Personnel / Finance Commitee Meeting 4-7-2023

Personnel / Finance Commitee Meeting 4-7-2023

RUTLAND TOWN SELECT BOARD COMMITTEE MEETING

PERSONNEL / FINANCE COMMITTEE

FRIDAY APRIL 7^th, 2023

The Personnel / Finance Committee of the Rutland Town Select Board met at 11:00 AM on Friday April 7^th, 2023, at the Municipal Town Hall. Present was Select Board Chair Mary Ashcroft, Select Board Member Matt Getty, Town Clerk and Treasurer Kari Clark, and Town Administrator Bill Sweet.

1. Discussed some needed revisions to the current personnel policy.
   1. Language needs to be updated to reflect specific needs for the Police Department.
      1. Discussed the need with Deputy Police Chief Ted Washburn.
      2. An additional sentence saying, “To the extent that State law governing Police disciplinary action conflicts with the policy, State law will govern or preempt.” Will be added to the new policy.

• This change will be discussed with our Town Counsel.

1. There is some conflicting language for the classification of FT and PT employees.
   1. Reviewed the various sections and some changes should be made.
   2. After going over the various topics needing review, discussed hiring a consultant who could help us review the entire policy.

• There are some employees who are affected by the change in the vacation accrual calculation and how it lines up with their employment anniversary date. Discussed how adjustments should be made. No decision was made.

1. The committee would like to have someone who specializes in HR review the policy and meet with the committee to discuss changes.
   1. The professional services line is overspent for this year.
   2. The committee will recommend hiring someone after July 1^st.

• VCLT will be contacted to help us review the issues we have currently.

2. Discussed receiving regular reports on department expense statuses at the Board meetings.
   1. Status sheets provided at a meeting would not include the money being approved in the orders at that meeting.
   2. Status sheets for all departments will be given to the Board at every other meeting.
   3. This will allow committee members to stay on top of their departments.
3. Discussed what the employee review process should look like and who it should apply to. No decision was made.
4. The committee will discuss how to handle prorating vacation accrual days for affected employees at the Board meeting.
   1. An adjustment to the affected employees vacation benefit time needs to be made depending on if they are elected or appointed, and how their hire / elected date aligns with the start of their individual accrual period. The committee discussed adding 2 to 3 days depending on the case.
5. Discussed creating job descriptions.
   1. There are some which already exist.
   2. As the descriptions are created, they need to be kept for future use when needed.
6. Each department head will be encouraged to complete their annual reviews. A form will be developed for everyone to use.

 

 

The meeting adjourned at 12:37 PM.

Respectfully submitted, Bill Sweet