Select Board Minutes 8-6-19

Select Board Minutes 8-6-19




AUGUST 6th, 2019


  • Board members present: Josh Terenzini, Mary Ashcroft, Sharon Russell, Joe Denardo, John Paul Faignant
  • Meeting opened at 6:00 P.M. with the Pledge of Allegiance


Approval of Orders

The Board approved the orders

Approval of Select Board Minutes for July 23rd, 2019

  • Ashcroft moved to approve the minutes, Ms. Russell seconded the motion. After a clerical correction the motion passed 5-0.

Questions from the floor / Public Comment:

  1. Chip and Chuck Greeno addressed the board regarding their fireworks business on Route 4 East.
    1. They thanked the board for allowing them to continue to conduct business in the town.
    2. They presented the fire department a $1000 check for a donation.
    3. Reviewed improvements they have made to the property they are selling at.
    4. Asked the board to consider an open ended permit when their renewal time comes up, which would allow them to consider the purchase of the property and grow their business.
  2. Town delinquent tax collector Jim Scholtz addressed the board regarding some properties which are going to need to be put up for tax sale
    1. Provided the board with a breakdown of the properties which have not met the payment obligation.
    2. Scholtz has been working with Attorney Bill Bloomer to assist him with the research and sales.
    3. Scholtz asked the board to approve his request for the town to be the initial bidder to guarantee a sale.
      1. The timeline for sale is not known at this moment.
      2. The board asked him to come back closer to the sale date to determine what action the town will take.



Bill Sweet Administrative Assistant to the Select Board:

  1. Provided the list of current committee agenda items
  2. Provided a draft of a follow up letter to The Ragostas on Grover Drive. A minor change needs to be made then it will be signed. This can be done right after the meeting ends. Mr. Faignant moved to approve the letter, with the correction. Ms. Ashcroft seconded the motion. The motion passed 5-0.
  3. Provided a copy of the final draft of the RFP for the work in the Clerks office.
    1. 1 contractor came this morning for the site visit, VMS.
  4. Provided follow up from the grievance hearing in West Rutland for our town owned land. The large parcel was reduced in value, the smaller parcel remained the same.
    1. The forest management plan needs to be updated for these parcels by April 1st
    2. Ashcroft has reached out to her forester and some information has been provided to him for cost estimates.
  5. The concert which was canceled due to weather from the Town Wide Celebration has been rescheduled for August 24th at 6PM at Northwood Pool.

Barbara Noyes-Pulling Rutland Town Planning Commission Chair:

  1. An application for a boundary line adjustment from Isovolta has been received as part of a conveyance to ECOS energy regarding their Otter Creek solar projects. The commission will take this up at their next meeting.
  2. Updated the board on their future efforts for public outreach in regards to the storm water ordinance. An additional public information meeting will likely occur.
  3. The board discussed the changes proposed to the energy section of the town plan.
    1. Page 45, criteria 5, adding the word “adverse” between undue and impact
    2. Page 48, adding a 10th criteria: “Once the town has met its renewable energy target, then any proposed project must demonstrate that potential local benefits far exceed any negative tax, environmental and scenic impacts.”
    3. Page 66, 2nd paragraph, revising the language to state the Select Board may appoint a coordinator and / or an energy committee.
    4. Noyes-Pulling discussed the benefits of having the energy committee
    5. Page 79, adding a new bullet point; “ The following were eliminated from the original list and so are NOT considered scenic resources; East Proctor Road, Quarterline Road, Viewmont Drive and US Rt 4 Bypass.
    6. Ashcroft moved to adopt the changes. Mr. Faignant seconded the motion. The motion passed 5-0.
    7. The public hearing will be scheduled for October 1st at 7 PM during the regular Select Board meeting.
  4. Terenzini discussed appointing Bill Matteson to the vacant town representative seat at the Regional Planning meetings. Mr. Faignant moved to approve Mr. Matterson as the regional representative. Ms. Russell seconded the motion. The motion passed 5-0.

