Select Board Minutes 7-7-2020

Select Board 7-7-2020




JULY 7th, 2020


  • Board members present: Josh Terenzini, Mary Ashcroft, Sharon Russell and

John Paul Faignant

  • Meeting opened at 6:00 P.M. with the Pledge of Allegiance

Approval of Orders

The Board approved the orders

Approval of Select Board Minutes for June 23rd:

  • Ms. Ashcroft moved to approve the minutes. Ms. Russell seconded the motion. The motion passed 4-0.

Bill Sweet Administrative Assistant to the Select Board:

  1. Reviewed items from the packet
    1. Current meeting schedule and committee agenda items
    2. Presented a contract proposal from Brookfield Service for the annual maintenance agreement for the town generators. Ms. Ashcroft asked if this included the school. They provided a list of proposed locations, and it included the school. This will be tabled until the next meeting.
    3. Presented a contract proposal from Johnson Energy for the upcoming winter season heating oil. The price quoted was for $0.35 per gallon over the Johnson Energy cost on the day of delivery with a maximum capped rate of $2.099 for the contract period. Ms. Russell moved to approve the contract. Ms. Ashcroft seconded the motion. Mr. Faignant abstained from the vote. Mr. Terenzini abstained as well. The motion was tabled until the next meeting.
    4. Presented the annual membership renewal request from the Rutland Regional Chamber of Commerce for $1400. Mr. Faignant moved to approve the renewal. Ms. Russell seconded the motion. The motion passed 4-0.
    5. Provided follow up from VTrans on the Act 250 permit request from Harbor Freight.
    6. Provided copies of follow up letters sent to Town sewer users who are exceeding their allocation or are missing an allocation.
    7. Provided a letter to be signed for John Tremblay by the board thanking him for his service to the town.
    8. Provided a letter from Kevin Loso of the Rutland Housing Authority discussing his proposed renovation project of 101 Route 4 East. The Rutland Housing Authority is proposing to renovate the building to have 9 units for transitional housing. Mr. Loso was present to discuss this project.
      1. This is part of an additional project being completed in Rutland City.
      2. There will be fulltime supervision on site.
  • They intended to meet with all the neighbors in the immediate area to let them know of the plans and to ask for feedback.
  1. The building is planned to be open by the end of the year.
  2. The Housing Authority plans to work with school districts so that families with school age children can have them stay I their existing schools as to not disrupt their education.
  3. This will not trigger Act 250 review as designed.
  • Ms. Ashcroft encouraged them to use legal aid as a resource if the residents needed it.
  • Ms. Ashcroft moved to approve the letter of support for the project. Ms. Russell seconded the motion. The motion passed 4-0.
  1. Ms. Ashcroft moved to authorize Mr. Terenzini to sign on behalf of the board. Ms. Russell seconded the motion. The motion passed 4-0.

Kari Clark Rutland Town Clerk/Treasurer:

  1. Reviewed the surplus credited to the capital improvement fund of $174,566. Mr. Terenzini thanks all the department heads for their work on their individual budgets which lead to this result.
  2. Discussed the post cards sent to town voters giving the option for absentee ballot requests. Quite a few have been received. These came from the Secretary of State.
  3. The education tax rate has been received from the state. This will need to be discussed at the next meeting in order to set the tax rate.

Barbara Noyes-Pulling Rutland Town Planning Commission Chair:

  1. Reviewed her conversation with Town Attorney Kevin Brown. He discussed with her the situation for the Otter Creek solar project.
  2. The Planning Commission is having a site visit on Simons Avenue to review the pocket park project site. It will be discussed again at their regular meeting. The invitation to the site visit was extended to local residents and Green Mountain Power.
  3. Asked the board if they were ready to approve the invoice from Watershed Consulting for the interactive storm water map tool created. Ms. Ashcroft moved to approve paying the invoice. Ms. Russell seconded the motion the motion passed 4-0.

Mike Rowe Rutland Town Recreation Director:

  1. The pool is open and running well.
  2. Discussed opening the fields to further use of the ball fields. They are currently operating with 25 people or less. No change will be made at this time
  3. Discussed the fire works display from July 4th. About 70 cars were in the park for the display. Mr. Rowe estimated there were 3 or 4 people in each of the cars. Everything went as well as it could have.
  4. Asked about considering a pool pass for non-residents for this season. Non-resident family passes are usually $120. Mr. Rowe suggested lowering it to $80 for this year.
    1. Discussed what would happen if the pool was forced to close. No refund would be issued. Discussed a possible credit being applied to next years cost. This would need to be communicated to each family buying a pass.

Byron Hathaway Rutland Town Road Commissioner:

  1. Roadside has been completed, the new mower worked very well.
  2. Construction is starting next week. He was able to find a better price on an excavator rental.
  3. Bobby Dress from the Wynnemere development asked about the board doing a site visit soon. Mr. Terenzini asked Mr. Hathaway so schedule one later this month.
  4. Discussed some issues with water meters in Flory Heights. Two meters have failed. Mr. Hathaway asked about sending letters to the 2 residents about changing the meters. It would be limited to only people necessary to changing the meter, and Mr. Hathaway would disinfect anything touched by the staff. The board asked Mr. Hathaway to proceed as he sees fit.

