Select Board Minutes 12-11-18

TOWN OF RUTLAND

SELECT BOARD MEETING-OPEN MEETING

RUTLAND TOWN MUNICIPAL BUILDING

181 US BUSINESS ROUTE 4, CENTER RUTLAND, VT  05736

DECEMBER 11th, 2018

  • Board members present: Josh Terenzini, Mary Ashcroft, Sharon Russell, JP Faignant
  • Meeting opened at 6:00 P.M. with the Pledge of Allegiance
  • Board Chairman Josh Terenzini read a statement recognizing the service of Mr. Dick Lloyd to the Town of Rutland after his passing. A moment of silence followed the statement.

Approval of Orders

The Board approved the orders

New Business: Board to hear presentation from Town Health officer JP Faignant

  • Mr. Faignant moved to recess from the Select Board meeting and begin a meeting of the Town of Rutland Board of Health. Ms. Ashcroft made a second to the motion.The motion passed unanimously. The Board of Health meeting began at 6:03 PM.
  • Mr. Faignant reviewed the Town of Rutland Public Nuisance ordinance.
  • Mr .Faignant presented the Board of Health with pictures of a property located at 282 Perkins Road. Property owner Mr. James Lertola was present for a hearing.
    • Mr. Faignant is seeking an order from the Board of Health to give this property a date certain by which it must be cleaned up. Failure of the property owner to meet the requirements by the date given would result the town having it cleaned up and a lien placed on the property.
    • Mr. Lertola sought clarification as to what extent the property would need to be cleaned up. Mr. Faignant said all the debris would need to be removed so it conformed to the rest of the properties in the neighborhood.
    • Ms.Ashcroft moved to give Mr. Lertola 90 days for a full cleanup of the property.The end date would be March 11th, 2019. Ms. Russell made a second to the motion. The motion passed 3-0 with Mr. Faignant abstaining.
  • Mr. Faignant presented the Board of Health with pictures of a property located at 2442 North Grove Street. Property owner Mr. Greg Whitehorne and tenant of the property Mr. George Foster were present for a hearing.
    • Mr. Faignant is seeking an order from the Board of Health to give this property a date certain by which it must be cleaned up. Failure of the property owner to meet the requirements by the date given would result the town having it cleaned up and a lien placed on the property.
    • Mr. Whitehorne asked for clarification as to what would need to be cleaned up. Mr. Faignant addressed all the garbage, scrap, scrap cars, parts, and pallets located around the property.
    • Mr. Faignant will schedule a date within the next 10 days to meet the property owner and tenant on site to review what needs to be done.
    • Ms.Ashcroft moved to give the owner and occupant of 2442 North Grove Street 90 days for a full cleanup of the property. The end date would be March 11th,2019. Ms. Russell made a second to the motion. The motion passed 3-0 with Mr. Faignant abstaining.
  • Mr. Faignant presented the Board of Health with pictures of a property located at 118 US Route 4 East. Property owner Mr. John Ruggerio was present for a hearing.
    • Mr. Faignant is seeking an order from the Board of Health to give this property a date certain by which it must be cleaned up. Failure of the property owner to meet the requirements by the date given would result the town having it cleaned up and a lien placed on the property.
    • Mr. Terenzini asked if he felt the 90 day requirement is sufficient for him as well to fully clean up his property. Mr. Ruggerio informed the board of work which he has already had completed on the building and what his future plans are for the structure. He intends to repair it to be suitable for him to store vehicles inside.
    • Mr. Ruggerio asked for May 1st for a complete date. He informed the board electricity will be restored to the structure soon. He will be repairing all windows and doors as well as the roof. He informed the board he will have the building fully secure by February 1st 2019 and the exterior fully restored by May 1st 2019
    • Ms.Ashcroft moved to accept the timeline provided. Ms. Russell made a second to the motion. The motion passed unanimously with Mr. Faignant abstaining.
  • There being no further business for the Board of Health Ms. Ashcroft moved to adjourn the Board of Health meeting and reconvene the Select Board meeting. Ms. Russell made a second to the motion. The motion passed unanimously. The Select Board meeting resumed at 6:26 PM.

Approval of Select Board Minutes for 11/27/18

  • Mr. Faignant moved to approve the minutes, Ms. Russell made a second to the motion.The motion passed 4-0.

New Business; Board to meet with Town Attorney Kevin Brown

  • Ms. Russell moved to enter executive session for the purposes of pending litigation with Town Attorney Kevin Brown and Town Administrative Assistant Bill Sweet attending. Ms. Ashcroft made a second to the motion. The motion passed unanimously. The board entered executive session at 6:27 PM.
  • The board came out of executive session at 6:39 PM with no action being taken.

Kirsten Hathaway Rutland Town Clerk/Treasurer:

  • Ms. Hathaway informed the board a decision needs to be made on a vendor to print the town report. Our contract with Repro expired after 2 years. The board was presented with a new 2 year agreement. Mr. Faignant moved to approve the new contract. Ms. Russell made a second to the motion. After discussion the motion passed unanimously. 
    • A meeting of the Town Report committee will be scheduled soon.
  • Ms.Ashcroft moved to set January 22nd 2019 as the date for pre town meeting. Ms. Russell made a second to the motion. The motion passed unanimously.

