Select Board Minutes 1-7-2020

Select Board Minutes 1-7-2020






  • Board members present: Josh Terenzini, Mary Ashcroft, Sharon Russell, Joe Denardo, John Paul Faignant
  • Meeting opened at 6:00 P.M. with the Pledge of Allegiance
  • A moment of silence was observed for former Town Fire Department Assistant Fire Chief Bruce Egan who recently passed away.

Approval of Orders

The Board approved the orders

Approval of Select Board Minutes for December 10th, 2019:

  • Ashcroft moved to approve the minutes. Ms. Russell seconded the motion. The motion passed 4-0. Mr. Denardo abstained

Approval of Select Board Minutes for December 12th, 2019:

  • Russell moved to approve the minutes. Mr. Denardo seconded the motion. The motion passed 5-0.

Approval of Select Board Minutes for December 23th, 2019:

  • Russell moved to approve the minutes. Mr. Faignant seconded the motion. The motion passed 4-0. Mr. Terenzini abstained.

New Business: Board to meet with Andres Torizzo from Watershed Consulting;

  • Torizzo met with the board to discuss the Town MS4 permit, the phosphorus control plan, a flow restoration plan and other items coming up for the next year
  • Torizzo laid out the plans and timelines for upcoming projects
    • The phosphorous control plan is due to the state by April of 2021.
    • The MS4 permit update is due to the state by April of this year.
    • The current budget status was reviewed, and funds are available in the current budget year for work to be done.
    • Discussed some highway department which can be done to earn credit for the projects.
  • Discussed the Moonbrook Flow Restoration Plan.
    • Some aspects of the plan are done. Wynnmere and Nancy Lane still need to be done. The Wynnmere is a simple project. The budget projection of $13,000 includes the construction costs. Their existing permit has expired and should be rolled into the Town MS4 permit.
    • Noyes-Pulling brought up some grant opportunities that are available soon for larger projects. Mr. Torizzo said he would keep an eye out for grants.
  • Discussed the road erosion inventory progress.
    • This is due to be submitted to the state April of 2020. It does need some more work to be ready to be submitted.
  • Torizzo brought up the new 3 acre impervious surface rule from the state and discussed possible benefits to the town for being in on a pilot program.
    • Hathaway suggested Mr. Torizzo speak directly with the school board in regards to their property and an opportunity to address these new rules.

Bill Sweet Administrative Assistant to the Select Board:

  1. Reviewed packet items
    1. Provided the updated meeting schedule and committee agenda items
    2. Provided a regional public works mutual aid agreement to allow public works agencies to work together and obtain reimbursement. This will be added to the highway committee agenda for review.
    3. Provided a request from the Wynnmere development on Killington Avenue for a streetlight to be installed. This will be added to the highway committee agenda.
    4. Reviewed a quote for repainting the hallway at Town Hall to repair various issues.
    5. Reviewed a request from Fire District # 5 for a regular meeting time at Town Hall. Ms. Townshend, who made the request, was going to try to attend tonight’s meeting to discuss.
  2. The town report is underway, most of the items needed are there. A few departments are missing information but everyone who owes material has been notified. A dedication is needed.
  3. Provided the application to the state for the Randbury Road water line project permit to be signed by Josh. Ms. Ashcroft moved to approved Josh signing the application on behalf of the Select Board. Ms. Russell seconded the motion. The motion passed 5-0.

Barbara Noyes-Pulling Rutland Town Planning Commission Chair:

  1. Noyes-Pulling will be following up with Mr. Torizzo on an interactive map he was designing to help town residents identify what parts of the new Storm Water permit applies to them.

Kirsten Hathaway Rutland Town Clerk/Treasurer:

  1. Hathaway read a statement to town residents announcing her leaving her job with the Town for a new opportunity. Her last day will be January 17th.
  2. Ashcroft thanked Ms. Hathaway for all her work and efforts during her time.

Mike Rowe Rutland Town Recreation Director:

  1. The basketball season is underway. Schedules will be made available online soon.
  2. Presented the board with a proposal to build a cold storage building in Northwood Park which would be used by the Rec, Highway and Police Department for storage of equipment which is outgrowing the spaces they currently occupy.
    1. The total cost is estimated to be under $10,000.
    2. Faignant moved to approve the project. Ms. Ashcroft seconded the motion.
    3. After discussion, the topic will be sent to the Highway committee for review.
    4. The motion will be tabled until after the committee meets.

Rutland Town School Board Chairman Matthew Branchaud was present to discuss with the Select Board about a land acquisition opportunity. The original purchase price of the approximately 19 acre parcel is $75,000. After some discussion with Mr. Branchaud and the property owner, they came back with an offer to sell it for $35,000.

