hydrant is a non-drainback style and when used, needs to be pumped out prior to freezing weather. The city requested they be called as soon as it needs to be done. For future replacement we can specify a drain back style if we would like it.
    1. Suggested installing a placard on the hydrant identifying what type it is so if it is used proper maintenance can be done.



Chris Clark Rutland Town Fire Chief:

  1. He has been asked to come to the Diamond Run mall site on Wednesday December 11th when the water is shut off and the fire alarm system is disabled. Chief Clark, Assistant Chief Carlson and Assistant Chief Dellveneri will also be attending.
  2. The Town School generator was serviced and some issues were repaired. The exact work done is not yet known but will be sent to us soon.


Ed Dumas Rutland Town Police Chief:

  1. Recent calls for service were provided.
  2. Deputy Chief Ted Washburn has returned to work.
  3. Addressed some concerns passed to him about the visibility of Police officers around town. The new truck is unmarked and may bot be noticed. Officers are working rotating shifts including night time and at the school. Patrols are planned as staffing allows.


Mr. Faignant moved to enter executive session for a personnel matter. Mr. Denardo seconded motion. The motion passed 4-0. The board entered executive session at 6:31 PM.


Upon leaving executive session, with no action being taken, Ms. Russell moved to adjourn. Ms. Ashcroft seconded the motion. The motion passed 4-0. The meeting was adjourned at 6:47 PM.

Respectfully submitted, Mr. Bill Sweet










Joshua C. Terenzini, Chairman
Mary Ashcroft, Clerk
John Paul Faignant
Joseph Denardo


Sharon Russell


Center Rutland, VT.