Select Board Minutes 9-15-2020
TOWN OF RUTLAND SELECT BOARD OPEN MEETING
HELD VIA PUBLICALLY ACCESSABLE CONFERENCE LINE
SEPTEMBER 15th, 2020
Out of an abundance of caution around the covid-19 virus, this meeting was held via remote conferencing which was made publicly available to join.
- Board members present Joshua Terenzini, Mary Ashcroft, Sharon Russell, Joe Denardo, and John Paul Faignant
- Meeting opened at 6:00 P.M.
Approval of Orders
Board members will approve the orders as they come into the office to review.
Approval of Select Board Minutes for August 18th, September 1st, September 4th, and September 8th, 2020:
- Ms. Ashcroft moved to approve the minutes from August 18th. Mr. Denardo seconded the motion. The motion passed 3-0 with Ms. Russell and Mr. Terenzini abstaining.
- Ms. Ashcroft moved to approve the minutes from September 1st. Ms. Russell seconded the motion passed 3-0 with Mr. Denardo and Mr. Terenzini abstaining.
- Ms. Ashcroft moved to approve the minutes of September 1st. Mr. Denardo seconded the motion. The motion passed 5-0. Mr. Denardo asked these minutes are included with communication regarding the housing project.
- Mr. Denardo moved to approve the minutes from September 8th. Ms. Ashcroft seconded the motion. The motion passed 3-0 with Mr. Faignant and Ms. Russell abstaining.
Mr. Terenzini read a proclamation dedicated to Thomas Dairy. Mr. Faignant moved to approve and sign the document. Ms. Ashcroft seconded the motion. The motion passed 5-0.
New Business; Board to open bids for the new Engine 3
- Mr. Terenzini opened the sealed bid boxes and read the bid amounts from each vendor
- Desorcie / E-One Bid $657,951
- Lakes Region / HME-Alexis Bid $749,235
- SVI / Rosenbauer Bid $743,917
- Bulldog / KME Bid $749,718.95
- Shakerley / Toyne – $674,567
- Mr. Terenzini asked for a motion to give these bid documents to the fire chief to review with the truck committee and ensure they meet the specifications of what was asked for. Ms. Ashcroft moved to approve this request. Mr. Denardo seconded the motion the motion passed 5-0. The committee will meet this Friday. Board members are welcome to attend.
Bill Sweet Administrative Assistant to the Select Board:
- Provided the meeting schedule and committee agenda items. A Police Committee meeting was scheduled today, for this coming Friday at 9AM.
- Ms. Ashcroft moved to send the correspondence regarding speeding to the Police Committee. Ms. Russell seconded the motion. The motion passed 5-0.
- Reported on some topics coming up for the Planning Commission
- There is a boundary line adjustment request and a subdivision request coming up at the next meeting.
- They are meeting with developers proposing a new solar project near Route 7 North.
- Ms. Noyes-Pulling will be helping to complete a municipal planning grant relating to the pocket park. Ms. Ashcroft moved like the board to submit a letter of support on behalf of the town for this application. Green Mountain Power has also given their support. This grant will be used to lay the groundwork for the project to be developed. Ms. Russell seconded the motion. The motion passed 5-0.
Old Business: Board to discuss scholarship payment request:
- Ms. Ashcroft reviewed the reason for the request. It was delayed due to the student not returning to the original school and enrolling at a new school this year.
- The money not disbursed during the original award year was part of the funds moved into the capital improvement fund at the end of the fiscal year. There are not additional scholarship funds allocated in the current budget to cover this expense. The request is for a payment of $250.
- After some discussion the board did not take any action.
Kari Clark Rutland Town Clerk/Treasurer:
- Ms. Clark did not have anything to discuss with the board.
Mike Rowe Rutland Town Recreation Director:
- The pool is closed for the season and the cover is on.
- Soccer practice has started. They are waiting for permission to be able to start playing games soon.
- Asked for a committee meeting to discuss plans for Halloween. This will be added to their agenda topics.
Byron Hathaway Rutland Town Road Commissioner:
- Provided information to the board on the Highway Storm Water mitigation grant opportunity. A grant for the salt shed has been written. He would like to write another grant for the Town Line Road culvert. He is asking for permission to submit those applications. Ms. Ashcroft moved to allow both applications to move forward. Ms. Russell seconded the motion. The motion passed 5-0.
- Information for the shared use path will be included for the next meeting.
- Snowplow hardware is being taken out and prepared for winter.
- Ms. Ashcroft asked if there was an update on the Randbury Road project. Mr. Hathaway has not received anything from Otter Creek Engineering. He will reach out to them in the morning.
Chris Clark Rutland Town Fire Chief:
- The new rescue tools were order and are expected to be in a week from Friday.
- Mr. Denardo asked if the companies bidding on the trucks knew the town was on a tight timeline to replace the truck. He said they did know.
Ed Dumas Rutland Town Police Chief:
- Recent calls for service were provided. There are a reduced number due to officers being in training and officer Houle has returned to school duty.
- Discussed the letter regarding speeding on Post Road. This will be discussed at the upcoming Police Committee meeting.
John Paul Faignant Town Health Officer
- A discussion should be taken up at the next meeting regarding opening Town Hall to regular foot traffic. After some discussion, this topic will be added to the next agenda.
- Mr. Denardo asked Ms. Clark how the current process is working. Ms. Clark said they are still making appointments. She noted several people are coming to the office and not wearing masks which they have had to address.
New Business: Board to discuss budget process for next fiscal year
- Mr. Terenzini said there are only a few meetings to go before budget talks need to start. He asked department heads to start putting together preliminary numbers for those discussions.
- He would like committees to meet in October to have board discussions in November.
- Mr. Denardo asked everyone to think of events or special one-time expenditures while working on their budgets.
Mr. Terenzini let the board know the building was recently power washed, for $300. It had gotten dirty and this was needed. It was done by the contractor who repainted the outside previously.
New Business: Board to discuss appointment request for Fire District #5
- Andy McKane, representing Fire District #5, was present to discuss this topic with the board.
- They are asking the board to appoint a 3rd member to their prudential committee.
- Their charter and by-laws were provided to the board members for review. They do allow the board to make this appointment.
- Discussed why the prudential committee is unable to make the appointment themselves. They are not able to meet in person due to social distancing guidelines, needing space for 80 members, and are not allowed to vote by mail or online, according to information they received from the Secretary of State.
- Mr. Faignant and Ms. Ashcroft stated the documentation says the Select Board may fill the vacancy.
- Ms. Ashcroft stated she felt uncomfortable making an appointment since they are unaware of any of the candidate or the working of the committee.
- Mr. McKane was asked who is in charge now. He stated he was vice chair and is now the acting chair. Paula Townshend is the other prudential committee member.
- Mr. Denardo asked about voting by mail. Mr. McKane said they are not allowed to vote by proxy. Mr. Faignant said voting by mail is not the same as voting by proxy.
- The board did not take any action to fulfill the request.
Ms. Ashcroft asked about the status of The Circle. Mr. Terenzini said he has talked to Janelle Faignant about taking it over. He has spoken to Ms. Faignant recently and she is still interested in it and will discuss it further with her and the board.
There being no other business, Mr. Faignant moved to adjourn. Mr. Denardo seconded the motion. The motion passed 5-0. The meeting was adjourned at 6:58 PM.
Respectfully submitted, Mr. Bill Sweet
|Joshua C. Terenzini, Chairman|
|Mary Ashcroft, Clerk|
|John Paul Faignant|
Center Rutland, VT.