  • The primary use would be to allow expansion of the sports fields behind the Town School and to create a walking path to Northwood Park. Mr. Branchaud was not sure exactly how many easements would be needed to secure the path. He has sent letters out to property owners but has not received permission as of yet to cross property.
  • There may be some requirements through Act 250 which are not known.
  • Branchaud is proposing it be bought for the use of the school.
  • Faignant stated he felt purchasing the property does not makes sense without the easements.
  • Branchaud would like to be able to get it on the March ballot.
  • Discussed it being an alternative to the proposed sidewalk on Post Road. Ms. Ashcroft refereed to a study done which indicated the sidewalk was the best route to Northwood Park.
  • Hathaway asked about the use of the proceeds from the recent timber sale being used. Mr. Branchaud believes it was marked as a surplus and allocated to their general budget.
  • The board elected to leave the decision of purchasing the property to the school.

Byron Hathaway Rutland Town Road Commissioner:

  1. Reviewed a proposed agreement between the Town of Rutland and the Town of Mendon to share a road side mower. Mr. Faignant m oved to approve. Ms. Ashcroft seconded the motion. The motion passed 5-0. Mr. Hathaway will pass along the approval to the Town of Mendon Select Board.
    1. Hathaway has started research into the tractor
    2. Faignant moved to authorize Mr. Terenzini to sign the agreement on behalf of the board. Ms. Ashcroft seconded the motion. The motion passed 5-0.
  2. Reported on a recent meeting with FEMA in regards to storm damage on McKinley Avenue. All the criteria have been met and a check will be sent to the town soon. Our town is the first town to be completely done.
  3. We have used slightly more than half our expected salt for the year, with a little more than half of the winter gone by.
  4. Recommended to the board approving and signing the public works mutual aid agreement.
  5. Three lots off of Blueberry Lane are being developed. These lots are in the Town of Pittsford, but only accessible through the town. Mr. Hathaway stated he will be doing a cross section inventory in case any damage to the road occurs as a result of construction.

Michael Carlson Rutland Town Assistant Fire Chief:

  1. Presented the roster of officers elected at the annual business meeting the night before.
  2. Reported membership statistics to the board.
    1. The department had 36 members ending 2019. This is comprised of 33 senior members and 3 junior members. 6 new members were brought on board, 3 made it past probation.
    2. 2 firefighters graduated from the Firefighter Level 1 class and there are 2 firefighters currently enrolled in the Level 1&2 class.
    3. The department responded to 216 calls, up from 195 the year before.
    4. Total incident response hours were 1,700.
    5. Training and other activity hours totaled 5,200.
    6. 26 members are certified at Level 1 or higher. When the 2 members currently enrolled complete their class we will have 28 of 33 members certified.
      1. Level 1 requires approximately 290 hours of training
      2. Level 1&2 requires approximately 400 hours of training
    7. Anyone interested in joining should stop by either station Wednesday evenings

Ed Dumas Rutland Town Police Chief:

  1. Recent calls for service were provided.

JP Faignant Rutland Town Health Officer

  1. Recognized Select Board Chairman Joshua Terenzini for his recent efforts in performing CPR on an employee which saved their life.

Committee meeting updates:

  1. Faignant reported on a recent Transfer Station committee meeting where charge per bag of trash was discussed. There has not been a cost increase in over 3 years. The cost per bag will increase to $3.00 effective July 1st, 2020.
    1. Faignant moved to approve the cost increase. Ms. Ashcroft seconded the motion. The motion passed 5-0.

New Business: Board to meet with Mary Cohen and Tyler Richardson from the Rutland Chamber of Commerce;

  1. Cohen provided regional marketing materials to the board to review.
  2. There has been a focus on encouraging out of state residents to come visit the area and look at places to live in the area.
  3. Ashcroft inquired if they are targeting Chittenden County residents about housing opportunities. Ms. Cohen said this is a future project.

Ms. Ashcroft recognized the recent appointment of Judge William Cohen, who is a Rutland Town resident, to the Vermont Supreme Court.

Ms. Russell moved to enter executive session for a personnel matter with Police Chief Mr. Ed Dumas attending. Ms. Ashcroft seconded motion. The motion passed unanimously. The board entered executive session at 7:27 PM.

Upon leaving executive session, with no action being taken, Mr. Faignant moved to adjourn. Mr. Denardo seconded the motion. The motion passed unanimously. The meeting was adjourned at 7:43 PM.

Respectfully submitted, Mr. Bill Sweet


Joshua C. Terenzini, Chairman
Mary Ashcroft, Clerk
John Paul Faignant
Joseph Denardo
Sharon Russell


Center Rutland, VT.