Select Board Minutes 11-13-18

Select Board 11-13-18






NOVEMBER 13th, 2018


  • Board members present: Josh Terenzini, Mary Ashcroft, Sharon Russell, Joe Denardo
  • Meeting opened at 6:00 P.M. with the Pledge of Allegiance

Approval of Orders

The Board approved the orders

Approval of Select Board Minutes for 10/30/2018

  • Ashcroft moved to approve the minutes, Ms. Russell made second to the motion. The motion passed 4-0.

Questions from the floor / Public Comment:

  • Mike Rowe asked about the status of the clean-up of the building at the corner of Gleason Road and US Route 4 East. Mr. Terenzini addressed the question saying the matter is being handled by
  • Sharon Russell announced she will be seeking reelection to her seat on the Select Board in the upcoming election.

Bill Sweet Administrative Assistant to the Select Board:

  • Budget sheets provided to the board, Dec 11th will be the meeting for budget review and finalization
  • Presented some options for new chairs for the board. The matter will be referred to the building committee.
  • Provided follow up information on the slip lane project on Route 7 South.
    • Ashcroft moved to have a request sent to the Transportation board requesting the extension of our permit for the Farrell Road slip lane. Ms. Russell made a second to the motion. The motion passed 4-0.
  • Provided information on VTrans proposal to modify East Pittsford Road intersection in 2019 during repaving.
  • Follow up discussion on reimbursement from GRCSU for Kirsten’s work.
  • Reviewed correspondence with town attorney Kevin Brown regarding the Otter Creek solar project.
  • Provided follow up information on the EV charging station grant.
    • Discussed location in parking lot where it could be installed
  • Recapped a recent meeting where Local Hazard Mitigation Plan development with the Regional Planning Commission was had. Future meetings are coming to create this plan.
  • Presented the board with a renewed request to have a streetlight reinstalled in the area of 142 Simons Avenue.
    • Green Mountain Power will not charge us to install it, the only charge will be $13 a month for the electricity.
    • Denardo moved to have the light reinstalled. Ms. Ashcroft made a second to the motion. The motion passed 4-0. The motion passed 4-0.
  • Discussed retention of old utility bills. We will hold onto what we have and not discard anything for now.
  • The safe zone signs and “falling ice/snow” signs will be put up at town hall soon.
  • 2 items, dilapidated buildings and lease lands will be added to the project list

Barbara Noyes-Pulling Rutland Town Planning Commission Chair:

  • Updated the board on the progress of redesigning the subdivision forms and creating a boundary line adjustment form.
  • A meeting with Kirsten for FY 2019 budget planning will be made before December 11th.

Mike Rowe Rutland Town Recreation Director:

  • Basketball season will be starting soon and the schedule will be posted when it’s finalized.
  • The senior luncheon will be held December 11th starting at 11AM.
  • The electrical panel at Dewey field has been replaced and up to code.
  • Bleachers without railings will be retrofitted in the spring. This was the last follow-up item to be addressed from VLCT recommendations.

New Business; Board to discuss new Dewey Field concept:

  • Cost estimates were given to the board at the last meeting. 1 addition will be a dividing fence between the basketball court and the tennis court once they are side by side.
  • Russell moved to tentatively move forward with this project in 2019. Ms. Ashcroft made a second to the motion. There was discussion that this motion would include the fence between the 2 courts and the funds would be used from the depreciation fund. The motion passed 4-0.

Byron Hathaway Rutland Town Road Commissioner:

  • No issues from the small storm but we are expecting a storm with up to 6” on Friday
  • Discussed proposed work by VTrans on the East Pittsford Road intersection when they repave in 2019. They are making major changes to the intersection.
    • Discussed needed changes to signage as part of this project.
    • Discussed absence of left turn lane for south bound traffic onto East Pittsford Road
    • Byron will communicate the concerns discussed with VTrans
    • The parking at the corner of Post Road and US Route 7 North will be eliminated as part of the project. Discussion of options to try to retain it.
    • VTrans indicated they would not seek any public input for this project
    • Review of the parking area will be referred to the highway committee

Frank Cioffi Rutland Town Fire Chief:

  • Reported the hazardous waste at the fire station, old PFOA foam, has been picked up by the state contractor for proper disposal
  • Reported on the repair of the generator at the town school
  • The flower bed caps at the Center Rutland Fire Station have not yet been installed

Ed Dumas Rutland Town Police Chief:

  • Dumas provided the board with recent calls for service.
  • Reviewed the depreciation fund amount for the FY 2019 budget
  • Discussion on being able to park the cruisers inside the transfer station
    • Will have a PD and Transfer station committee meeting to discuss
  • Still waiting for the lease amount for a new PD vehicle

Committee meeting updates:

  • Review of the Fire committee meeting where a draft of the budge was discussed
  • Highway and building committee meetings scheduled later this week
  • Reviewed suggestions received about downstairs use during recent public events

New Business; Board to discuss appeal of public records request from Senior Asst. Attorney General John Dunleavy;

  • Matter to be discussed in executive session

New Business; Board to meet with Dave Lewis & Marie Pennington regarding fire district insurance coverage:

  • Representatives from the 4 fire districts covered by the Towns insurance policy were in attendance to address a letter they received from the Town informing them of the intention to remove them from our insurance policy effective January 1, 2019.
  • The board recapped the gap in understanding the fire districts were reimbursing the town for their coverage.
  • Russell moved to allow the 4 fire districts currently covered by the town, with reimbursement continuing from the fire districts, to remain on the town policy. Mr. Denardo made a second to the motion. The motion passed 4-0.

New Business; Board to discuss dog licensing limits:

  • Discussion of imposing a limit on the number of dogs allowed to be licensed by an owner in the town.
  • Discussion of requirements to obtain classification as a kennel
  • Will research ordinances from other towns with limits as well as information on kennel classification.

Discussion of amending the town water regulations to allow the use of the O&M funds for construction of new projects:

  • Ashcroft moved to amend the ordinance to allow the use of the O&M funds for construction of new infrastructure. Ms. Russell made a second to the motion. The motion passed 4-0.
  • Discussed a previous estimate received for the cost of adding a water main on Randbury Road.
    • Reviewed option to tie this water main into an existing main to eliminate dead ends.
    • This will be referred to the water and sewer committee for review and further work.

Review of letters received from various organizations requesting funds in the FY 2019 budget

Ms. Russell moved to enter executive session for pending litigation and attorney client privileged communication. Ms. Ashcroft made a second to the motion. The motion passed 4-0. The board entered executive session at 7:16 PM.

Upon leaving executive session, with no action being taken, Ms. Ashcroft made a motion to adjourn. Ms. Russell made a second to the motion. The motion passed 4-0. The meeting was adjourned at 7:31 PM.

Respectfully submitted, Mr. Bill Sweet



Joshua Terenzini, Chairman



Mary Ashcroft, Clerk


John Paul Faignant



Sharon Russell



Joe Denardo


Center Rutland, VT.