Chris Clark Rutland Town Fire Chief:

  1. Asked for a fire committee to be scheduled in the near future. Mr. Terenzini said it will be scheduled next week.
  2. Mr. Terenzini asked about the regional fire training the department recently hosted. Chief Clark said 6 departments were involved and it went very well.

Ed Dumas Rutland Town Police Chief:

  1. Recent calls for service were provided.
  2. Some new equipment needs to be ordered. New body cameras and tasers for each officer are needed. Ms. Ashcroft asked for a Police Committee meeting to be scheduled and for Mr. Dumas to put together the list of items and costs for review.
    1. Ms. Russell commented she felt it would be appropriate to not delay ordering this equipment.
    2. Mr. Faignant stated these items have some urgency in acquiring. He would ask the board to consider moving forward.
    3. Chief Dumas reviewed the costs of the tasers. There are 2 option. We can purchase out right or enter a lease agreement. The purchase outright would be approximately $7800. The lease option is approximately $10,000 for 5 years, this also includes additional parts and training provided by the vendor. The lease also guarantees the taser for 5 years versus a 1-year warranty on the straight purchase. Chief Dumas can bring full information to the committee meeting.
    4. The cameras cost approximately $500 each, and 5 would be purchased sop that all the cameras would be the same. Additionally, a special quick release charger would be purchased for each camera. The cost would be between $2500 and $3000.
    5. Ms. Russell moved to spend up to $2500 to purchase the 5 cameras. After discussion the motion was withdrawn.
    6. Ms. Russell moved to spend up to $3000 to purchase the cameras. Mr. Faignant seconded the motion. The motion passed 4-0.

John Paul Faignant Rutland Town Health Officer:

  1. Updated the board on a situation he was made aware of at the Holiday inn recently where a group of approximately 400 people were bussed in from metro New York and New Jersey. They are claiming to be campers under the new guidelines. Mr. Faignant said the facility where they are staying does not meet the definition of a campground. No social distancing was observed, and no face coverings were being used.
    1. They stated they were operating as a pod. NO other guests were allowed to stay there, and the attendees of the camp are not leaving the premises. Everyone was tested for Covid-19 prior to coming but the timing of the tests was not clear.
    2. This group is expected to be here 21 days after which a group of up to 300 is expected to replace them after that.
    3. This situation has been passed along to the Attorney Generals office.
    4. Inside the facility, the staff is not wearing masks while interacting with the guests and are not staying on site.
    5. Ms. Ashcroft asked if the issues with the facility have all been corrected including smoke detectors, the gas lines, etc. have been checked. Mr. Faignant said there has been no reason for a follow up, so he is not able to confirm this.
    6. Rabbi Moshe Perlstein, who organized the camp was present at the meeting and spoke about their efforts. Rabbi Perlstein said all of the Covid-19 tests were completed within the last few days. Only those with test results that came back negative could attend, and he has copies of all the tests. Some campers were not allowed to attend because their tests had not come back yet. None of the attendees are allowed to leave the campus. Daily temperature checks are being done and all the employees are wearing face masks. They brought their own kitchen staff to prepare meals, and they stay on campus.
    7. Mr. Faignant asked for copies of the tests to be left for him. Rabbi Perlstein said the results contain personal information. Mr. Faignant will coordinate with the Rabbi on getting redacted copies of the results.
    8. The buses did not stop on the way to Vermont once they left.
    9. Mr. Faignant thanked the Rabbi for coming to the meeting. He commented on the behavior of the campers and how well behaved they were.
    10. Rabbi Perlstein said prior to their arrival he had someone in their group check each smoke detector in the building to confirm they were operating. In addition to that he had the entire facility disinfected prior to their arrival and will each Friday.

Committee meeting updates:

  1. The energy committee met recently and discussed some of the alternatives presented by the representative from Green Mountain Power during the site visit at Northwood Park. Additional work needs to be done to move the project forward.

Mr. Terenzini passed along the best wishes of the Town to Rutland City mayor David Allaire as he plans to undergo surgery for cancer in the near future.

Mr. Terenzini reviewed a Board of Civil Authority meeting which took place just prior to the Select Board meeting. They discussed plans for the upcoming election to ensure the safety of all involved and reminded everyone that voting by mail is an easy option if they wish.

Ms. Ashcroft thanked the City of Rutland for paving Campbell Road.

Mr. Faignant moved to adjourn. Ms. Ashcroft seconded the motion. The motion passed 4-0.

The meeting was adjourned at 7:28 PM.

Respectfully submitted, Mr. Bill Sweet


Joshua C. Terenzini, Chairman
Mary Ashcroft, Clerk
John Paul Faignant
Joseph Denardo
Sharon Russell


Center Rutland, VT.