Kirsten Hathaway Rutland Town Clerk/Treasurer:

  1. Tax bills are printed and a group of volunteers is coming to Town Hall tomorrow morning to stuff envelopes.
  2. Auditors will be in on Thursday to begin the audit

Mike Rowe Rutland Town Recreation Director:

  1. Met a short time ago with Steve Dodson at Dewey field to discuss some improvements which could be completed by the Army Corps of Engineers. A Rec Committee meeting needs to be scheduled to put a proposal together.
    1. We would be responsible for purchasing the materials and they would provide the labor
    2. A committee will be set for Tuesday the 13th at 10AM
  2. The main walking loop trail at Northwood is open, with 6 holes of disc golf open, with 3 more to go. The remainder should be done by September.
  3. Provided quotes to reseal the courts at Northwood Park.
    1. The quote is for $10,000. The funds would come from the depreciation fund.
    2. Russell moved to approve the quote. Mr. Faignant seconded the motion. The motion passed 5-0.
  4. The ball field behind the Town School has been fully relocated and looks great.
  5. Soccer signups are due by the 23rd.
  6. The last day for the pool to be open this season is the 24th.

Byron Hathaway Rutland Town Road Commissioner:

  1. A meeting with the water and sewer committee is needed to review the drawings and costs submitted to us by Otter Creek Engineering. Ms. Ashcroft suggested Friday the 9th at 8AM. The meeting will be planned for that time.
  2. We were qualified for a grants in aid program for up to $12,000. This would be used for projects identified in the road erosion inventory.
  3. The mower tractor is down waiting for parts. As soon as they are received mowing will resume.
  4. Met with FEMA regarding the storm damage on McKinley Avenue. Another meeting is likely.
  5. The ball field project went well and an invoice will be completed soon to give to the school for reimbursement.
  6. Discussed the temporary line striping on the Route 7 North paving project. Several points are issues with no clearance for bicycles. Mr. Faignant has been communicating with Matt Bogaczyk with VTrans regarding it.
    1. Discussed installing gravel to aid foot traffic near McKinley Avenue. Mr. Hathaway will look into this.
  7. Discussed the parking area at the corner of Post Road and Route 7 North.
    1. The area belongs to the state and they have removed the pavement and will be grassing it over as part of the paving project.
    2. The Longtrail School was using this for school bus use, they have since relocated to the Town school.
  8. Reviewed an issue with 2 non standard manholes on Windcrest Road. They are used by the airport to monitor their discharges. Some brick work and a new cover is needed to correct it. Mr. Hathaway will look into the cost of materials and labor. It will be discussed at the Water and Sewer committee.
  9. Discussed ash trees and the EAB issue. Rutland City has inoculated some of theirs. Mr. Hathaway indicated it was an expensive process and needs to be on going.
    1. Certain trees have been identified as needing to be removed. Those will be prioritized
  10. Discussed the right of way on Windcrest Road. Ms. Ashcroft reported on some research she has done and is making progress on determining ownership. She will do some more and hope to come back with a clear owner.


Chris Clark Rutland Town Fire Chief:

  1. The utility sink has been installed and the air conditioner repaired at the Center Rutland fire station.
  2. The department’s ladders were recently tested. Only 1 failed and will be replaced.
  3. The new pick up is scheduled to be built at the end of this month.
  4. Terenzini discussed a recent article in the Rutland Herald about the replacement of the McKinley Avenue fire station.
    1. The article had several inaccuracies as to cost projections and scope of the project.
    2. It was only the first meeting and details have not been decided.

Ed Dumas Rutland Town Police Chief:

  1. Recent calls for service were provided.
  2. The speed cart has been deployed in several areas around town.
  3. The new cruiser will be delivered in the next few weeks


Ms. Russell moved to enter executive session for possible contract negotiation and for a personnel matter with Police Chief Ed Dumas attending. Ms. Ashcroft seconded the motion. The motion passed 5-0. The board entered executive session at 7:08 PM.

The board came out of executive session at 7:34 PM with no action being taken.

Mr. Hathaway asked the board if they would approve a change in the work hours of the Highway Department from 730 AM to 330 PM currently to 630 AM to 230 PM. This would apply to all 3 employees.


Mr. Faignant made a motion to adjourn. Ms. Ashcroft seconded the motion. The motion passed 5-0 and the meeting adjourned at 7:36 PM.

Respectfully submitted, Mr. Bill Sweet


Joshua C. Terenzini, Chairman
Mary Ashcroft, Clerk
John Paul Faignant
Joseph Denardo
Sharon Russell


Center Rutland, VT.