Select Board Minutes 1-8-19

1-8-19

TOWN OF RUTLAND

SELECT BOARD MEETING-OPEN MEETING

RUTLAND TOWN MUNICIPAL BUILDING

181 US BUSINESS ROUTE 4, CENTER RUTLAND, VT  05736

JANUARY 8TH, 2019

  • Board members present: Josh Terenzini, Mary Ashcroft, Sharon Russell, Joe Denardo, JP Faignant
  • Meeting opened at 6:00 P.M. with the Pledge of Allegiance

Approval of Orders

The Board approved the orders

Approval of Select Board Minutes for 12/27/2018

  • Faignant moved to approve the minutes, Ms. Russell seconded the motion. The motion passed 4-0 with Mr. Terenzini abstaining.

Questions from the floor / Public Comment:

  • Marty Wasserman, Rutland Town Emergency Management Director, reviewed with the board a request to install a two-way radio system at town hall to be able to communicate with the Town Fire, Police and Highway departments in the case of a town wide emergency after establishing an emergency operations center.
    • A joint meeting of the police and fire committees will be held to review the proposal. Grant opportunities will be researched as well.

New Business; Board to meet with town auditor Andrew Simonds:

  • Simonds reviewed the results from the recent audit.
  • Reviewed status of fire station bond repayment available balances
  • Reviewed variances in the report
  • No major issues existed, the audit was discussed at a recent finance committee meeting

Bill Sweet Administrative Assistant to the Select Board:

  • Reviewed a recent grant opportunity from VLCT with up to a 50% reimbursement.
  • Presented the board with a draft of a letter to support the City of Rutlands application for a better connections grant. This would include an intention to give $1000 toward the match requirement of the grant.
    • If other towns do not intend to support the project and provide a similar letter, we would not provide our letter.
    • Ashcroft made a motion to approve and sign the letter. Mr. Denardo seconded the motion. The motion passed 5-0.
  • Presented the board with an updated proposal from Ricoh copiers on the possibility of replacing the copiers at town hall before the end of the contract.
    • More vendors are bidding and information will be provided in the future.

Barbara Noyes-Pulling Rutland Town Planning Commission Chair:

  • Presented the board with a copy of the recently completed view shed survey from Middlebury College.
    • A hearing on the energy plan needs to be help, and it was on hold waiting for this report.
      • The study will be sent back to the Planning Commission for review and additional hearings
    • The updated Subdivision forms are in their final draft and will be available soon. Boundary line adjustment instructions and process will be taken up next.
    • Discussed advertising for the vacancies on the Planning Commission.

Kirsten Hathaway Rutland Town Clerk/Treasurer:

  • Discussed appropriation for scholarships. Mr. Faignant moved to increase the appropriation to $15,000. Ms. Russell seconded the motion. After discussion, the motion passed 5-0.
  • There are 3 appropriations who have not submitted a request for this coming budget. Kirsten will contact them to remind them.
  • W2s and 1099s for town employees have been sent out.
  • Mary has been helping out in the office this week, assisting with the tax payments.
  • Taxes are due January 10th, 2019.
  • Reported on an issue with our mail delivery being late on a consistent basis. Kirsten will contact the postmaster to review contract obligations.
  • A BCA meeting will be planned for February 5th. It will be for swearing in the new Justices of the Peace and planning elections.
  • Budget status reports were provided. Nothing to be concerned with at this time.

Mike Rowe Rutland Town Recreation Director:

  • Discussed allocation of the funds from the Timber Sale at Northwood Park.
    • The Rec committee will meet to discuss options on how best to use its portion.
  • Basketball season is underway

Byron Hathaway Rutland Town Road Commissioner:

  • The annual certificate of highway mileage will be available for the next meeting.
  • Some roads in town will be reclassified. It would be best for the highway committee to meet to review the list.
  • The timber sale is moving along ahead of schedule. The yard waste drop off area may be able to be opened as early as this weekend, almost 6 weeks ahead of schedule.
  • Scott Taggart, who manages the City water treatment facility, has approached Byron about the possibility of a land swap near their facility.
    • Byron will prepare a map for an upcoming meeting to show the board the area
  • The salt supply is doing well this year.

Frank Cioffi Rutland Town Fire Chief:

  • Terenzini read a thank you card from Mary Fran Lloyd to the fire department who assisted at the celebration of life for Dick Lloyd.
  • Provided a list of newly elected officers for 2019 and service awards.
  • The full list was read. Mr. Faignant moved to approve the appointment of the officers. Mr. Denardo seconded the motion. The motion passed 5-0.
  • Some new applications have been received and are in process
  • The quote for the new locks which was approved at the previous meeting was inaccurate; the cost is approximately $1500 per lock not per building.
    • Ashcroft moved to rescind the previous approval of the $1500 for new locks and approve the update amount of$2900 with the remaining funds from the bond being used for the purchase. Mr. Denardo seconded the motion. After discussion the motion passed 5-0.
  • The caps for the flower beds at the Center Rutland Fire Station have been delayed due to the weather. They will be installed as soon as the weather allows.

Ed Dumas Rutland Town Police Chief:

  • Dumas provided the board with recent calls for service.

Other Business:

  • The next meeting will be January 22nd, prior to the pre town meeting. It will be held at the Town School and begin at 5PM.
  • Pre town Meeting will begin at 7PM and the Select Board will present second this year.

New Business: Board to discuss allocation of funds from Otter Creek Solar;

  • The town has received a check from Otter Creek solar for $160,000. Mr. Faignant moved to use the money to offset taxes. Ms. Russell seconded the motion.
    • Discussion of a suggestion from the finance committee meeting of using the money for a future bond payment
    • Discussion of using the money to invest into a town owned solar project.
  • Faignant amended the motion to have the Town Treasurer open a separate account for these funds to be deposited into for future use of paying the fire station bond payment. Ms. Russell seconded the amended motion. The motion passed 5-0.

New Business: Board to discuss the future reimbursement rate from the GRCSU to the town:

  • The GRCSU is asking the town to accept a lowered reimbursement rate of $3000 for FY 2019. This would decrease the amount of anticipated income on the new budget
  • Denardo moved to accept the offer from the supervisory union to reduce the reimbursement rate to $3000. Ms. Ashcroft seconded the motion. The motion passed 3-0 with Mr. Faignant and Ms. Russell abstaining.

Mr. Faignant made a motion to adjourn. Mr. Denardo seconded the motion. The motion passed unanimously. The meeting was adjourned at 7:26 PM.

Respectfully submitted, Mr. Bill Sweet

 

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Joshua Terenzini, Chairman

 

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Mary Ashcroft, Clerk

 

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John Paul Faignant

 

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Sharon Russell

 

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Joe Denardo

 

Center Rutland, VT.