Select Board Minutes 10-18-18

Select Board 10-18-18





OCTOBER 18th, 2018


  • Board members present: Josh Terenzini, Sharon Russell, JP Faignant
  • Meeting opened at 6:00 P.M. with the Pledge of Allegiance


Approval of Orders

The Board approved the orders

Approval of Select Board Minutes for 10/2/2018

  • A majority of board members present tonight were not at the 10/2 meeting. Approval will be tabled until the next meeting.

Questions from the floor / Public Comment:

  • Howard Burgess, Rutland Town 911 Coordinator addressed the board regarding the topic he brought up at a recent board meeting regarding the possible need to renumber a section of houses on Gleason Road. He has discussed it with State E911 and local emergency services.
    • The recommendation is to not move forward with renumbering at this time but to remind residents here, and around town, to have their address clearly visible from the road.
    • A reminder and notice will be included in the next Circle article and posed to the website and on Facebook. Notices will be mailed to residents on Gleason Road to remind them about the correct way to display their address on the street
    • Reminder to residents with property in Current Use Program a notice must be mailed back to the state by November 1st. Failure to send the notice can result in removal from the program.
  • Terenzini read a statement regarding a lawsuit which has been filed by the Town of Rutland against the contractor who installed the rail spur over the Town sewer line.




Bill Sweet Administrative Assistant to the Select Board:

  • Sweet was absent but provided Josh topics to discuss.
  • The software license for the firewall at town hall is up for renewal. Costs for 1, 2 or 3 year was provided. A review of the computer services allocation was done. Mr. Faignant moved to renew for 2 years. Ms. Russell made a second to the motion. The motion passed 3-0.
  • The Agency of Natural Resources will be using the meeting room on November 1st from 6PM to 8PM and he will be on site for the meeting.
  • New Business; Board to discuss art display at Town Hall
    • A display of student art will be available at Town Hall from 5PM to 6PM on October 30th. Faignant moved to approve the display. Ms. Russell made a second to the motion. The motion passed 3-0.
  • A re-appointment of Jim Hall for alternate to the Regional transportation Council needs to be done. Mr. Faignant moved to approve the appointment. Ms. Russell made a second to the motion. The motion passed 3-0.
  • An application from the Mission City Church was received to increase the sewer allocation for the Reynolds & Son building at 3092 Cold River Road to 201 gallons per day. The application fee has been paid. Ms. Russell moved to approve. Mr. Faignant made a second to the motion. The motion passed 3-0.
  • A transfer station committee meeting is needed to discuss zero sort recycling and the possible purchase of a compactor. Mr. Denardo and Mr. Faignant are on the committee.

Barbara Noyes-Pulling Rutland Town Planning Commission Chair:

  • Provided recommendations from the Planning Commission regarding the Business Route 4 studies. Discussion will be done at the next meeting when a full board should be present.
  • Reminder of the view shed survey available for anyone to complete. A link is available on the town website. The information gathered from this is important to the Planning Commission for future use.
  • Russ Marsan, the newly appointed Rutland Town representative to the Regional Planning Commission was present and discussed what he can do in his new role. Mr. Marsan will be added to the Select Board Agenda email distribution list.

Kirsten Hathaway Rutland Town Clerk/Treasurer:

  • Hathaway updated the board on the progress of the town audit. It should be ready for presentation in November.
  • Planning for getting bids out for printing of the town report should begin soon. Our previous contract has run out. Ms. Russell and Ms. Ashcroft are on the town report committee.
  • Over 200 absentee ballots have been received so far. Residents can call or stop in if they would like one.
  •  Provided some information which could be used for working on the next budget year.

Mike Rowe Rutland Town Recreation Director:

  • The soccer program is wrapping up soon and basketball sign up forms are available on the town website.
  • The Halloween party is coming up on 10/30 from 5PM to 7PM at the Town School
  • A meeting including Byron Hathaway and a paving contractor will be soon at Dewey Field to discuss resurfacing of the courts.
  • Reminder that the yard waste drop off area will be closed starting November 1st through March 1st for logging operations.

Byron Hathaway Rutland Town Road Commissioner:

  • Presented the board with applications for reimbursement through grants for 2 completed projects on Park Lane and Stratton Road. Mr. Faignant moved to approve, Ms. Russell made a second to the motion. The motion passed 3-0.
  • Presented the board with a draft of a letter proposed to be sent to various town residents who have installed driveway accesses onto town road with prior approval through the permit process.
    • Reviewed the unpermitted accesses found and what the issues are.
  • Reviewed projects being wrapped up from summer work and preparation for winter work is under way.
  • Old business; board to discuss lowering on speed limits on certain town roads.
    • A petition was made by numerous residents from Hitzel Terrace to lower their speed limit to 25 MPH. The board decided to identify all subdivisions and side streets currently at 35 MPH and consider lowering them all to 25 MPH. A list of 42 identified streets was read. This topic was favored by the RTPD.
    • Russell moved to approve lowering the speed limit to 25 MPH on the identified streets. Mr. Faignant made a second to the motion. After discussion the motion passed 3-0.
  • Reminded residents of the need to remove items, like basketball hoops, from the town right of way in anticipation of snow removal activities.


Frank Cioffi Rutland Town Fire Chief:

  • Reported on a recent incident on Business Route 4 near Town Hall where a tractor trailer caught fire.
  • Reminder that daylight savings time is coming and is a good time to change the batteries in smoke and CO detectors in homes. Also, check the date on them to make sure they are still good.
  • Make sure to keep heating vents clear when the snow comes.
  • Discussion of installing CO alarms at Town Hall.


Ed Dumas Rutland Town Police Chief:

  • Provided the board with recent calls for service.
  • Updated the board on grants which were applied for but denied.

Committee meeting updates:

  • Police committee met earlier in the day and completed a draft of the PD budget
  • Minutes from a recent finance committee meeting were provided.

A motion to adjourn from the board meeting to begin a Board of Health meeting was made by Ms. Russell and a second was made by Mr. Faignant. The Select Board meeting adjourned at 6:45 PM

Mr. Faignant made a motion on convene as the Board of Health. Ms. Russell made a second to the motion. The motion passed 3-0. Mr. Faignant moved to enter executive session as the board of health for a personnel matter. Ms. Russell made a second to the motion. The motion passed 3-0.  The Board of Health came out of executive session at 6:52 PM. Ms. Russell moved to have Town Health Officer JP Faignant address the properties identified at 87 Business Route 4, Perkins Road, 2442 North Grove Street and 118 US Route 4 East. Mr. Faignant made a second to the motion. The motion passed 3-0.

Ms. Russell moved to have the Select Board enter executive session for a personnel matter with Town Clerk and Treasurer Kirsten Hathaway attending. Mr. Faignant made a second to the motion. The motion passed 3-0. The board entered executive session at 6:53 PM?

Upon leaving executive session at 7:16 PM, with no action being taken, Ms. Russell moved to adjourn. Mr. Faignant made a second to the motion. The motion passed 3-0. The meeting was adjourned at 7:17 PM.

Respectfully submitted, Mr. Bill Sweet


Joshua Terenzini, Chairman



Mary Ashcroft, Clerk


John Paul Faignant



Sharon Russell



Joe Denardo


Center Rutland, VT.