Public Safety Building Committee Minutes 9-10-2024
Public Safety Building Committee Minutes 9-10-2024
RUTLAND TOWN SELECT BOARD COMMITTEE MEETING
PUBLIC SAFETY BUILDING COMMITTEE
TUESDAY SEPTEMBER 10th, 2024
The Public Safety Building Committee of the Rutland Town Select Board met at 5:00 PM on Tuesday September 10th, 2024, at the Municipal Town Hall. Present was Select Board Chair Mary Ashcroft, Select Board Clerk Joe Denardo, Select Board Member Sharon Russell, Select Board Member Kurt Hathaway, Select Board Member Matt Getty, Town Fire Chief Chris Clark, Town Assistant Fire Chief Larry Dell Veneri, Town Police Chief Ed Dumas, Public Safety Building Clerk John Paul Faignant, Town Treasurer Kari Clark.
The Committee met to discuss needs for the interior of the building that may or may not be included in the contract.
The Town Treasurer has sent committee members budget numbers for the meeting. A finance committee is needed with the Town Treasurer and the Town Auditor to go over these figures.
Reviewed the additional site work behind the building which will add some needed parking. The total is $78,735, including a guardrail. Approximately $5000 in fees were saved for this part due to the exclusion of this from the overall contract. Mr. Faignant asked for authorization to pay $43,613 to VMS and $35,100 to Fabian Excavating for this work which is underway.
There will be an additional $2000 in paving cost for the rear portion of the building.
Discussed the need for the Police and Fire Departments.
The anticipated cost to purchase the items needed for the Police Department is approximately $50,000. This includes 6 office chairs for patrol desks, 6 gear lockers, mail sorter work station, lobby table, 14 stackable chairs, first aid kit, 7 chair mats, carpet mats, 2 interview room tables, storage credenza, 4 computer workstations, server and server equipment, and an aphis finger print machine.
Selectman Getty asked if purchasing all of the items is necessary since the department is not fully staffed. Mr. Faignant said this is what the design of the building calls for.
The anticipated cost to purchase the items needed for the Fire Department is approximately $18,000. This includes 4 office chairs, 24 folding chairs on a rack with wheels. 2, 4 drawer filing cabinets, rolling stairs for the mezzanine, 2 computer workstations, a hazmat cabinet, a metal cabinet, a white board, a flag pole if it is not in the contract, AEDs for the building. Discussed installing one at the transfer station.
The Fire Department needs $85,272 for the purchase of a cascade system. Mr. Faignant asked for this to be approved, and for the Board to approve a fund-raising effort for the Fire Department to offset the cost of this.
In total $226,202 is what is still needed to outfit and equip the building. Approximately $85,000 is anticipated to be raised by other fundraising efforts leaving $138,000.
Discussed purchasing the aphis fingerprint machine using funds from Cortina Inn settlement funds. The balance is $127,826.60. Discussed expenditures which have been approved but not completed, including the hiring costs of an additional police officer.
Discussed the vote in the last fiscal year to use Cortina Inn funds to make up and Police budget deficit. The Town Treasurer said the Police budget had a surplus, so money was not taken from the Cortina fund.
The committee did not approve the purchase of the fingerprint machine at this meeting.
The updated calculations has the need at $33,000.
Selectman Denardo moved to authorize the Fire Department to conduct a fund raiser to purchase the $85,000 cascade system. Selectwoman Russell seconded the motion. Board Chair Ashcroft asked if the Fire Department members are ok with this. Chief Clark said it has not been discussed with them yet. The motion passed 5 – 0.
Discussed approving the $33,000 in expenses now or waiting until a meeting of the finance committee can be done with the Town Treasurer and the Town Auditor. The committee decided to hold off until after this meeting.
Selectman Getty moved to approve the $78,735 in additional site work expenses. Selectwoman Russell seconded the motion. The motion passed 5 – 0.
Mr. Faignant reminded the Board that some work under the construction trailer to add parking spaces may be affected by ledge, but the scope and cost is not known.
The meeting adjourned at 5:55PM.
Respectfully submitted, Bill Sweet