Frank Cioffi Rutland Town Fire Chief:

  • Chief Cioffi reviewed the budget draft.
  • Mr. Faignant moved to approve the draft of the Fire Department budget for 2019 –2020. Ms. Russell made a second to the motion. After discussion, the motion passed 4-0.

Byron Hathaway Rutland Town Road Commissioner:

  • Mr.Hathaway reviewed the budget draft.
  • Most line items level funded. Reviewed cost changes (increases) in winter maintenance essentials cost changes in other line items.
  • Mr. Faignant moved to approve the draft of the Highway budget for 2019 – 2020. Ms.Russell made a second to the motion. After discussion, the motion passed 4-0.

Ed Dumas Rutland Town Police Chief & Ted Washburn Rutland Town Police Captain:

  • Mr.Dumas reviewed the budget draft.
  • Largest increase coming from the proposal to add another full time officer.
  • Reviewed the duties of the current officers and the recommendation to promote Captain Washburn to Deputy Chief.
  • Reviewed changes in other lines of the budget draft.
  • Mr. Faignant reviewed the cost associated with the additional proposed officer as being too high.  A review of alternatives was discussed.
  • Recent applications for grants have been denied.
  • Mr. Faignant moved to approve the budget with a reduction in the part time officer hours to 16 hours per week and a reduction in the overtime budget from $6000 to$5000. Ms. Ashcroft made a second to the motion. After discussion the motion passed 4-0.

Bill Sweet Administrative Assistant to the Select Board & Kirsten Hathaway Town Clerk & Treasurer:

  • Discussion of the general budget line items.
  • Reviewed overrun in lister salary line. No reason was easily determinable.
  • Reviewed remainder of salary line items with adjustments made.
  • Discussed request from Kirsten to add another person on a part time basis. After review of the request and logistics of the office work, no change will be made to staffing level.
  • Mr. Faignant recapped duties of a Town Health Officer and how the duties have evolved. This comes with an increase in time and cost. He recommends a budget up to $7500.
  • Reviewed office expenses and adjusted line items as needed
  • Reviewed changes to transfer station items
  • Reviewed town hall expenses, including town clerk office remodel
    • Discussion of proposal from Dan Pratt or RCWA to provide architectural sketches
    • Explored a design build option, to which no interest was generated
    • Discussed scope of remodel project and associated costs
  • Discussed costs of professional services and future needs
  • Reviewed mileage reimbursement allocations
  • Reviewed VLCT insurance costs incurred FYTD, adjusted budget allocation for FY 19.
  • Mr. Terenzini updated the board on technology needs at Town Hall as a result of a recent technology committee meeting. The current system is no longer able to handle our needs.  Ms. Ashcroft made a motion to spend $2449 with VT Digital to purchase the necessary hardware. Ms.Russell made a second to the motion. The motion passed 4-0.
    • Mr. Terenzini informed the board of the change needed for the equipment replacement fund to plan for the replacement of the Town Hall server and associated components. The budget would need to be $14,000 in FY 2019.
    • Ms.Ashcroft reviewed the equipment replacement plan discussed during the committee meeting.
    • The computer service line can decrease because the new hardware will not need as much support.
    • Reviewed the repair line, which includes the cost of the copiers. During this FY the contract will be resigned.
  • Advertising line will decrease slightly
  • Discussed Planning Commission budget with Commission Chair Barbara Noyes-Pulling.
    • Line items had small adjustments
  • VLCT adjusted up and Misc. expenses (which include The Circle costs) adjusted down.
  • July 4th fireworks cost is the same as last year.
  • A new line for the town wide celebration has been added with a $2500 budget.
  • County taxes will remain the same
  • NEMRC is being adjusted down slightly
  • Property maps is being adjusted down slightly
  • The new Town website has been relaunched. Internet/website costs will now include maintenance and enhancements. It will be adjusted down slightly
  • Emergency management will remain the same
  • Generator maintenance will remain the same.
  • Seniors line is being reduced to $1000.
  • Appraisals and misc. contributions will remain the same.
  • The amount of income anticipated from the 1% local sales tax will be reduced to 1 million from 1.1 million.

Mike Rowe Rutland Town Recreation Director:

  • Mr. Rowe reviewed the draft budget
  • Discussion of installing a swing set, gazebo and an addition to the playground for toddlers.
  • Discussion of the feasibility of extending the swim season by 1 week.
  • Mr. Faignant moved to approve the budget. Ms.Russell made a second to the motion. The motion passed unanimously.
  • Discussion of the use of the money received from, the timber sale at Northwood park.

Ms. Ashcroft moved to enter executive session for a personnel matter with Police Chief Mr.Ed Dumas attending and an additional executive session for possible land purchase. Ms. Russell made a second to the motion. The motion passed unanimously. The board entered executive session at 9:10 PM.

Upon leaving executive session, with no action being taken, Mr. Faignant made a motion to adjourn. Ms. Ashcroft made a second to the motion. The motion passed unanimously. The meeting was adjourned at 9:25 PM.

Respectfully submitted, Mr. Bill Sweet

  _______________________________________________

 Joshua Terenzini, Chairman

  _______________________________________________

 Mary Ashcroft, Clerk

 _______________________________________________
John Paul Faignant

 _______________________________________________

Sharon Russell

  _______________________________________________

  Joe Denardo

Center Rutland, VT.