Building / Highway Committee Minutes 3-25-2024

Building / Highway Committee Minutes 3-25-2024

RUTLAND TOWN SELECT BOARD COMMITTEE MEETING

BUILDING / HIGHWAY COMMITTEE

MONDAY FEBRUARY 5^th, 2024

The Building / Highway Committee of the Rutland Town Select Board met at 9:00 AM on Monday March 25^th, 2024, at the Municipal Town Hall. Present was Select Board Clerk Joe Denardo, Road Commissioner Dave Sears, and Town Administrator Bill Sweet.

Highway Committee Topics

1. Paving bids for FY 2025 were opened. All bids were received on time. Bids were read aloud.
   1. The work for this year includes paving Connor Drive, Karen Drive, Blue Ridge Drive, Linda Drive, and paving the Post Road sidewalk extension.
      2. Wilk Paving bid $83 per ton of asphalt in place, $2.74 per square yard for milling, and $236 per ton of asphalt for driveway apron work. The Post Road sidewalk bid is $173 per ton of asphalt in place.
      3. Pike Industries bid $111 per ton of asphalt in place, $2.25 per square yard for milling, and $250 per ton of asphalt for driveway apron work. The Post Road sidewalk bid is $225 per ton of asphalt in place.
      4. Fuller Sand and Gravel bid $83.26 per ton of asphalt in place, $1.40 per square yard for cold planning and sweeping, and $83.26 per ton of asphalt for driveway apron work. The Post Road sidewalk bid is $175 per ton of asphalt in place.

1. The Road Commissioner will make a recommendation at the Board meeting.
2. Additional paving work will be done on Post Road and some side streets by our FY 24 vendor using funds from grant reimbursements already received.

2. Bids for culvert cleaning were opened. A single bid was received on time.
   1. A-1 Sewer and Drain bid $3000 per day for cleaning and $1800 for camera work.
3. Steffanie Bourque from the Regional Planning Commission submitted a proposal to serve as Municipal Project Manager for our Route 7 North sidewalk project. The total cost is $38,844.61. This cost would be included in the grant funds. The Committee will recommend to the full Board making a request to the State to use their services.
4. Reviewed the VLCT grant award later. We are the first Town to request funding for this type of service. They are willing to fund $1402 .50 of the $6090 cost over the 2 years of the agreement. After discussion, the Committee will recommend to the full Board to move ahead with the agreement.
5. Discussed the wording which would be used on the signs for the areas on Route 7 South where panhandlers are frequently seen. After discussion, the language used in the example sign provided by Police Chief Dumas will be used.
6. VTrans has contacted us as a follow up to the letter we sent asking to meet with representatives to talk about the Route 7 South / Green Mountain Plaza intersection. They want to coordinate it with staff members who have expertise in signal and intersection work. They will reach back out when they have an idea on timing for the meeting.
7. Discussed a recent request sent to Board members and the Road Commissioner from the residents of Ruth Avenue to have their road paved. They have asked it to be added to the paving list for this year. The committee discussed the request.
   1. Commissioner Sears had discussed the area with our vendor who assists the town with MS4 and storm water projects. They are working on a stormwater mitigation project in that area which would involve excavation in the roadway to install new infrastructure.
   2. The committee agreed paving before these projects were done would not be appropriate.
   3. Commissioner Sears will follow up with the resident contact to discuss this.
   4. Discussed the condition of the road as a result of excavation for water lines. No permits were found to have been obtained ahead of these projects.
   5. Discussed sending a letter to the Fire District in charge of the area regarding these excavation projects.
8. Discussed winter road maintenance practices over the last season and the recent storm.

 

Building Committee Topics

1. Architect Ed Clark sent the final revision of plans for the downstairs remodel based on the previous discussions. The remodel project is at the point where we need to get estimates. Discussed using a contractor or asking the architect to give us a preliminary estimate and then put the project out to bid. The committee will follow up with the architect to ask him for a preliminary estimate.
2. Discussed generator maintenance options. We have been using the same vendor for quite a while. Other vendors have been contacted but were unable to help us. Additional vendors were suggested for the regular maintenance visits. They will be contacted.

 

The meeting adjourned at 10:45 AM.