Select Board Minutes 9-3-19

Select Board Minutes 9-3-19




SEPTEMBER 3rd, 2019


  • Board members present: Josh Terenzini, Mary Ashcroft, Sharon Russell, Joe Denardo, John Paul Faignant
  • Meeting opened at 6:00 P.M. with the Pledge of Allegiance


Approval of Orders

The Board approved the orders

Approval of Select Board Minutes for August 20th:

  • Russell moved to approve the minutes, Mr. Faignant seconded the motion. The motion passed 5-0.


Bill Sweet Administrative Assistant to the Select Board:

  1. Provided an updated copy of the committee agenda items
  2. The Local Hazard Mitigation Plan was accepted by FEMA and is now ready to be adopted. A copy of the form to sign for adoption. Ms. Ashcroft moved to adopt the Local Hazard Mitigation plan. Mr. Faignant seconded the motion. The motion passed 5-0.
  3. Provided a copy of the report from the Division of Fire Safety after their visit to the office to review the possible need for a second exit out of the Clerks office.
  4. Provided a copy of the current balances in the Mead and Capital Improvement fund.
  5. Bernie Valente has started his work on the transfer station; a copy of the original pricing was given. The deposit has been paid for the work.
    1. Faignant informed the board he was asked by the Transfer Station manager Bill Bauer about some needed lighting upgrades being done as part of this project. The estimated cost for upgrading is $800. LED lighting will be used to upgrade old lighting as well.
  6. Reviewed the benefits the town receives from the Rutland Chamber of Commerce after receiving a recent invoice from them.
  7. Provided a draft letter to send to Kinney Motors regarding a parking issue. The letter was approved and signed.
  8. Denardo asked for a copy of the private fire hydrant ordinance be provided in the packet for the next board meeting.
  9. Updated the board on the forest management plans for the Town owned land in West Rutland. The state forestry service has assigned someone new to the area and they will be taking care of updating our plan at no cost to the town.

Barbara Noyes-Pulling Rutland Town Planning Commission Chair:

  1. Informed the board of a boundary line adjustment approval given at a recent Planning Commission meeting. It was between ECOS Energy and Isovolta at the end of Windcrest Road for the ECOS energy Otter Creek Solar 2 project and their road access.
    1. Discussed the section of Windcrest Road past the railroad tracks. It belongs to Isovolta and they wish the town to keep maintaining it. They would have to deed the road over to the town. This will be referred to the Highway Committee
  2. Updated the board on the approval of a new survey plat submitted by VELCO for their property on Pinnacle Ridge Road.
    1. The new plat they submitted shows their 3 parcels combined into 1 and eliminates the setback issue they had with separate properties.
  3. The next public meeting on the storm water ordinance will be on October 24th.
  4. The Planning Commission will start at 630 PM for the next 3 meetings.

Kirsten Hathaway Rutland Town Clerk/Treasurer:

  1. Provided an updated copy of the income from the 1% local tax option. They are consistent with last year.
  2. Provided an updated budget status report.
  3. The audit will begin tomorrow.

Byron Hathaway Rutland Town Road Commissioner:

  1. The Transportation Council meetings will be starting up again soon and he will be providing reports once they do.
  2. The fire department is planning to assist with flushing the manhole near Seward Road on Wednesday, unless weather prevents it.
  3. Bids were reviewed for the engineering work for a culvert project on Town Line Road.
    1. 2 bids were received. First from Dubois & King and second from Otter Creek Engineering.
    2. Dubois & King bid price was for $18,973
    3. Otter Creek Engineering bid price was for $11,925
    4. Denardo moved to accept the bid from Otter Creek Engineering. Mr. Faignant seconded the motion. The motion passed 5-0.
    5. The VLCT contract form will be used.
  4. Denardo brought up some fill which has been placed along the side of McKinley Avenue near the entrance to the State Police barracks. Mr. Hathaway has addressed some concerns with the property owner via a letter.
  5. Ashcroft reviewed topics from a recent highway committee meeting.
    1. Discussed a proposed sidewalk along Route 7 North near McKinley Avenue
    2. Discussed the shared use path project near Chasanna Drive. Letters will be sent to the property owners in the area which have viable properties to cross to solicit interest in the town purchasing an easement.
    3. Discussed the possible buy out of our share of a jointly owned mower with the Town of Clarendon. This would likely happen next year. A new mower would need to be purchased, possibly jointly with the Town of Mendon. Ms. Russell moved to allow Mr. Hathaway to enter into negotiations with the Town of Clarendon for the buyout of our portion. Mr. Denardo seconded the motion. The motion passed 5-0. Mr. Hathaway will work on specification for a replacement mower
    4. Reviewed the request from the homeowners association on Carmel Place to waive the requirement for as built plans. A survey will need to be done and some easements for drainage may be required.
    5. The slip lane project on Route 7 South onto Farrell Road extension is through December 19th, 2020.


Ed Dumas Rutland Town Police Chief:

  1. Recent calls for service were provided.
  2. All of the new items needed for the new School Resource Officer are in and she will be starting Monday September 9th.
  3. The new police truck is being worked on and will be ready as soon as possible.

Committee meeting updates:

  1. Discussed the recent Water & Sewer committee meeting
    1. The cost estimate received was higher than expected but through the bid process the cost is expected to be lower.
    2. Russell moved to put the water line project on Randbury Road out to bid. Mr. Denardo seconded the motion. After discussion, the motion passed 5-0.

Mr. Terenzini, on behalf of Town Fire Chief Chris Clark passed along the next meeting for the McKinley Avenue Fire Station replacement will be held on September 17th at 430 PM at Town Hall. This meeting will be warned.


Ms. Ashcroft thanks Boy Scout Troops 105 and 120 for their work in Northwood Park. Alex Studt, who is a town resident completed an Eagle Scout project using old slate from the Town Hall roof, painted the slabs with stencils and put them up[ around the trails at Northwood Park.

Ms. Ashcroft asked if the Rutland South Rotary Club can borrow the folding tables downstairs for their annual raffle. This has been approved in the past. No objection from the board.

Ms. Ashcroft moved to enter executive session for a personnel matter with Town Lister Howard Burgess attending and an additional executive session for possible litigation. Mr. Denardo seconded the motion. The motion passed 5-0. The board entered executive session at 6:50 PM.

Upon leaving executive session at 7:17 PM, Mr. Denardo moved to send a bill to the Diamond Run Mall for services provided. Mr. Faignant seconded the motion. The motion passes 5-0.

Ms. Russell moved to adjourn. Mr. Denardo seconded the motion. The motion passed unanimously. The meeting was adjourned at 7:19 PM.

Respectfully submitted, Mr. Bill Sweet


Joshua C. Terenzini, Chairman
Mary Ashcroft, Clerk
John Paul Faignant
Joseph Denardo
Sharon Russell


Center Rutland, VT.