Select Board Minutes 2-4-2020
TOWN OF RUTLAND SELECT BOARD OPEN MEETING
RUTLAND TOWN MUNICIPAL BUILDING
181 US BUSINESS ROUTE 4, CENTER RUTLAND, VT 05736
FEBRUARY 4th, 2020
- Board members present: Josh Terenzini, Mary Ashcroft, Sharon Russell, Joe Denardo
- Meeting opened at 6:00 P.M. with the Pledge of Allegiance
Approval of Orders
The Board approved the orders
Approval of Select Board Minutes for January 21st:
- Russell moved to approve the minutes; Mr. Denardo seconded the motion. The motion passed 4-0.
Bill Sweet Administrative Assistant to the Select Board:
- Reviewed packet items
- Provided an updated schedule of meetings and committee agenda items
- Reviewed a notice of the Randbury Road water line project meeting on February 5th at 9AM on Randbury Road
- Provided a contact from to be completed for the public works mutual aid agreement. Bill will fill it out and send it back to the Regional Planning Commission
- Fire district # 5 has asked to use the meeting room on February 17th at 7PM.
- They have requested a Police Officer be present.
- Terenzini asked Police Chief Ed Dumas to ensure the officer attending is properly compensated and the rate being charged covers that cost.
- The request was approved.
- Presented a form from the 2020 census asking for confirmation of the municipal boundaries. Ms. Russell moved to approve and authorize Josh to sign on behalf of the board. Mr. Denardo seconded the motion. The motion passed 4-0.
- The Wynnmere homeowner’s association has asked to use the meeting room on February 13th at 2PM.
- The request was approved.
- Present liquor licenses to be signed. They have been reviewed by the Town Police department and they had no issues.
- W. Sandri
- Hannaford Grocery Store
- 99 Restaurant
- Jolly Mart
- East Asian Restaurant LLC class 1
- East Asian Restaurant LLC class 2
- Ashcroft moved to approved based on the representation of there being no issues. Ms. Russell seconded the motion. The motion passed 4-0.
- The 2019 Town report proof has been received and approved. It is back with the printer now. The printer is taking care of the mailing this year.
- The VLCT safety grant application period is open now. Copies of the grant information has been given to each department for review and if they want to apply for anything, we can send it in again.
- Provided an updated set of budget status reports.
- Discussed building maintenance projects to be completed. The current balance will be used up by the final payment for the office remodel. We have a rebate coming from GMP for the heat pumps which were installed. We have a $4200 check from Efficiency Vermont coming for the heat pump project as well. We have expected expenses of approximately $1700 for building maintenance planned until June 30th. This will leave the budget line near even.
- Discussed options for having the hallway painted to cover the unpainted section now and do the full hallway with the hallway repaired in the future.
- Provided a new certificate of highway mileage to be signed by the board to be sent to the state. Ms. Russell moved to approve. Ms. Ashcroft seconded the motion. Ms. Ashcroft asked if the reclassified roads were included. Mr. Hathaway has made the appropriate changes. The motion passed 4-0.
New Business: Board to meet with Bronson Spencer regarding Grover Drive;
- Hathaway gave a summary to the board of the progress to date on the work to restore the wetland area which was damaged on Grover Drive and the progress on work to install infrastructure to move the water down the road.
- Spencer has drawn up plans to install a culvert pipe from the Ragosta property West towards the discharge to a pond near by
- Spencer does not have a cost to date of his work yet.
- Spencer does not have a contract with either Mr. Ragosta or the town at the moment.
- Ashcroft asked about the difference in cost between the current proposal of burying a culvert pipe or a directional bore. Mr. Spencer said the boring is a better option but much more costly.
- The plans Mr. Spencer has created were reviewed.
- Terenzini reviewed the plan where the town would pay for the plans to be developed to restore the wetlands and Mr. Ragosta would be responsible for any other plans and all construction costs.
- Spencer said there is still some work to do to specify details such as insurance requirements.
- A letter will be drafted to be sent to Mr. Ragosta following up on what still needs to be done.
New Business: Board to discuss meeting scheduled for March 3rd
- This meeting will be rescheduled to March 2nd at 5PM and will be held at the town school to align with Town Meeting Day.
Byron Hathaway Rutland Town Road Commissioner:
- Updated the board on a recent transportation council meeting.
- Reviewed a meeting he attended regarding the repaving of Business Route 4 through Center Rutland this summer. Work is planned to begin April 1st.
- Hathaway did bring up at their meeting about the work being scheduled during a time where there would be an election and that Town Hall is a voting location. They may change plans to accommodate not having work in front of the building at that time.
- The crosswalk in front of Town Hall was in the preliminary plans but a final set of plans has not been released yet.
- The Wynnmere homeowners association has invited him to come to their meeting to discuss the town take over of Carmel Place and also their storm water pond. This meeting will be on February 13th at 5PM.
- The new roadside mowing tractor has been received. There is a leak which was not seen before. The company it was purchased from is sending a mechanic to look at it.
Barbara Noyes-Pulling Rutland Town Planning Commission Chair:
- Nothing to report
Chris Clark Rutland Town Fire Chief:
- Some additional works need to be done to finish the new utility pick up truck. The quote received from Earle’s Truck repair for the work, including slide out trays and some custom fabrication work, is $12,000. Ms. Russell moved to approve the purchase, with the funds coming from the depreciation account. Ms. Ashcroft seconded the motion. The motion passed 4-0.
- An estimate was received for work to be done to the older pick up. Some rust needs to be fixed and new bumper is needed. This will be repaired, using truck maintenance, and then move the truck to McKinley Ave station after it is done.
Ed Dumas Rutland Town Police Chief:
- Recent calls for service were provided.
- Reviewed a recent missing persons case. It was a multi-agency effort with Deputy Chief Washburn running it. The person was located safely.
- Discussed a proposal recently discussed by the Vermont State Police. They may charge each department $61 per call for dispatching service. It could mean a bill of over $70,000. Chief Dumas will look into this more and report back to the board.
Mr. Denardo discussed contacting the firm who had done work to prepare documents for the proposed new service road. Mr. Terenzini agreed it would be worthwhile to see what it would take to complete the work they were doing so we would have the inventory and information being complied.
Ms. Russell moved to enter executive session for a personnel matter with Police Chief Mr. Ed Dumas attending, and a second executive session for a personnel matter with Lister Howard burgess attending. Ms. Ashcroft seconded motion. The motion passed 4-0. The board entered executive session at 7:05 PM.
Upon leaving executive session at 7:47 PM, with no action being taken, Ms. Russell moved to adjourn. Ms. Ashcroft seconded the motion. The motion passed 4-0. The meeting was adjourned at 7:48 PM.
Respectfully submitted, Mr. Bill Sweet
|Joshua C. Terenzini, Chairman|
|Mary Ashcroft, Clerk|
|John Paul Faignant|
Center Rutland, VT.