Select Board Minutes 3-4-19

Select Board 3-4-19




MARCH 4th, 2019


  • Board members present: Josh Terenzini, Mary Ashcroft, Sharon Russell, Joe Denardo
  • Meeting opened at 6:00 P.M. with the Pledge of Allegiance


Approval of Orders

The Board approved the orders

Approval of Select Board Minutes for 2/5/19 & 2/12/19

  • Denardo moved to approve the minutes for 2/5/19. Ms. Ashcroft seconded the motion. The motion passed 3-0 with Ms. Russell abstaining.
  • Russell moved to approve the minutes. Ms. Ashcroft seconded the motion. The motion passed 3-0 with Mr. Terenzini abstaining.

New Business; Board to meet with Mr. Tom Garden:

  • Garden provided the board with information giving an overview of his solar project on the Thomas Dairy site.
  • Garden is offering the town the opportunity to be a member of his net metering group
  • Garden researched the accounts the town has with GMP and of the 19, 9 qualify for his project and gave a summary on the usage.
  • Garden gave a report on what the potential savings could be for the town.
  • The board asked questions of Mr. Garden including upfront costs and long term risks.
    • Garden said there is little to no risk and no upfront cost to the town.
  • Garden would like to know within the next 30 days if the town is interested in moving forward.

Bill Sweet Administrative Assistant to the Select Board:

  • Discussed the option from the state to present an Emergency Operations Center course for the town brought up at an earlier meeting. Nothing will be scheduled at this time.
  • Presented the sewer allocation request from Charles Whitehead, with updated information including the plans to connect.
    • Whitehead also asked for the board to reduce the connection fee or delay its payment.
    • Denardo moved to approve the request to connect to the sewer line with a 420 gallon per day discharge rate. Ms. Russell seconded the motion.
    • During discussion, the request for a delayed payment was done.
      • The payment will be due prior to the start of the construction.
      • A letter will be sent to Mr. Whitehead with the details of the approval.
    • The motion passed 4-0.
  • Reviewed list of sewer allocation the town has already granted.
  • Presented information on a house bill regarding local governance.
  • Presented the draft of the 2019 scholarship application. A minor clerical change will be made to this years application. The application will be added to the website.
  • Presented legislation in the house regarding limiting the power of the railroad and state in terms of public infrastructure.
  • Presented information on towns looking to change the ways town reports have been delivered.
  • A request for our meeting room has been made for during the day on March 28th by the state looking to hold meetings on drinking water.

Barbara Noyes-Pulling Rutland Town Planning Commission Chair:

  • Reported the Planning Commission is holding its public hearing for the energy plan on March 28th at 7 PM.
  • Asked the board if they would like the Planning Commission to look into various funding opportunities for Route 4 Corridor projects.
    • The board asked them to do go ahead

Kirsten Hathaway Rutland Town Clerk/Treasurer:

  • Reminded residents to register their dogs by April 1st
  • Presented her concept of the remodel of the clerks office which had been presented at a recent building committee meeting
    • Chief Dumas provided his insight into why some of the changes should be implemented, including counter glass, going from the counter to the ceiling
    • Ashcroft commented on the lack of this type of change in recent renovations at other town halls.
    • Discussed the other proposed changes, including updating the walls, flooring and counter. Additionally cameras would be installed.

Ed Dumas Rutland Town Police Chief:

  • Recent calls for service were provided.
  • Updated the board on a recent incident at GE on Windcrest Road.
  • Ashcroft asked if there was a written policy for how calls are handled by VSP in the town.
    • Discussed how VSP prioritizes calls.
    • Terenzini clarified that if this proposed budget passes, and we hire an additional officer, we don’t expect to have less calls handled by VSP.
    • A new commander for the Rutland barracks has been assigned and Mr. Terenzini would like to invite him to a future board meeting.

Mike Rowe Rutland Town Recreation Director:

  • Terenzini suggested to the board, based on an earlier recreation committee meeting, to raise the daily pool fees for NON residents from $3 per child and $4 per adult to $6 per child and $7 per adult. These rates have not changed in many years.
    • Russell moved to change the non-resident daily fees. Mr. Denardo seconded the motion. After discussion, these changes would have no impact on any of the student groups that currently use the pool. The motion passed 4-0.
  • Reviewed a discussion also from the recreation committee meeting about how to segregate the funds received from the timber sale for use in Northwood Park.

Byron Hathaway Rutland Town Road Commissioner:

  • Paving bids will be available for the board to review at the next meeting.
  • Discussed last years joint bid with the Town of Mendon for paving and its outcome. They had some miscalculations which led to cost overruns for them but did not affect the town. Mendon has been approached about their interest in doing it again, no reply has been received.
  • Hathaway has been in contact with Karl Ronn regarding their proposal for the town to take over Carmel Place. He was provided with the overview of requirements discussed in the recent highway committee meeting.
  • Bill Bauer approached Mr. Hathaway regarding people coming in outside of transfer station hours and putting bags of garbage in the compactor.
    • A recommendation was made to purchase cameras in an effort to record this.
  • Reviewed topics from the recent highway committee meeting.
    • Discussed long range plans of replacing the independent contractors with town owned equipment and personnel for snow removal.
  • Hathaway will contact CVC to look into obtaining their own radio channel

Frank Cioffi Rutland Town Fire Chief:

  • A maintenance issue with the generator at the Center Rutland fire station was discovered. It needs to be raised up because snow drifts have been getting into it.
  • All of the generators were serviced and are ok.
  • Reported on a recent fire that was deemed suspicious. Rutland Town PD is investigating.
  • Reminded residents to check the batteries in their smoke and CO detectors.
  • A committee for the replacement for the pick up truck in Center Rutland will be formed at the next monthly business meeting.

Ms. Russell left the meeting to attend a school board meeting.

Committee meeting updates:

  • From the building committee, reviewed the quote received from Countryside Lock and Alarm to furnish and install 3 electronic keypad locks at town hall. Mr. Denardo moved to approve the purchase in the amount of $4198. Ms. Ashcroft seconded the motion. The motion passed 3-0.
    • Reviewed the remaining general maintenance needs at Town Hall. They are expected to be done within the next 2 weeks.

Mr. Denardo brought up an issue with the newly installed lights at the intersection of US Route 7 South and the Green Mountain Plaza. The right hand most signal, for the turn lane, doe not have an arrow but rather a round circle light. This is causing confusion with drivers who some believe this is a through lane and not a turn lane. Mr. Denardo requested a letter be drafted to send to VTrans to change this lighthead.

Mr. Denardo moved to adjourn. Ms. Ashcroft seconded the motion. The motion passed 3-0. The meeting was adjourned at 7:10 PM.

Respectfully submitted, Mr. Bill Sweet


Joshua C. Terenzini, Chairman
Mary Ashcroft, Clerk
John Paul Faignant
Joseph Denardo
Sharon Russell


Center Rutland, VT.